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Issue with Auto-Notification emails

Please disregard any emails received November 16, 2022 with the subject line “F&A Sharing Agreement Required: Project ID, Lead PI” that were NOT affiliated with your department. During launch this morning, a system glitch occurred that sent emails to all PS Project ID Managers in error.


New RAMSeS F&A Sharing Agreements Portal

Effective as of November 15, F&A Sharing agreements will be formally documented in the new RAMSeS F&A Sharing Agreements Portal, including routing and approvals by PS Project ID Managers in the Admin Award department and departments designated to share F&A on the RAMSeS project. Individuals need the role of PS Project ID Manager to access the F&A Sharing Agreements Portal. Once an individual is assigned as a PS Project ID Manager for a department, they will also receive all relevant post award notifications for any RAMSeS project assigned to their department.

  • Access the F&A Sharing
  • Agreements portal from RAMSeS Home.

F and A Portal image

  • Access training and guidance for the new tool from the Help tab.

F and A Guide image

Impacts to the RAMSeS IPF

Removal of the F&A Sharing section in the IPF
This section is no longer a requirement to complete at the time of proposal and thus will be removed from visibility from all IPFs (including prior submissions).

Accessing historical F&A Sharing plans from an IPF
To view the historical F&A Sharing details from an IPF that was approved prior to November 15, 2022, go to RAMSeS attachments and view the PDF with the File Type – “IPF Approved”. This document serves to record the F&A Sharing certified by all parties at the time the proposal/IPF was approved by the Office of Sponsored Programs (OSP) or Sponsored Programs Office (SPO).


Background on new F&ampA Sharing Policy

Operating Model Change

F&A Sharing documentation will no longer be submitted at the proposal stage and will only be required at the time of award. This does not represent a change in the F&A Sharing process but rather a change in how sharing arrangements are documented and implemented.

New Process Overview

Upon receipt of a collaborative award, the administering unit of a project will be notified via email of the need to log in to the RAMSeS F&A Sharing portal to document the sharing arrangements for all parties. Upon completing documentation of the F&A sharing arrangements for all contributing units, all units that are deemed to be substantively contributing to the execution of a funded project will be required to approve such arrangements through the RAMSeS F&A Sharing portal electronically. Only if all contributing parties approve the F&A sharing plan will the F&A recovered from that project be distributed to the units.

Full details of this change were provided in the Office of the Vice Chancellor for Research’s memo, Change to Operating Model for Facilities & Administrative (F&A) Funds Sharing for Collaborative Projects.

For proposal questions pertaining to specific IPFs, please contact your department’s OSP Sponsored Projects Specialist or SPO Grants Analyst. For general sponsored programs inquiries, please contact

Please direct any questions about the implementation of the F&A Sharing Portal to Andy Johns, Senior Associate Vice Chancellor for Research.

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