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Effective August 1, 2017, OSR communications on notice of awards will be sent as an automated email from RAMSeS once an award document is received for a proposal IPF. This process replaces the current notification emails campus receives from the inbox. The same individuals and offices who currently receive the award notices will also receive these automated emails. They are the Lead PI, IPF Owner, Award Admin Dept contacts, COI, IACUC, IRB, and the OSR Sponsored Projects Specialist listed in the proposal IPF.

This message from RAMSeS does not indicate that the award has been fully executed. It serves the same purpose to notify all applicable parties listed in the IPF that an award document has been received and that award execution and set-up are underway. Please note it also notifies related compliance offices (e.g. Animal Care & Use, COI) so that they can begin their review processes related to the award. When the automated email is sent, a new status of “Award Received” will be visible in the Ramses Status History. The status of “Funded” will remain in use to indicate that all award negotiations and compliance checks are complete AND that the account setup is finalized.

These emails and status changes will only be triggered when OSR receives the award document so if the notice is sent directly to the department or PI, it is important to forward that information to

If you have any questions or want to provide feedback on this new automated award notification in RAMSeS, please contact us at

Jennifer Teixeira, CRA
Director of Research Administration
Office of Sponsored Research
The University of North Carolina at Chapel Hill
104 Airport Drive, Giles Horney Bldg, Rm 106D
Chapel Hill, NC 27599-1350
Ph: (919) 962-8005

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