GradStar Update and Processing Student Payments
Beginning August 2021, payments for student stipends, scholarships, fellowships, awards, or any other payments that directly benefit education-related expenses for undergraduate or graduate students will no longer be paid through Accounts Payable (AP) campus vouchers. These payments will be entered in GradStar, the University’s reporting system for all non-service fellowships, tuition, and fee awards given to a student. Several important points to note about this change are included below.
Scope of Effect
As defined in the Graduate School memo announcing this change, the following student payment types will move to being entered in GradStar on a semester basis and not via monthly AP campus vouchers.
- fellowships and scholarships
- training grants
- awards for prizes and contests
- research studies and internships including stipends
- travel for the student’s academic benefit
2021 Summer and Fall Payments
The Finance and Operation’s memo notes that any student payments prior to August 2021 (summer) should be processed by AP campus vouchers. However, payments applicable for August 2021 (fall) and after must be processed after this rollout in GradStar.
More Info to Come
Guidance and resources, FAQs, and training will be available prior to this implementation in GradStar. At present, please reference the following for further details:
- Graduate School Memo announcing change
- Finance and Operation memo sent to campus voucher preparers
- GradStar resources and training
For questions on the impacts of this change for sponsored projects, please contact the Office of Sponsored Research at ResAdminOSR@unc.edu.
For questions on this project and rollout, please contact project sponsor, Beverly Wyrick, Director of Finance and Administration, the Graduate School at firstname.lastname@example.org.
For questions on campus voucher payments, please contact email@example.com.