All physical items, equipment, materials, commodities (including food and medicines), software and biologics (collectively “things”) are subject to export control regulations and require some form of shipping documentation prior to shipping abroad. It is important to understand that everything that crosses the border is an export, even if the item is abroad only temporarily, or if it will be used for research. In accordance with the UNC-Chapel Hill Policy on Export Controls, the following International Shipment Review Form should be submitted for review 30 days prior to the date of shipment and receive approval from the Export Compliance Office prior to leaving the country. For more information on UNC-Chapel Hill processes for shipping and receiving, please refer to the University Shipping Guidance Document.
Although it is requested that 30 days be given for review and approval by the Export Compliance Office, we understand that this is sometimes not possible and advise submitting the form only when you know what exactly you will be sending, who you intend sending to, where they are located, and for what the recipient will be using the items.
The U.S. Foreign Trade Regulations often require University shippers and travelers to file an Electronic Export Information (“EEI”) to the U.S. Census Bureau when shipping or hand-carrying any University owned items internationally. Particularly, EEI fillings are required when shipping or hand-carrying University owned items (including laptops and smart devices) that fall into one of the two categories:
The Schedule B Look-up tool can be used to help you find the appropriate code. For certain commercial items, the vendor/manufacturer may be able to provide this code (either published online or on request).
Please review the EEI Workflow, an additional resource that explains if an EEI is needed, and additional information for EEI filing.
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