Responsible Officer: Associate Vice Chancellor for Research

Responsible Unit: Office of Sponsored Research

Effective date: July 1, 2008

Last revised on: July 21, 2011

Policy Statement

RAMSeS (Research Administration Management System and electronic Submission) is the University’s official proposal tracking and award management system. All research proposals requesting funding for a grant, contract or cooperative agreement, whether an electronic or paper submission, must be recorded in RAMSeS. This is accomplished by preparing an electronic Internal Processing Form (eIPF) which is mandatory for each application, regardless of the funding source. Access to RAMSeS requires the user’s University ONYEN account or School of Medicine ID. 

Reason for Policy

RAMSeS is used to create and manage the official University record for each sponsored project in a consistent, efficient manner. Each record contains both financial and compliance information necessary for proposal submission as well as financial management once an award is funded.



Procedures and Related Policies

The procedure listed below provides guidelines for performing administrative functions within RAMSeS:

Research Tool Kits

Proposal Development and Submission: Developing a Proposal


Questions and concerns can be submitted online at Ask OSR or by using the OSR staff directory. Within RAMSeS, the “Speak to Someone” option assists in locating the staff member best suited to address project-specific issues.


Research Administration Glossary at Carolina

1. UNC Sponsored Programs and Research Council (SPARC), Approved Delegations of Authority to Sign Grants & Contracts and Cooperative Agreements for Chancellor and the President, Revised, October 17, 2007.

2. University of North Carolina Policy Manual, 500.4.4.

3. University Grants Processing Policy.

Revision History

The policies in the Office of Sponsored Research Policies & Procedures Manual supersede any OSR policies, procedures and appendices previously included in the University Business Manual, a publication of UNC Chapel Hill’s Division of Finance.