International Shipping - UNC Research

All physical items, equipment, materials, commodities (including food and medicines), software and biologics (collectively “things”) are subject to export control regulations and require some form of shipping documentation prior to shipping abroad. It is important to understand that everything that crosses the border is an export, even if the item is abroad only temporarily, or if it will be used for research. In accordance with the UNC-Chapel Hill Policy on Export Controls, the following International Shipment Review Form should be submitted for review at least 30 days prior to the date of shipment and receive approval from the Export Compliance Office prior to leaving the country. Approval for requests submitted less than 30 days prior cannot be guaranteed. For more information on UNC-Chapel Hill processes for shipping and receiving, please refer to the University Shipping & Receiving Guidebook.

Customs Note

The U.S. Foreign Trade Regulations often require University shippers and travelers to file an Electronic Export Information (“EEI”) to the U.S. Census Bureau when shipping or hand-carrying any University owned items internationally. Particularly, EEI fillings are required when shipping or hand-carrying University owned items (including laptops and smart devices) that fall into one of the two categories:

The total cash value of the item(s) classified under each individual HTS/Schedule B code* is $2,500 or higher, or
The items are destined to Russia, China, or Venezuela, regardless of the shipment’s cash value.

The Schedule B Look-up tool can be used to help you find the appropriate code. For certain commercial items, the vendor/manufacturer may be able to provide this code (either published online or on request).

Please review the EEI Workflow, an additional resource that explains if an EEI is needed, and additional information for EEI filing.

Export Control Review Form for International Shipments

Responsible Individual(Required)

First Last

UNC Department/Unit(Required)

UNC Email Address(Required)

Enter Email Confirm Email

Submitted by

Include if submitting on behalf of another faculty member or employee.

First Last

UNC Email Address

Enter Email Confirm Email

Shipment Date(Required)

Enter an approximate date if the exact date is not known at the time of submission.

Recipient Individual(Required)

First Last

Recipient Organization(Required)

Recipient Address(Required)

Items to be shipped(Required)

Include UNC-issued devices (laptop, phone, etc.) if hand-carrying the items on a trip.

Item

Quantity

Unit of Measure

Price ($)

Total ($)

EEI filling required?(Required)

See the Customs Note above.

Yes

Purpose of the shipment / Intended use of the items(Required)

Please provide details (as opposed to "for research purposes" or similar).

Disposition of the items(Required)

(Returned to the U.S. in X months, used and disposed of overseas)

Other countries/locations where the items will be shipped or used, and any additional users apart from the original recipient(s)(Required)

Enter N/A if none.

Does this shipment contain, in whole or in part, any of the controlled chemicals or biologics described in these lists?(Required)

Export Controlled Chemicals and Mixtures (link opens in a new window)
Export Controlled Biological Materials (link opens in a new window)

Yes

Please specify(Required)

RAMSeS Project ID(Required)

If the shipment is not under a sponsored project, please provide details.

Related Agreements(Required)

Material Transfer Agreement (MTA) or other active agreement numbers. Enter N/A if none.

Information about MTAs and CDAs (link opens in a new window)

Necessary Attachments

Drop files here or

Accepted file types: pdf, Max. file size: 20 MB, Max. files: 3.