EHRA (EPA) Non-Faculty

Flowchart

Recruiting/Hiring Process

Creating/Revising Position
- Please work with your HR Consultant to create/revise any position.
PI/Manager will upload the EHRA NF Position Template and org chart into InfoPorte
- PI can also submit OVCR – EHRA Recruitment Request at that time to post the position in PeopleAdmin
HR Rep will process position creation/update in ConnectCarolina
EHRA Non-Faculty HR will review and approve.
HR Rep will notify manager once position is posted and send Vacancy Announcement to department.
Once the position closes, HR Rep will notify PI and email non-selection template.
PI will review applicants and submit names of potential interviews to HR Rep for approval.
- Once approved PI will follow up with interviews
- Sample Interview Questions
- Interview Questions you should not ask – Training
- How to Access PeopleAdmin Instructions – Search Committee Member
Once the final candidate has been identified please submit the Payroll Action Form, non-selection template, and Background Check Request via InfoPorte.
HR rep will submit hiring proposal in PeopleAdmin
- If selected candidate is a current employee the Salary Adjustment/Supplement Form is required.
Once approved HR will provide PI/Manager with the Offer Letter
PI/Manager will formally offer position to selected applicant.
Once accepted, HR Rep will email employee with additional on-boarding documents.
HR Rep will complete the hire in ConnectCarolina

Additional Resources:

Search Committees

Using a Search Committee for the Recruitment Process

All hiring for EHRA non-faculty, tenure-track and fixed-term faculty positions should be done through the use of a search committee that works closely with the department’s Equal Employment Opportunity Officer. The committee should receive a charge setting forth the expectations for the position and the search committee’s role in helping fill the position. The committee’s charge should include:

(1) a detailed position description with preferred and minimum qualifications;
(2) advertising and outreach sources for the purpose of securing applicants; and
(3) selection criteria that is objective and based on the position requirements.

The beginning of the search is also a good time to review the department’s workforce composition and to identify departmental needs with respect to diversity and the furtherance of equal opportunity principles.

Click here for guidelines regarding search committee makeup for leadership positions in information technology, finance and human resources positions.

Training Requirements for Hiring Supervisors and Search Committees

All hiring supervisors, search committee chairs and members must complete the online Search Committee Training Module before beginning the search process for any EHRA recruitment.

Advertising Requirements for Employment Opportunities

Posting Requirements

Equal opportunity and affirmative action laws require openly advertising University positions so that all qualified persons have the opportunity to apply.
UNC-Chapel Hill requires that vacant EHRA positions be advertised for at least 30-45 days before the application deadline. See EHRA Recruitment Posting Periods for more information.
EHRA Faculty and Non-Faculty positions automatically post to The University of North Carolina and Inside Higher Ed Careers website.

Content Requirements

Advertisements in external sources should always include the New Equal Opportunity Employer (EEO) Statement, “The University of North Carolina at Chapel Hill is an equal opportunity employer that welcomes all to apply, including protected veterans and individuals with disabilities.”
Advertisements should include the direct job posting URL. For example, jobs.unc.edu/xxxxxxx. The xxxxxxx in the example is the recruitment ID number for the job posting.

Recruitment Resources

Search Committee Checklist: A checklist to help Search Committees prepare for and conduct a successful search. Diversity Recruiting Sources: A resource that provides a list of universities, publications, professional organizations, job fairs and conferences that may be of assistance during the recruitment process.
Diversity Recruiting Sources: A resource that provides a list of universities, publications, professional organizations, job fairs and conferences that may be of assistance during the recruitment process.
Applicant Interview Question Guidelines: A guide for interviewing applicants that should be reviewed prior to performing any screening or interviewing activities.
Reference Check Form: A form used to obtain references for job candidates. As a best practice, at least three reference checks are expected to be completed on the selected candidate prior to an offer of employment. While reference checking is not optional, the search committee may elect to use their own form.
EHRA_Faculty_and_Non-Faculty_Nepotism_Certificate: A certificate that must be submitted to the Equal Opportunity and Compliance Office prior to any employee assignment or employment offer if the Search Committee is recommending the hiring of a candidate who is related to another employee in the department or division.

New Employee Orientation

All new EHRA Non-Faculty Permanent employees are required to attend UNC Welcome to Carolina Orientation within 30 days of their hire.

The orientation is from 8:00am – 12:00pm and located at:

William and Ida Friday Center for Continuing Education
100 Friday Center Drive, Chapel Hill, NC 27517
(919) 962-3000

I-9 Requirements

New employees will be required to complete and I-9 through Lawlogix prior to their first day of work, which they will received and email to do so. The employee will be required to provide a List of I-9 Acceptable Docs.

ONYEN Services

Employees can create an ONYEN by going to Create ONYEN

Employees can also set up their email address by going to Self-Service.

Parking

Please contact your Transportation and Parking Coordinator. For additional information on parking, please go to UNC Parking Services