Individual COI

Travel Disclosures

University individuals who have an Onyen can log into the AIR (Activities, Interests and Relationships) system. This system serves as a portal to manage all disclosure and request forms related to Conflicts of Interest (COI) and Conflicts of Commitment (COC). You may access any COI disclosure form through this website.

Travel disclosures can be submitted before the travel occurs. An individual can submit a disclosure up to 30 days after the travel.

Note: Federal Exclusions

All exclusions listed in federal regulations only apply to U.S. institutions of higher education or federal, state or local government agencies within the United States. Travel related to institutional responsibilities that is sponsored or reimbursed by universities outside of the United States, by a government of another country or by a non-governmental organization (NGO) must still be disclosed to the University.  Please use the decision tree to determine if you need to disclose.

Travel Disclosure Decision Tree

Plain Text | PDF Format

Ethics Authorization Forms

For individuals who are traveling to a vendor sponsored event, some companies require the University to complete “government ethics authorization forms”, which are required for event attendance. The form should be submitted to the COI Office at least seven days prior to the deadline. In addition to the form, the following information must be provided:

• Does the individual make purchasing recommendations of the vendor or sponsor of the event?
• Does the individual have final signing or purchasing power for the vendor or product?
• Can a list with breakdown of specific amounts being given be provided?

Paid Authorship Forms

If you are PHS/NIH funded, you must disclose paid authorship. Please submit via the AIR website.

If you are considering or planning to assign a book to a class you are teaching where you could receive royalties (money) from the sale of the book, please use the Paid Authorship Form.