UNC Finance and Operations recently updated forms used to request cash advances and these forms do not apply to sponsored projects. As a result, the Office of Sponsored Programs (OSP) will be utilizing the previous version of the advance request forms while we develop new OSP forms designated for cash advance requests and reconciliations on sponsored projects.
OSP Cash Advance Forms to Use
All forms used for cash advances on sponsored projects are only available from the OSP Forms and Tools webpage or links in the OSP procedure and guidance for requesting and reconciling cash advances.
- Application for the Advancement of Funds
Used to request a cash advance on a sponsored project. This application differs from the UNC Finance form used for all other cash advances. - Cash Advance Agreement
Used to concur with the responsibilities of requesting and accepting a cash advance on a sponsored project. This agreement differs from the UNC Finance form used for all other cash advances. - Request for Advance Purchase of Gift Cards
Used to request a cash advance on a sponsored project that is specifically for the purchase of gift cards. The form is required in addition to the application and agreement forms listed above. - Cash Advance Settlement Cover Sheet
Used as a cover sheet to include with cash advance reconciliation documents. - Reconciliation of Cash Advance for Study Subjects
Used to request reconciliation of a cash advance on a sponsored project.
Reconciliation Reminder
Timely reconciliation of cash advances is necessary to comply with University policies and procedures and to ensure all financial actions can be completed with the sponsor.
- Domestic Advance – reconciled 60 days after the receipt of the advance
- Foreign Advance – reconciled 90 days after the receipt of the advance
Resources
- OSP Cash Advance Guidance
- OSP – 500.14 – Cash Advances Operating Standard
- OSP – 500.14, Procedure 1 – Cash Advance Requests & Reconciliations
For questions on this announcement, please contact SponsoredPrograms@unc.edu.