This notice confirms that the Office of Sponsored Research (OSR) has addressed the UNC Finance transaction on October 31, 2017 that posted additional GSHIP charges (related to memo below) by reversing the posted charges on all OSR projects that ended before the corrective action was taken.
||Aimee Turner, Executive Director for Enterprise Financial Accounting and University Controller
||October 30, 2017
||Departments with Students Enrolled in GSHIP
||Additional GSHIP files posted in October
This email is applicable to departments with students, mainly those functioning in the following positions: Research Assistant (RA), Teaching Assistant (TA), Fellow or Trainee enrolled in Graduate Student Health Insurance program (GSHIP).
This is to let you know that in the month of October there will be an additional GSHIP charge(s) posted to all applicable departments. This is pertaining to unposted charges, to the departments, for the centrally paid Blue Cross Blue Shield (BCBS) bill in October of 2015. A review of centrally paid invoices from BCBS for GSHIP and subsequent charges to the departments indicated the following:
- For plan year beginning August 1, 2015, we received three bills covering August, September and October for a total of $2,576,689.50.
- Central office charged the departments (GSHIP file – JV 0000117400 and 0000125555) for a total of $1,178,713.61 resulting in a deficit of $857,975.89 in the central office.
- This deficit was not subsequently charged and remains outstanding as of October 2017.
In collaboration with ITS, we were able to recreate the journal entry, based on 2015 applicable data, and it will be posted in October 2017. Because of the delay, these charges may affect both open/active and closed OSR projects. The University will determine alternative methods to cover any uncollectible charges, from this file, related to closed OSR projects.
We apologize for the inconvenience this may cause. We are continuing to improve our reconciliations and review process to minimize this type of issue going forward.
If you have any questions, please email Chandrika Rao, Director of Accounting Services, firstname.lastname@example.org.