Operating Standards & Procedures

Effective May 1, 2021, all University policies, standards and procedures have migrated to the new UNC policy site. Click the link below to see all OSP operating standards and procedures. Please update any browser bookmarks or favorites with the new links. For questions or help, please contact OSPCommunications@unc.edu.

OSP Operating Standards and Procedures

• 100 • Overview of Research Administration

  • 100.01 – Introduction
  • 100.02 – Operating Standard Guide

• 200 • General Operating Standards

  • 200.01 – Office of Sponsored Programs Responsibilities
  • 200.02 – Signature Authority
  • 200.03 – Principal Investigator Eligibility
    • 200.03 Procedure 1 – Requesting a Principal Investigator Eligibility Waiver
  • 200.04 – Principal Investigator Responsibilities
  • 200.05 – Departmental Administrator Responsibilities
  • 200.06 – Deans, Directors, and Department Heads Responsibilities
  • 200.07 – RAMSeS (Research Administration Management System and eSubmission)
    • 200.07 Procedure 1 – Obtaining Administrative Roles in RAMSeS

• 300 • Proposal Development and Submission

  • 300.01 – Shared Responsibilities for Proposal Review and Institutional Approval
  • 300.02 – Master Agreements and Task Orders
  • 300.03 – Deadlines for Proposal Submission to University Offices
    • 300.03 Procedure 1 – Using RAMSeS for Proposal Development and Submission
  • 300.04 – Pre-Submission Compliance Requirements
  • 300.05 – Proposal Budget Requirements
  • 300.06 – Direct Costs
  • 300.07 – Direct Costs  Personnel
    • 300.07 Procedure 1 – Estimating Salary
    • 300.07 Procedure 2 – Working with Salary Caps
    • 300.07 Procedure 3 – Estimating Fringe Benefits
    • 300.07 Procedure 4 – Estimating Health Insurance
    • 300.07 Procedure 5 – Estimating Fully Loaded Labor Hours
  • 300.08 – Direct Costs  Non-Personnel
  • 300.09 – Indirect Costs
  • 300.10 – Just-in-Time Submission Requirements
    • 300.10 Procedure 1 – Completing JIT Requirements for NIH Proposals

• 400 • Award Acceptance and Establishment

  • 400.01 – OSP Award Management Responsibilities
  • 400.02 – Communications with Sponsors
  • 400.03 – PI and DA Responsibilities at Award Setup
  • 400.03 Procedure 1 – Establishing Departmental Post-Award Monitoring
  • 400.04 – Award Notification and Acceptance
  • 400.05 – Establishment of Project IDs for Sponsored Projects
  • 400.06 – Preaward Spending
    • 400.06 Procedure 1 – Submitting a Financial Guarantee Request

• 500 • Award Management

  • 500.01 – Federal and University Award Management Guides
  • 500.02 – Departmental Award Management Responsibilities
  • 500.03 – Prior Approval Requests
  • 500.04 – Pre-Audit Approval of Transactions
  • 500.05 – Personnel Expenditures
  • 500.06 – Institutional Base Salary for Sponsored Projects
  • 500.07 – Cost Sharing
  • 500.08 – Capitalized Equipment
  • 500.09 – Transfer or Sale of Capitalized Equipment
  • 500.10 – Travel
  • 500.11 – Outgoing Subrecipient Agreements
  • 500.12 – Consultants
  • 500.13 – Tuition Remission on Sponsored Projects
  • 500.14 – Cash Advances
    • 500.14 Procedure 1 – Cash Advance Requests and Reconciliation
  • 500.15 – Additional Non-Personnel Expenditures
  • 500.16 – Cost Accounting Standards Exemptions
  • 500.17 – PrePaid Cards
  • 500.17, Procedure 1 – PrePaid Card Request & Reconciliation
  • 500.18 – Changes to Award Terms and Conditions
  • 500.19 – Budget Revisions
  • 500.20 – Cost Transfers
    • 500.20 Procedure 1 – Creating Justifications for Cost Transfers
  • 500.21 – Carryover of Unobligated Balances
  • 500.22 – Unallowable Expenditures and Overdrafts
  • 500.22 Procedure 1 – Unallowable Expenditures and Overdrafts

• 600 • Reporting

  • 600.01 – Reporting Overview
  • 600.02 – OSP Financial Reporting Responsibilities
  • 600.03 – PI and DA Financial Reporting Responsibilities
  • 600.04 – Sponsored Project Expenditures Accounting
  • 600.05 – Effort Reporting

• 700 • Project Closeout

  • 700.01 – Overview of Project Closeout Responsibilities
  • 700.02 – Project Closeout
  • 700.03 – Inactive
  • 700.04 – Residual Fund Balance
    • 700.04 Procedure 1 – Requesting a Residual Balance Transfer

• 800 • Audits

  • 800.01 – Audits and Reports

• 900 • Research Service Centers

  • 900.01 – Research Service Centers
    • 900.01 Procedure 1 – Research Service Centers