Our institution has joined the Federal Demonstration Project (FDP) Expanded Clearinghouse Pilot.
The Expanded Clearinghouse pilot seeks to test an Entity Profile, including using a national repository of posted information as a less burdensome alternative to achieve the stewardship obligations expected in the subaward issuance and oversight process. The Entity Profile was developed based on review of over 100 subrecipient commitment or certification forms from FDP and other institutions. Common data elements or questions from these forms are contained in the Entity Profile and ours is now live on the Clearinghouse webpage.
Effective tomorrow, only use the subrecipient commitment forms for non-Pilot institutions, but for Pilot institutions, you should NOT be using any form or questionnaire that asks for Entity based information. As part of the Pilot, we have agreed to forego the use of these forms for the other Pilot institutions, and use the Entity Profiles. You are welcome to continue to request and collect the minimal information that is required per subaward, such as IRB and IACUC approval information. If another one of the Pilot institutions is continuing to utilize a Subrecipient Commitment or other certification form that includes entity based questions there is language included in the attached slides that can be used when encountering this situation. It will likely take a bit of time and patience for all the Pilot institutions to get up and running in the Pilot, so be kind, but do share this information with them and gently push back.
Attached is a short slide deck that will give you an overview of the Pilot and here is a link to the list of institutions that are participating in the Pilot http://sites.nationalacademies.org/PGA/fdp/PGA_171219 to access their entity profile, just click on the entity name. The FDP has a webpage dedicated to the Pilot that contains helpful FAQs and other information that you may find helpful so here is the link to the page http://sites.nationalacademies.org/PGA/fdp/PGA_055835.
Please let me know if you have any questions about our profile or the Pilot in general and I hope that our participation helps reduce the burden you all encounter when working on proposals and awards that include subcontracts.
Robin L. Cyr
Associate Vice Chancellor for Research Compliance
University of North Carolina at Chapel Hill
Attachment: FDP Expanded Clearinghouse Pilot, Phase II