Outgoing Subagreement Process Change
The Office of Sponsored Programs (OSP) is implementing an outgoing subagreement process change aimed to reduce the administrative burden for Departments, subrecipients, and OSP alike. Effective immediately, outgoing subagreements can now be issued to align with the terms and conditions of the prime sponsor agreement awarded to UNC. Namely, this process change allows OSP to issue outgoing subagreements with multiple-year budget periods when supported by the prime sponsor agreement. Remaining consistent, any restrictions in UNC’s prime agreement will continue to flow down to the subrecipient.
Subagreement Webpage
SIP Guidance
FAQ
Which subagreements are eligible for multiple years?
Subagreements can be issued for multiple years when UNC’s prime agreement is also issued with multi-year budget periods.
A key distinction is when the prime sponsor issues UNC annual notices of award to fund each budget period, subagreements in that situation would not be eligible and will continue to be issued annually.
Foreign subagreements are also not eligible and will continue to be issued annually.
Do subagreements have to be issued with the same budget period as UNC’s prime agreement?
No. Departments have the option to elect the subrecipients they want to receive the same budget period as UNC. In the Subagreement Initiation Portal (SIP) request, Departments will now be asked to answer new questions (listed below) to document whether they want to issue single year subagreements or match UNC’s multi-year budget period. Consistent with current process of issuing outgoing subagreements, the OSP Contracting Officer must still review and approve all requests.
New SIP Portal Questions
Initiate Subagreement Form
- Was UNC’s prime agreement issued for more than one year?
- Do you wish to issue the subagreement for the same budget period as UNC?
Amend Subagreement Form
- Was UNC’s prime agreement issued for more than one year?
- Do you wish to issue an amendment up to the length of UNC’s budget period?
For questions related to specific awards please contact your department’s OSP Sponsored Projects Specialist or Contracting Officer. For all other general inquiries, please contact OSPSubs@unc.edu.