Sponsored Project Notifications
The Office of Sponsored Programs (OSP) in partnership with the Office of Research Information Services (ORIS) and Information Technology Services (ITS) is pleased to announce a new process that will keep UNC research teams informed on changes made to PS Project IDs and help improve the experience of managing sponsored projects.
Last updated: 02/14/2022
What are Sponsored Project Notifications?
Email notifications that occur when an action is taken on a PS Project ID in ConnectCarolina. After a new project is set-up or certain criteria of a project are modified, new email notifications will be sent to key project personnel and managers with an attachment detailing the new information or changes. Prior to GoLive in ConnectCarolina, these types of notifications were available in FRS and known as Fund Authorities.
What action(s) will generate a Project Notification?
Newly Created PS Project ID
Email notification is sent when a new PS Project ID is created on a:
- Funded Project
- Project on a Financial Guarantee or Letter of Guarantee (LOG)
An email process exists for new project set-up, but better clarity as to what type of project (Prime or Subagreement) as well as more project details will be provided in these new notifications.
*NEW FEATURE* Change(s) made to a PS Project ID
Email notification is sent when these types of changes occur on a PS Project ID:
- Change in Principal Investigator
- Change in Budget (with some exceptions*)
- Change in Project Dates
*Now includes clinical trials, program income and interest, and Billable Per Unit (BPU) projects and does not include any changes made to lapsed funds 559510.
Where will Project Notifications be archived?
- The ConnectCarolina Sponsored Projects attachment will be uploaded to RAMSeS attachments.
Who will receive these Project Notifications?
- Principal Investigators (Award and Project)
- Award Primary Contact
- PS Project ID Managers (Award and Project)
Take the opportunity to review Backbone role permissions for your team members and ensure everyone who should be contacted with these project notifications have the appropriate roles. Do you need help finding your department’s Backbone Role Manager? Review this guidance for assistance.
Last updated: 02/12/2022
Terms/Acronyms for Project Information
New PS Project ID Created – Funded Project
Change to an Existing PS Project ID
New PS Project ID Created – Project on Financial Guarantee
Last updated: 08/11/2020
Last updated: 08/03/2020
Help from Office of Sponsored Programs (OSP)
If you need assistance with a sponsored project transaction/request, please refer to the OSP Contact page for a list of all OSP email contacts and/or the OSP ServiceNow page for assistance submitting a help ticket. Commonly, most general sponsored projects requests are sent to SponsoredPrograms@unc.edu.
Help from Office of Research Information Services (ORIS)
If you have technical issues with receipt of the Project Notification emails (i.e., email was blank, you should not have received the email, or your Backbone roles are appropriate, but you are not receiving emails), please contact ORIS at 919-843-2594 or via email at firstname.lastname@example.org.
Help from Information Technology Services (ITS)
If you have technical issues with the attachments of ConnectCarolina Sponsored Project Notifications (i.e., project, budget, or chartfield details are blank or inaccurate), please submit a help ticket via ServiceNow and in the description, reference “ROUTE TO OSP-HELP”.