Responsible Officer: Director

Responsible Unit: Award Management

Effective date: July 1, 2008

Last revised on: July 21, 2011

Policy Statement

Principal Investigators (PIs) and Departmental Administrators (DAs) are responsible for tracking expenditures to prevent disallowable expenditures and overdrafts of sponsored support. In the event that such expenditures occur, PIs and DAs must expeditiously resolve cost overdrafts and disallowances of sponsored program funds.

The Office of Sponsored Research (OSR) monitors sponsored program accounts to ensure resolution of overdrafts in conjunction with the administrating department.

Disallowed expenditures and overdrafts will be charged to the administrating department’s unrestricted budget account if not resolved.

Reason for Policy

This policy establishes the necessity for resolving sponsored program expenditures and overdrafts.



Procedures and Related Policies


OSR Research Tool Kits



Questions and concerns can be submitted online at Ask OSR or by using the OSR staff directory. Within RAMSeS, the “Speak to Someone” option assists in locating the staff member best suited to address project-specific issues.


Research Administration Glossary at Carolina

Revision History

The policies in the Office of Sponsored Research Policies & Procedures Manual supersede any OSR policies, procedures and appendices previously included in the University Business Manual, a publication of UNC Chapel Hill’s Division of Finance.