• Graduate Student Fees Allowable on Federal Funding Sources

    The UNC Graduate School announced a new mandate on March 7, 2019, updating University guidelines for payment of mandatory graduate student fees. The Office of Sponsored Research (OSR) has identified the standard fees that may be charged to Federal research … Continued

  • Update to the RAMSeS Internal Processing Form

    New International Activities Questions in the IPF Effective May 10, 2019, the RAMSeS Internal Processing Form (IPF) displays a new question in the “General Proposal Information” section. Will the proposed project involve activities primarily focused outside of the United States? … Continued

  • Reporting Harassment Findings and Actions to the National Science Foundation

    Memorandum RELEASE DATE: April 22, 2019 FROM: Terry Magnuson Vice Chancellor for Research Felicia Washington Vice Chancellor for Workforce Strategy, Equity and Engagement RE: Reporting Harassment Findings and Actions to the National Science Foundation Please visit the Office of Sponsored … Continued

  • NIH Releases New Salary Cap for FY19

    Updated Salary Cap for Grants and Cooperative Agreements Per the National Institutes of Health (NIH) Notice NOT-OD-19-099, the Office of Personnel Management has recently released new salary levels for the Executive Pay Scale. Effective January 6, 2019, the salary cap … Continued

  • Register to Attend an OSR Town Hall – April 1, 2019

    Office of Sponsored Research presents a: TOWN HALL with Executive Director, David Paul and OSR Leadership   Please join us for an interactive conversation with the Office of Sponsored Research. We will share several updates as well as current and … Continued

  • Update on Revision of NSF PAPPG

    New Effective Date for the Revised NSF Proposal & Award Policies & Procedures Guide Due to the recent lapse in appropriations, implementation of the revised NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 19-1) was postponed. We are … Continued

  • Update on eRA Commons Login Issues

    Because of new security protocols recently put in place, eRA Commons user profiles were reset to comply with the NIH’s password policy (passwords must be reset every 120 days). eRA Commons users experiencing issues logging in due to the expiration … Continued

  • Updated FY 2019 Fringe Benefits Memo

    Budgeting Fringe Benefits and Fixed Health Insurance Rates The Fiscal Year (FY) 2019 fringe benefits budgeting guidelines for sponsored agreements have been updated to reflect calendar year changes to the following categories: Social Security (OASDI) Maximum Taxable Salary Base Compensation … Continued

  • Guidance on Partial Government Shutdown

    Last Updated January 31, 2019 Guidance from UNC-Chapel Hill Administration Dear Campus Community, As you probably are aware, Congress is currently negotiating a deal to avoid a partial federal government shutdown. If an agreement is not reached today by midnight, … Continued

  • OSR’s Fall Newsletter is Now Available

    Please click on the image below to read the latest newsletter from OSR. Fall 2018: Issue 3 OSR Home News & Newsletters Join Mailing List

  • NIH Letter of Support Now Required for T Grants

    Per the National Institutes of Health (NIH) Notice No. NOT-OD-19-029, all institutional training applications (Tl5, T32, T34, T35, T36, T37, T90/R90, TLl, TL4) submitted for due dates on or after January 25, 2019 must include a letter of institutional support … Continued

  • Revised Residual Balance Operating Standard 700.4

    Effective December 17, 2018, the Office of Sponsored Research (OSR) has revised Operating Standard 700.4 – Residual Fund Balance to include additional language that addresses projects with minimal to no direct expenses, insufficient justifications included with residual requests, and clarified … Continued

  • Chartfiled String Tips for Sponsored Projects

    Appropriate use of chartfield strings (CFS) for financial transactions in ConnectCarolina are vital for managing, billing and reporting on sponsored research awards. CFS used for sponsored projects consist of the Fund, Source, Department ID, Account Code, Project ID, Activity 1, … Continued

  • Important Reminders on Notice of Awards

    The award review and setup process begins when the Office of Sponsored Research (OSR) receives a notice of award, either in draft or final form, from the sponsor. Recently, some sponsors have not included OSR in award funding communications. One … Continued

  • Subrecipient Budget Load Process Change

    Effective October 1, 2018, the Office of Sponsored Research will load subrecipient agreement (subagreement) budgets at the time of initial award setup and no longer restrict them in account code 586795. Subagreement budgets will be loaded directly into account codes … Continued

  • NIH Loan Repayment Program 2018

    Due to ResAdminOSR@unc.edu November 10th The NIH is accepting new and renewal applications for its five (5) Loan Repayment Programs. The application cycle is September 1, 2018 – November 15, 2018. In order to submit your application by the deadline, … Continued

  • GradStar Account Code Update

    New Account Code for Traineeship Fees Effective immediately, a new account code, 568731, is now available for Traineeship Fees. Account code 568730 will now be used exclusively for Traineeship Tuition. This change allows for separate accounting of tuition and fees … Continued

  • Updates to Budget Revision & Prior Approval Forms

    The Prior Approval Request (PAR) and Budget Revisions (BR) forms have been updated. These updates have been in response to campus feedback to improve functionality for users. The forms released in June replace previous versions of the Budget Revision template … Continued

  • RAM Tracker Transparency Initiative

    Research Award Management (RAM) Tracker system was created to assist OSR staff and leadership with day-to-day management of post-award transactions. It provides a means to document and track actions in real-time as they move through OSR workflow. The RAM Tracker … Continued

  • OSR Personnel Announcement

    Director of Sponsored Projects Accounting The Office of Sponsored Research (OSR) is very pleased to announce that effective September 4th, 2018, Jenifer Gwaltney, will serve as the Director of Sponsored Projects Accounting. As Director, she will oversee financial reporting, billing, … Continued

  • Research Service Centers (RSC) Update

    OSR Operating Standard 900.1 requires that the recharge rates of all RSCs be formally reviewed by OSR every two years. To accomplish this requirement OSR’s Cost Analysis and Compliance (CAC) unit will be placing each RSC into one of eight … Continued

  • 2018 Effort Certification Schedule – January to June

    Our next effort certification period is rapidly approaching. Here are a few important things for you to consider as we get closer to our next effort certification period beginning on September 4, 2018: June to January 2018 Effort Certification Timeline … Continued

  • The Importance of Internal Proposal Submission Deadlines

    Meeting OSR’s five business days submission deadline (Operating Standard 300.3) is vital to submitting a successful proposal. It allows Sponsored Project Specialists to review budgets thoroughly, check institutional compliance, and meet sponsor guidelines for required components. The deadline also gives … Continued

  • Fiscal Year 2019 Benefits Rates for Sponsored Projects

    The fringe benefits and health insurance rates for sponsored projects have been set for the 2019 fiscal year. Refer to the attached rate schedules to appropriately determine personnel benefits in proposals. SCHEDULE I   Fringe Benefits      Health Insurance  … Continued

  • Registration Open for the 2018 Symposium!

    The Office of Sponsored Research is pleased to announce that registration for the 5th annual UNC Symposium for Research Administrators is open! This event will take place on Friday, August 10th, 2018 at the McColl Building of the UNC Kenan-Flagler … Continued

  • New Process for Budgeting and Applying Health Insurance Costs for Faculty’s Summer Salary

    Effective for Summer 2018, the Office of Sponsored Research (OSR) is implementing a change in how health insurance costs are both budgeted and sourced for faculty with 9 month appointments. Since ConnectCarolina recognizes no distinction between 9 month appointment pay … Continued

  • New RAMSeS Enhancements

    Improved RAMSeS Contact Search Tool and New Certificate of Confidentiality Guidance A RAMSeS system enhancement has been implemented to improve the Contact search tool in the RAMSeS Help Menu and incorporate new requirements and communication on Certificate of Confidentiality pertaining … Continued

  • Save the Date: August 10th

    OSR Home News & Newsletters Join Mailing List The Office of Sponsored Research is pleased to announce the next UNC Symposium for Research Administrators will take place on Friday, August 10, 2018 at the McColl Building of the UNC Kenan-Flagler … Continued

  • New Business Process for Budget Revisions and Prior Approvals

    OSR Home News & Newsletters Join Mailing List The Office of Sponsored Research (OSR) is currently in the process of updating forms used by Research Administrators to improve efficiency. The first improvements are to the Budget Revisions and Institutional Prior … Continued

  • OSR Website Redesign

    OSR Home News & Newsletters Join Mailing List The Redesigned OSR Website is Here! The Office of Sponsored Research (OSR) is excited to announce the release of a redesigned website! Internal and campus feedback was used to implement the redesign … Continued

  • Call for Abstracts

    OSR Home News & Newsletters Join Mailing List 5th Annual UNC Symposium for Research Administrators The Office of Sponsored Research is pleased to announce a call for abstracts to present at the 5th Annual Symposium for Research Administrators. The deadline … Continued

  • New RAMSeS Enhancements

    OSR Home News & Newsletters Join Mailing List The Office of Sponsored Research (OSR) is pleased to announce a two-part RAMSeS system enhancement. RAM Tracker Transparency and a new Attachments section in the RAMSeS Billing Tab will provide campus users … Continued

  • Updated Fringe Benefits Memorandum for Fiscal 2018

    OSR Home News & Newsletters Join Mailing List Effective July 1, the university is implementing a central pool for the payout of terminal level (see memo here). This central terminal leave payout pool will fund any unused vacation and bonus … Continued

  • Central Pool for Terminal Leave Payouts – Effective July 1, 2018

    OSR Home News & Newsletters Join Mailing List Date: March 26, 2018 To: Deans, Directors, and Department Chairs From: Andy Johns, Senior Associate Vice Chancellor for Research Dwayne Pinkney, Senior Associate Vice Chancellor for Finance & Operations Re: Implementation of … Continued

  • Correction to Additional GSHIP Charges Posted

    OSR Home News & Newsletters Join Mailing List This notice confirms that the Office of Sponsored Research (OSR) has addressed the UNC Finance transaction on October 31, 2017 that posted additional GSHIP charges (related to memo below) by reversing the … Continued

  • Fiscal 2017 System Error in KK Budgets for Clinical Trials – Error Resolved

    OSR Home News & Newsletters Join Mailing List Last year it was identified that budgets for some clinical trials were inadvertently impacted by fiscal year end transactions in the accrual ledger. This caused unintended budget fluctuations on some clinical trial … Continued

  • New RAMSeS System Enhancements

    OSR Home News & Newsletters Join Mailing List A RAMSeS systems update has been scheduled for tonight. The purpose of this update is to increase transparency and provide campus users access to relevant research administration information. Much of this update … Continued

  • RAMSeS Patch Notes v. 3.06

    OSR Home News & Newsletters Join Mailing List Internal Processing Form – NIH Mechanism The NIH Mechanism is now required if ‘NIH Grant’ has been selected in the ‘Award Type’ field For NIH T-Series Mechanism, a pop-up window will include … Continued

  • Policy Update – Unallowable Expenditures and Overdrafts

    OSR Home News & Newsletters Join Mailing List Effective December 21, 2017, the Office of Sponsored Research (OSR) has an updated Policy pertaining to Unallowable Expenditures and Overdrafts and has provided a new Procedure document to clarify the existing process. … Continued

  • OSR December Break Proposal Submission Deadlines

    OSR Home News & Newsletters Join Mailing List The University will be closed on December 25, 2017, and reopen on January 2, 2018. Due to this closure, the Office of Sponsored Research (OSR) will not be available to submit proposals. … Continued

  • Updated Policy and Procedure for Cost Transfers

    OSR Home News & Newsletters Join Mailing List Effective December 1, 2017, the Office of Sponsored Research (OSR) has an updated Policy and Procedure pertaining to Cost Transfers for all sponsored projects. Effective with this updated policy, the following deadlines … Continued

  • Update on System Error in KK budgets for Clinical Trials

    OSR Home News & Newsletters Join Mailing List During the months of July and August, budgets for some clinical trials were inadvertently impacted by fiscal year end transactions in the accrual ledger. As a result, there were unintended budget reductions … Continued

  • Updated Policy and Procedure for Residual Fund Balances

    OSR Home News & Newsletters Join Mailing List Effective October 17, 2017, the Office of Sponsored Research (OSR) has an updated Policy and Procedure pertaining to residual fund balances on fixed price agreements. Effective with this updated policy, residual balances … Continued

  • New RAMSeS Personnel Role for Lead PI Changes

    OSR Home News & Newsletters Join Mailing List Effective October 18, 2017, an update to the RAMSeS Award Administration module will introduce a new personnel role called New Lead Principal Investigator (New Lead PI) and new data lock rules. The … Continued

  • Checking Payroll Suspense Chartfields

    OSR Home News & Newsletters Join Mailing List The Office of Sponsored Research (OSR) has noticed an increasing number of employees with payroll distributing to suspense in recent months. In the last biweekly or monthly payroll for September 2017, there … Continued

  • Change in Project ID Set-Up Process

    OSR Home News & Newsletters Join Mailing List Effective Friday, September 22, the Office of Sponsored Research (OSR) will implement a change in process for setting up new Project IDs for sponsored projects that are not granted automatic carryover per … Continued

  • Changes in ecrt System to SHRA Period of Performance

    OSR Home News & Newsletters Join Mailing List A recent change was made in the ecrt system that impacted the period of performance for SHRA employees with the intent to align the period of performance for both SHRA and EHRA … Continued

  • Application of the New Budget Pool Method

    OSR Home News & Newsletters Join Mailing List Effective immediately, the Office of Sponsored Research (OSR) and Sponsored Programs Office (SPO) will no longer require detailed budgets when the sponsor does not require them. Projects that do not require detailed … Continued

  • NIH Loan Repayment Program – Application Process

    OSR Home News & Newsletters Join Mailing List The NIH is accepting new and renewal applications for its five (5) Loan Repayment Programs (www.lrp.nih.gov). The application cycle is September 1, 2017 – November 15, 2017. In order to submit your … Continued

  • Upcoming Change to OSR Pre-Audit Workflow

    OSR Home News & Newsletters Join Mailing List The Office of Sponsored Research (OSR) is restructuring OSR Pre-Audit workflow. This transition impacts the transaction approval process in ConnectCarolina. Part of this effort is to shift responsibility of Pre-Audit approval from … Continued