Corresponding with:
OSR Policy 500.20 Cost Transfers

Procedure Statement

Justifications of cost transfers must be indicated clearly in writing. A good justification is one that allows anyone who reviews it to understand the reasons for it. Each point on the following “check list” should be considered when creating justifications.

Forms/Instructions

Research Administration Glossary at Carolina

Always consider who, what, when, where, how and why, when creating a justification. Doing so will result in a fully understandable document and streamline processing the transaction. Ensure the following questions are answered when writing the request for a cost transfer:

  • When did the error or need for the cost transfer occur?
  • Why is the request being made to transfer costs?
  • What is the benefit to the receiving project?
  • Where have the funds been categorized so they are both allowable and allocable?
  • What are the systematic causes for the transfer?
  • How can those causes become corrected so they don’t reoccur?
  • If the transfer exceeds the time frame, what is the reason for the delay in processing the transfer in a timely manner?
  • Who has reviewed the final request (the PI)?

Revision History

The policies in the Office of Sponsored Research Policies & Procedures Manual supersede any OSR policies, procedures and appendices previously included in the University Business Manual, a publication of UNC Chapel Hill’s Division of Finance.