News & Newsletters
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2023 | |||
Holiday Deadlines & SignaturesThe University will be closed Monday, December 25, 2023 through Monday, January 1, 2024. During these closures, the Office of Sponsored Programs (OSP) and School of Medicine’s Sponsored Programs Office (SOMSPO) will not be available to process proposal and award … Read more | 11/30/2023 | 2023 | University will be closed Monday December 25 2023 through Monday January 1 2024 During these closures Office of Sponsored Programs OSP and School of Medicine's Sponsored Programs Office SOMSPO will not be available to process proposal and award transactions Both OSP and SOMSPO will reopen on Tuesday January 2 2024 ensure our offices can meet any deadlines and tasks required before closure we have set following early submission deadlines below For proposal and/or award actions not specifically identified below please ensure those requests are submitted to OSP and/or SOMSPO for review and processing prior to University closure Agreements to be Fully Executed Year Friday December 8 at Noon agreements required by sponsor to be fully executed by end of calendar year please contact OSP as soon as possible with all available details no later than deadline noted ensures OSP can review agreement and work with sponsor if additional time is needed Proposal Submittals with Organizational COI Friday December 15 at Noon due during closure period and through January 9 Proposal Submittals without Organizational COI Monday December 18 at Noon Proposals due during closure period and through January 5 ConnectCarolina Transactions Monday December 18 at 5 00 p.m Journals that require OSP Pre-Audit approval Contacts proposal related questions please contact your department's OSP Sponsored Programs Specialist/Officer or SOMSPO Grants Analyst assigned to RAMSeS IPF award activities and related questions please contact your department's OSP Sponsored Programs Specialist/Officer agreements entered in ALICE or questions for OSP Contracting Team please contact OSPContracting@unc.edu questions on outgoing subagreements please contact OSPSubs@unc.edu all other general inquiries please contact SponsoredPrograms@unc.edu |
Signature Authority & Internal DeadlinesSignature Authority The Office of Sponsored Programs (OSP) provides control of the administrative and financial aspects of sponsored programs to maintain consistency with the University’s research mission. These sponsored programs may encompass any scholarly, professional, or creative activity conducted by … Read more | 11/28/2023 | 2023 | Signature Authority Office of Sponsored Programs OSP provides control of administrative and financial aspects of sponsored programs to maintain consistency with University's research mission These sponsored programs may encompass any scholarly professional or creative activity conducted by University personnel using support from external funding sources through grants contracts cooperative agreements or other agreements OSP is also responsible for review negotiation approval and execution of sponsored program awards to assure compliance accordance with University and System policies all sponsored program proposals must be reviewed by authorized representatives within OSP or when delegated to School of Medicine Sponsored Programs Office SOMSPO Consequently all applications for externally sponsored funding must be reviewed by OSP or SOMSPO on behalf of University prior to submission to funding agency It is critical that proposals be submitted prior to internal deadlines to ensure thorough review which facilitates streamlined award execution and set-up processes while also confirming compliance with Federal University and sponsor policies and requirements Faculty and staff are not authorized to commit to any sponsored program activities through proposal submission award acceptance and post-award management Failure to obtain all required University approvals prior to submission may result in University's inability to accept or support proposal or award Internal Proposal Deadlines Per OSP Operating Standard 300.03 - Deadlines for Proposal Submission to University Offices OSP and SOMSPO have outlined internal deadlines for receiving proposals to review prior to sponsor submission deadline Prior review and approvals from department are also required to assure internal support for proposed activities These prior internal approvals are obtained during routing of RAMSeS Internal Processing Form IPF and should include necessary proposal components and be submitted according to deadlines listed below 5 Final administrative components technical components Draft application package Routed RAMSes IPF 2 Business Days prior to sponsor deadline administrative components technical components application package Final attachments internal proposal deadline procedure must be followed for all proposals including when sponsor due date is flexible or department prefers to submit application prior to sponsor deadline In these situations partial review will not be provided and any internal deadlines will be adjusted to allow for 5 business days to complete full proposal review Submission deadlines exist to preserve integrity of research process for University departments and investigators alike It is our collective responsibility to ensure proposals are submitted and reviewed following established standards and procedures Risks of Late Submission with Partial Review Proposal applications completed according to process guidelines will receive full submission review Late or incomplete submissions will receive only partial review of proposal components and materials and additionally may not receive institutional signature before sponsor deadline OSP may also not be able to accept or approve awards on behalf of University if proposal was not first reviewed for compliance prior to submission to sponsor Partial reviews are not option that departments may choose rather they are result of delayed submission partial review will only be completed when there is established sponsor deadline AND when initial submission to OSP or SOMSPO occurs with less than 5 business days remaining until that date For submissions on flexible sponsor deadline OSP and SOMSPO will always adjust internal deadline in IPF to allow for 5 business days to complete full proposal review highly discouraged for OSP and SOMSPO to process partial reviews as it exposes University to several risks and can lead to negative consequences at both proposal phase and at time of award Consequences of Late Submission with Partial Review Rejection of Proposal Submission – If University has not met sponsor and agency guidelines proposals may be administratively rejected without being peer-reviewed Non-Acceptance – University may not be able to accept award or in some cases may only be able to accept reduced or modified award Delays in Award Set-up – Late submissions often result in delays in award setup as additional time is needed to review all proposal components and materials not completed with full review Acceptance of Non-Standard Terms – If University is unable to negotiate terms and conditions that were accepted as part of proposal submission Principal Investigator and Department may have to agree to non-standard terms if award is to be executed Related Resources System Policy Manual 500.4 [R] - Regulation on Administering Sponsored Programs 100.01 – Introduction 200.01 - Office of Sponsored Programs Responsibilities 200.02 - Signature Authority 300.01 - Shared Responsibilities of Proposal Review & Institutional Approval OSP Operating Standard 300.03 - Deadlines for Proposal Submission to University Offices proposal related questions please contact your department's OSP Sponsored Programs Specialist or SOMSPO Grants Analyst assigned to RAMSeS IPF For all award activities please contact your department's OSP Sponsored Programs Specialist For all other general inquiries or questions on announcement please email SponsoredPrograms@unc.edu |
Subagreement Pre-Drafting Action & Response Certification (SPARC) ReleasedThe Office of Sponsored Programs (OSP) is pleased to announce that the Subagreement Pre-Drafting Action & Response Certification (SPARC) is now available. SPARC is an online form designed to streamline the process for requesting subagreements actions and improve their timely … Read more | 11/17/2023 | 2023 | Office of Sponsored Programs OSP is pleased to announce that Subagreement Pre-Drafting Action & Response Certification SPARC is now available SPARC is online form designed to streamline process for requesting subagreements actions and improve their timely execution SPARC integrates with RAMSeS data and provides clear transparency and retention of subagreement requests Effective today SPARC replaces Subagreement Initiation Portal SIP and SIP is no longer available Please learn more from SPARC highlights and resources below SPARC Process Once SPARC form is generated either from Sponsored Project Change Notification or department requested change assigned OSP Contracting Officer will send link to department for review updates if needed and submission back to OSP for review and processing Tips for Efficient SPARC Submissions Ensure most recent documentation is uploaded to RAMSeS and that Subrecipient's name is in document name Open every applicable document uploaded to RAMSeS to ensure all information is correct and matches Use general email whenever possible for your department or subrecipient Copy and paste email addresses to ensure accuracy Always include detailed notes! more information that is provided up front smoother review will be Checking Status of SPARCs SPARC Requests without Sponsored Project Change Notifications amendment SPARC can be initiated by department for actions that do not create Sponsored Project Change Notification SPCN Common scenarios to request amendment outside of SPCN include but are not limited to Change to Scope of Work Change of Subrecipient Principal Invesitgator Early Termination Carry-Forward when sponsor prior approval is not required Deobligation with no Budget Revision Additional Terms and Conditions Changes to Reporting Requirements Subrecipient Entity Name Updates Amendment SPARCs for above referenced scenarios are requested by emailing OSPsubs@unc.edu and should follow instructions found here NOTE Only amendment SPARCs that are not autogenerated from SPCN should be requested via email Resources OSP SPARC Webpage SPARC Department User Guidance Symposium SPARC New & Improved SIP Recording 2023 Symposium SPARC New & Improved SIP Presentation Stay tuned for more information sessions coming soon questions related to specific subagreements please contact OSPSubs@unc.edu For all other general sponsored program inquiries please contact SponsoredPrograms@unc.edu |
Coming Soon! Subagreement Pre-Drafting Action & Response Certification (SPARC)The Office of Sponsored Programs (OSP) is pleased to announce the release of the Subagreement Pre-Drafting Action & Response Certification (SPARC) on Friday, November 17. The SPARC replaces the Subagreement Initiation Portal (SIP) and is an online form designed to … Read more | 11/15/2023 | 2023 | Office of Sponsored Programs OSP is pleased to announce release of Subagreement Pre-Drafting Action & Response Certification SPARC on Friday November 17 SPARC replaces Subagreement Initiation Portal SIP and is online form designed to streamline process for requesting subagreements actions and improve their timely execution Once SPARC form is generated assigned OSP Contracting Officer will send link to department for review and action SPARC also integrates with RAMSeS data and provides clear transparency and retention of subagreement requests More info and guidance for SPARC will be provided on November 17 when it is released Finalize SIP Submissions pending SIP requests must be submitted by Thursday November 16 to be accepted for processing Beginning Friday with release of SPARC all subagreement requests will need to be processed by SPARC questions related to specific subagreements please contact OSPSubs@unc.edu For all other general inquiries please contact SponsoredPrograms@unc.edu |
2023 Office of Sponsored Programs Campus SurveyAs part of continued improvement efforts in the Office of Sponsored Programs (OSP), we are asking you to take a survey to inform us of your satisfaction with current processes and interactions with our office. Responses will be anonymous. We … Read more | 10/27/2023 | 2023 | part of continued improvement efforts in Office of Sponsored Programs OSP we are asking you to take survey to inform us of your satisfaction with current processes and interactions with our office Responses will be anonymous We appreciate your feedback and comments Survey closes on Friday November 10 questions on announcement please email SponsoredPrograms@unc.edu |
NEW Update on NIH Policy for Foreign SubrecipientsThe National Institutes of Health (NIH) has again updated requirements for foreign subrecipients on NOT-OD-23-182. Key Changes New Start Date: January 1, 2024, a change from October 1, 2023. Updated Frequency: All research data (lab notebooks and other documentation) must … Read more | 10/2/2023 | 2023 | National Institutes of Health NIH has again updated requirements for foreign subrecipients on NOT-OD-23-182 Key Changes New Start Date January 1 2024 change from October 1 2023 Updated Frequency All research data lab notebooks and other documentation must be shared with UNC once per year in line with Research Performance Progress Reports RPPR requirements is change from previous requirement of every 3 months Guidance - Coming Soon Office of Vice Chancellor for Research OVCR is currently working to develop guidance for research community with below parameters on roles and responsibilities OVCR Responsibilities Office of Sponsored Programs OSP and Research Science and Security RSS will work to finalize guidance documentation and RSS will serve as primary point of contact with NIH for general compliance inquiries OSP will coordinate and be responsible for agreement language and any requests concerning agreements from NIH Updated Outgoing Sub LOI Form with version date of 10/1/23 remains in effect and should be currently used for all upcoming proposals or revisions submitted after October 1 2023 PI and Research Team Responsibilities Ensure progress reports and all other required lab notebooks and data are consistently and completely uploaded in LabArchives or otherwise collected maintained stored and provided to NIH upon request Sharing when appropriate draft language with foreign subrecipients to include in their letter of support Working collaboratively with OSP and RSS to maintain subrecipient relationships including assisting in explaining purpose and source of these new requirements Resources OVCR Updates on NIH Policy for Subawards CFR 200.332 Requirements for pass-through entities Availability of Research Results Publications Intellectual Property Rights and Sharing Research Resources Recipient Reporting of Subrecipient Data and Executive Compensation Information for FFATA questions or concerns on new requirement please contact Quinton Johnson at quinton@unc.edu for questions related to specific proposals please get in touch with your department’s OSP Sponsored Projects Specialist or School of Medicine Sponsored Programs Office Grants Analyst other general inquiries email SponsoredPrograms@unc.edu |
Preparation for Government ShutdownThe Office of Sponsored Programs (OSP) is providing additional guidance on UNC’s response and preparation for a funding gap from the federal government should Congress not pass a fiscal year 2024 funding bill into legislation. Currently, the University is operating … Read more | 9/29/2023 | 2023 | Office of Sponsored Programs OSP is providing additional guidance on UNC's response and preparation for funding gap from federal government should Congress not pass fiscal year 2024 funding bill into legislation Currently University is operating on normal basis and will continue to use available funds to support work related to research contracts and grants Work on Federally funded projects can continue as usual unless sponsoring agencies communicate otherwise or they issue stop-work order Stop-work orders are more common for contracts than grants and are typically issued for individual projects Generally speaking stop-work orders advise that all work needs to stop immediately and no expenses can be incurred on project until further notice In some cases however more specific restrictions are added to award terms such as restrictions on travel Notify OSP of Stop-Work Orders direct all agency correspondence to SponsoredPrograms@unc.edu immediately upon receipt of stop-work order and coordinate with OSP in all stop-work situations OSP will review stop-work order and provide guidance to common understanding on what transactions are allowable and what transactions cannot be charged during stop work period It is important that correspondence and documentation regarding stop-work order be sent to OSP immediately to allow for timely review and action additional information regarding government shutdown and available resources please see visit https //research.unc.edu/shutdown OSP will also send updates to campus via email when major changes occur questions on announcement please email SponsoredPrograms@unc.edu |
2023 Symposium Starts on Wednesday!The 2023 Symposium for Research Administrators is upcoming on September 27 & 28, 2023! In this email, you will find important information about this year’s Symposium experience. Please visit the Symposium webpage for full details. General Information In Person vs. … Read more | 9/22/2023 | 2023 | 2023 Symposium for Research Administrators is upcoming on September 27 & 28 2023 email you will find important information about year's Symposium experience Please visit Symposium webpage for full details General Information Person vs Virtual Attendance Wednesday's event is virtual-only and does not require advance registration Visit Symposium Schedule for Zoom links to log on to each session Registration is required for in-person attendance on Thursday September 28 If you have not registered you may still attend Thursday's sessions virtually via Zoom registered to attend in-person but will not be able to join us at Friday Center please email OSPSymposium@unc.edu to cancel your registration parking pass is required at Friday Conference Center You may print your pass or pick up one at registration desk when you check in on Thursday Continuing Education Credits Research Administrators Certification Council RACC will accept contact hours one contact hour per hour of participation for attending Symposium Visit RACC FAQs page for information and forms Your request must be submitted after event is complete Advance Question Submissions Have burning question you'd like to ask during session? You can submit your questions here in advance of sessions Post Event Recordings of most sessions will be available on Symposium Website in coming weeks after event You may also submit follow-up questions for panelists and presenters 48 hours after conclusion of event Answers will be included in uploaded presentations Virtual Networking and Fun Please join us via Zoom on Wednesday September 27 at 12 30 for virtual networking and games is great chance to connect with your colleagues and win some Symposium swag Please visit Symposium webpage to view session schedules and learn more and email OSPSymposium@unc.edu with any questions or suggestions |
Update on NIH Policy for Foreign SubrecipientsThe National Institutes of Health (NIH) has updated requirements for foreign subrecipients. Per NIH NOT-OD-23-133, effective October 1, NIH will require foreign subrecipients to turn over all records to the primary recipient at an agreed-upon frequency (e.g. once a quarter, … Read more | 9/12/2023 | 2023 | National Institutes of Health NIH has updated requirements for foreign subrecipients Per NIH NOT-OD-23-133 effective October 1 NIH will require foreign subrecipients to turn over all records to primary recipient at agreed-upon frequency e.g once quarter once month Records may include lab notebooks data All documentation that supports research outcomes as described in progress report Update to Outgoing Subrecipient Letter of Intent LOI Key Changes to Comply with New NIH Requirements Updated Outgoing Sub LOI Form version date is 9/11/2023 Updated form is applicable for all proposal submissions with start date on or after October 1 2023 New certification language added when prime sponsor is NIH and it is for foreign subrecipient Guidance - Coming Soon Office of Vice Chancellor for Research OVCR is currently working to develop guidance for research community with below parameters on roles and responsibilities OVCR Responsibilities Office of Sponsored Programs OSP and Research Science and Security RSS will work to finalize guidance documentation RSS will serve as primary point of contact with NIH for general compliance inquiries OSP will coordinate and be responsible for agreement language and any requests concerning agreements from NIH New language will be added to both new and amended outgoing subagreements with start date after October 1 2023 PI and Research Team Responsibilities Ensure progress reports and all other required lab notebooks and data are consistently and completely uploaded in LabArchives or otherwise collected maintained stored and provided to NIH upon request Sharing when appropriate draft language with foreign subrecipients to include in their letter of support Working collaboratively with OSP and RSS to maintain subrecipient relationships including assisting in explaining purpose and source of these new requirements Resources OVCR Memo CFR 200.332 Requirements for pass-through entities Availability of Research Results Publications Intellectual Property Rights and Sharing Research Resources Recipient Reporting of Subrecipient Data and Executive Compensation Information for FFATA concerns on new requirement please contact Quinton Johnson at quinton@unc.edu questions related to specific proposals please get in touch with your department’s OSP Sponsored Projects Specialist or School of Medicine Sponsored Programs Office Grants Analyst other general inquiries email SponsoredPrograms@unc.edu |
2023 Symposium Update – Registration Closed2023 Symposium Update – Registration Closed Due to high interest, this year’s in-person event is full, and registration is now closed. You may still particpate virtually via Zoom on both September 27 & 28. Virtual Attendance Registration is not required to attend … Read more | 9/11/2023 | 2023 | 2023 Symposium Update - Registration Closed Due to high interest year's in-person event is full and registration is now closed You may still particpate virtually via Zoom on both September 27 & 28 Virtual Attendance Registration is not required to attend virtual sessions sessions on September 27 are virtual-only Each in-person session on September 28 is available concurrently through Zoom virtual sessions Zoom link will be available on Symposium Schedule on day of event Sessions will be recorded and majority will be available on symposium webpage after event visit Symposium webpage to view session schedules and learn more and email OSPSymposium@unc.edu with any questions or suggestions |
Guidance on 2023 NIH Loan Repayment ProgramThe National Institutes of Health (NIH) is accepting new and renewal applications for its Loan Repayment Programs that provide support to health professionals pursuing careers in biomedical and behavioral research. NIH can repay up to $50,000 a year of qualified … Read more | 9/8/2023 | 2023 | National Institutes of Health NIH is accepting new and renewal applications for its Loan Repayment Programs that provide support to health professionals pursuing careers in biomedical and behavioral research NIH can repay up to $50,000 year of qualified educational debt through six different extramural programs Refer to NIH Interactive Roadmap for guidance on LRP application process Refer to NIH LRP webpage for full Eligibility requirements NIH application cycle is September 1 2023 through November 16 2023 In order to complete your application by deadline Office of Sponsored Programs OSP requires completed UNC Loan Repayment Program Certification Form UNC LRP Form to be submitted to our office by Friday November 10 Submission Process Reminders for completing NIH LRP application Applicants should complete LRP application online Applicants should choose Amanda Chang as Institutional Business Official IBO using SponsoredPrograms@unc.edu as email address IBO eRA Commons ID is AMANDA_CHANG Reminders for completing UNC LRP Form UNC Loan Repayment Program Certification Form does not open in web browser Clicking link will automatically save form to your computer’s Download folder where you can open it using Adobe UNC LRP Form is due to OSP by Friday November 10 2023 Applicants should complete all fields and obtain all departmental signatures Completed UNC LRP Form is submitted to SponsoredPrograms@unc.edu Once UNC LRP Form is received and reviewed OSP will certify applicant’s information in NIH LRP system prior to NIH deadline REMINDER LRP online application is incomplete unless certified by UNC’s institutional business official If applicant for your department has already submitted their application for program form will still need to be completed and returned to OSP to finalize certification process in LRP system Email SponsoredPrograms@unc.edu with any questions about NIH LRP Process |
Coming Soon: Subagreement Pre-Drafting Action & Response CertificationThe Office of Sponsored Programs (OSP) is excited to announce that the Subagreement Pre-Drafting Action & Response Certification (SPARC) form, which will replace the current Subagreement Initiation Portal (SIP), is coming soon. SPARC is designed to streamline the subaward process … Read more | 8/31/2023 | 2023 | Office of Sponsored Programs OSP is excited to announce that Subagreement Pre-Drafting Action & Response Certification SPARC form which will replace current Subagreement Initiation Portal SIP is coming soon SPARC is designed to streamline subaward process by utilizing existing information in RAMSeS and ConnectCarolina online form initiated by OSP from RAM Tracker once Project Change Notification is issued for Subagreement PS Project ID SPARC will be created for initial subagreements and amendments to existing subagreements by assigned Contracting Officer eliminating several steps in existing process After Department certifies SPARC information via online form Contracting Officer can begin drafting negotiating and executing Subagreement which will improve overall turnaround time preparation for release below overview sessions will provide opportunity to view new SPARC form and process and are opportunity for questions to be answered If you are involved in current SIP process it is important that you attend one of these sessions Please register for ONE of below sessions SPARC Overview Session 1 Date September 6 2023 Time 10 00 - 11 00 am Presenter Brie Teer Senior Contracting Team Manager SPARC Overview Session 2 Date September 7 2023 Time 2 00 - 3 00 pm Presenter Brie Teer Senior Contracting Team Manager email OSPTraining@unc.edu with any questions or issues with enrollment |
2023 Symposium for Research Administrators UpdateRegistration Now Open Registration for the 2023 Symposium for Research Administrators has begun! This year, the symposium is a two-day event: Wednesday, September 27: Virtual Only on Zoom Thursday, September 28: In-Person at Friday Center & virtually on Zoom Key … Read more | 8/22/2023 | 2023 | Now Open Registration for 2023 Symposium for Research Administrators has begun year symposium is two-day event Wednesday September 27 Virtual Only on Zoom Thursday September 28 In-Person at Friday Center & virtually on Zoom Key Reminders Registration is required to attend in-person events at Friday Center In-person sessions at Friday Center are also available virtually via Zoom virtual sessions Zoom link will be available on Symposium Schedule on day of event Sessions will be recorded and majority will be available on symposium webpage after event visit Symposium webpage to view session schedules and learn more look forward to your participation Registration closes on September 15 Please email OSPSymposium@unc.edu with any questions or suggestions |
AOB Parking Lot Closure: August 21 – 29Visiting OSP Beginning today, August 21 through August 29, the parking lot of the Administrative Office Building (AOB) will be closed. The Office of Sponsored Programs (OSP) will continue to open for normal business hours, Monday – Friday from 9 … Read more | 8/21/2023 | 2023 | Visiting OSP Beginning today August 21 through August 29 parking lot of Administrative Office Building AOB will be closed Office of Sponsored Programs OSP will continue to open for normal business hours Monday - Friday from 9 to 5 PM Visitors planning to come to AOB should park in R1/R2 overflow lot depicted by blue highlighted area in map below Dropping off Mail/Checks reminder OSP green mailbox on AOB's ground floor entrance is always available for dropping off mail and checks If you are submitting deposit please include OSP Deposit Memo with your check s questions on announcement please email SponsoredPrograms@unc.edu |
Study Subject Payment Resources Now AvailableRecordings, presentations, and updated web resources for the initial Tango Onboarding and Study Subject Payments webinars are now available on the OSP training events webpage. Please use these resources to learn more about study subject payment options. Please keep in … Read more | 8/10/2023 | 2023 | Recordings presentations and updated web resources for initial Tango Onboarding and Study Subject Payments webinars are now available on OSP training events webpage Please use these resources to learn more about study subject payment options Please keep in mind that these materials are not substitute for Tango training requirement In order to receive Tango certification users will still need to attend upcoming training Visit Study Subject Payments Guidance or Finance Participant Payments website for more information additional questions or assistance related study subject payments please email SponsoredPrograms@unc.edu For assistance with Tango system or training email tango@unc.edu |
Carolina RAPiDs: Now Available in CanvasThe Office of Sponsored Programs (OSP) relaunches the Carolina RAPiDs Foundations Core training course in Canvas. Access Carolina RAPiDs on Canvas! Get Started in Canvas In order to access course materials, users will need to log in with their … Read more | 7/21/2023 | 2023 | Office of Sponsored Programs OSP relaunches Carolina RAPiDs Foundations Core training course in Canvas Access Carolina RAPiDs on Canvas! Get Started in Canvas access course materials users will need to log in with their UNC Onyen and enroll in Carolina RAPiDs Foundations Core course on Canvas Use video link below for demonstration of how to navigate course Enrolling in Carolina RAPiDs Navigating RAPiDs Courses Existing RAPiDs Users Once enrolled existing RAPiDs users with UNC Onyen will be able to see where they left off in their RAPiDs training and continue to next course module Users who wish to go back to review completed modules may do so at any time New Users without UNC Onyen Users new to RAPiDs training and without UNC onyen may email OSPTraining@unc.edu to be set-up with non-Onyen login account Resources more about Canvas Learn more about Carolina RAPiDs training email OSPTraining@unc.edu with any questions or issues with enrollment |
RAMSeS Updates – 5.8Effective today, several updates have been released in RAMSeS with the key changes highlighted below. For additional information see the full 5.8 release notes. OCT emailed on proposals involving intellectual property Similar to COI and IACUC offices, the Office of Technology … Read more | 7/21/2023 | 2023 | Effective today several updates have been released in RAMSeS with key changes highlighted below For additional information see full 5.8 release notes OCT emailed on proposals involving intellectual property Similar to COI and IACUC offices Office of Technology Commercialization OTC at OTC@unc.edu will now be cc’d on Award Received and Intent to Fund emails whenever there is "Yes" response to any Intellectual Property screen questions in RAMSeS IPF NSF required training emails Effective 7/31/23 NSF expands requirement for completion of Responsible Conduct of Research RCR Training for faculty postdoc student and other senior personnel on funded projects Additionally faculty and other senior personnel will be required to complete Mentor/Mentorship Training inform proposal personnel of these NSF training requirements following NSF RCR email will be sent when RAMSeS IPF status is triggered to "Proposal Approved" and "Award Received" NSF RCR email will be sent when NSF is sponsor or prime sponsor and to proposal personnel in all roles except Administrative Assistant Administrative Contact Fellow Individual NIH Fellowship Independent Contractor and Independent Contractor Investigator questions related to specific proposals please contact your department’s OSP Sponsored Projects Specialist or School of Medicine Sponsored Programs Office Grants Analyst For all other general inquiries email SponsoredPrograms@unc.edu |
Study Subject Payments Webinar: Registration OpenThe Office of Sponsored Programs (OSP) will present training sessions on the updated Cash Advance process, and new Purchasing Card and Tango processes available for study subject payments. Presentation slides and recording of the webinar will be available on the … Read more | 7/11/2023 | 2023 | Overview Study subjects are individuals who agree to participate in research trial either clinical or non-clinical Study subject payments are incentives offered to study subjects in return for their participation in these projects Study subjects may be associated with both sponsored and non-sponsored projects Office of Sponsored Programs OSP Office of Vice Chancellor for Research OVCR and Finance & Operations Finance have partnered to bring campus several options for paying study participants Updates for Study Subject Payments Available July 11 2023 process and forms to request Cash Advances and P-Cards on sponsored projects process and form to request Tango cards single form for OSP reconciliations of cash advances P-cards and Tango requests Study Subject Payments webpage New Finance Tango Card Program webpage OVCR Gift Cards for Study Subjects temporary OVCR Gift Cards for Study Subject Incentives program has been extended until July 31 2023 Please use updated OVCR Request Form for all requests going forward New OSP Processes for All Types of Advance Requests Form Submission Departments complete and send applicable signed forms to OSP via email to SponsoredPrograms@unc.edu request is reviewed for completeness and allowability by assigned Sponsored Projects Specialist SPS approved SPS will return form to submitter within 3 days of receipt Card Requests Cash Advances account 559510 and Tango account 559550 department submits campus voucher within 10 business days of SPS approval and attaches applicable OSP approved request form to voucher Assigned OSP Pre-Audit Technician reviews Cash Advance or Tango request If voucher request is complete transaction will be approved and move forward to Finance for processing Voucher payments on cash advances are sent directly to recipient requesting advance and on Tango requests requested project will be funded in Tango system P-Card Requests Once OSP approved form has been received departments should work with their Infoporte Access Request Coordinator ARC to submit request via InfoPorte For new card requests remember to complete all applicable training and request proxies Cards will be issued by Finance Travel and Card Office Reconciliation Timeframes Cash Advances Domestic all advances for domestic use must be reconciled within 60 days of issuance of advance unless required sooner for reporting purposes Foreign all advances for foreign use must be reconciled within 90 days of issuance of advance unless required sooner for reporting purposes All payments distributed to study subjects within calendar month must be reconciled by 15th of following month in ConnectCarolina to appropriate study subject expense account code P-Cards Works reconciliation all purchases posting to Bank of America Works on or before 15th of month must be reconciled to project by 20th of that month using account 559540 Failure to do so will post expenses to department's suspense chartfield Project reconciliation once reconciled expense from Works has been posted to ConnectCarolina project reconciliation of expense must be reconciled by 15th of next month in ConnectCarolina to appropriate study subject expense account code Resources General OSP Study Subject Payments website OSP Advance Reconciliation Form OSP Forms & Tools OSP Operating Standards & Procedures Cash Advances Cash Advance Request Form OSP Operating Standard & Procedure 500.14 - Cash Advances Finance Cash Advance website P-Card Purchasing Card Request Form OSP Operating Standard & Procedure 500.23 - Purchasing Cards Coming Soon! Finance Purchasing Card website Tango Card Tango Request Form OSP Operating Standard & Procedure 500.17 - Tango - PrePaid Card Finance Tango Card Program website As reminder all OSP forms are smart forms that cannot be viewed or edited in web-browser Please download form to your computer's desktop or download folder and open document locally using Adobe Acrobat or Reader Upcoming Webinars Tango Card Onboarding July 12 - 10 00 - 11 00 am July 13 - 3 00 - 4 00 pm July 14 - 12 00 - 1 00 pm OSP Updates on Study Subject Payments July 18 - 1 00 - 2 00 pm August 1 - 1 00 - 2 00 pm Please contact OSPTraining@unc.edu with any questions about upcoming webinars Please contact SponsoredPrograms@unc.edu with all other questions |
2023 Symposium for Research Administrators UpdateNew Event Dates | September 27 – 28, 2023 Due to several important factors with timing of process updates and event space availability, the 2023 Symposium for Research Administrators is rescheduled. Please save the new dates and plan to … Read more | 6/30/2023 | 2023 | New Event Dates | September 27 - 28 2023 Due to several important factors with timing of process updates and event space availability 2023 Symposium for Research Administrators is rescheduled save new dates and plan to join us fall at Friday Center and virtually Registration will open in mid-August Keep up with us on Symposium Website for updates and information We look forward to seeing you fall Please e-mail OSPSymposium@unc.edu with any questions or suggestions |
Registration Open for Tango Onboard TrainingTango Overview The Tango Card program is one of several options the University offers to help researchers compensate study participants in a fiscally responsible and safe manner. This program was developed by cross-departmental collaboration between the Office of the Vice … Read more | 6/29/2023 | 2023 | Tango Overview Tango Card program is one of several options University offers to help researchers compensate study participants in fiscally responsible and safe manner program was developed by cross-departmental collaboration between Office of Vice Chancellor for Research OVCR Office of Sponsored Programs OSP and Division of Finance and Operations Finance Similar to previous prepaid program users will access web-based portal to manage study participant payments Tango's advantages are that it is available research funded by sponsored programs or non-sponsored funded projects both electronic and physical gift cards electronic cards are free while modest fees apply for physical gift cards Tango Release and Resources Beginning Tuesday July 11 campus users will be able to request access to Tango Tango website resources and reference materials will be available soon but get started by registering below for Tango onboard training Training Requirement Finance OSP and OVCR are jointly presenting several Tango Onboarding Training Webinars to help users navigate new prepaid card program training is required for access to use Tango and registration is also required to receive Zoom webinar details and link Webinar Sessions for Tango Training Please register for ONE session Session 1 July 11 from 11 00 - 12 00 p.m Session 2 July 12 from 10 00 - 11 00 a.m Session 3 July 13 from 3 00 - 4 00 p.m Session 4 July 14 from 12 00 - 1 00 p.m email OSPTraining@unc.edu with questions or issues with registration For specific questions on Tango Card Program please contact tango@unc.edu |
Space Survey for FY2023 Facilities & Administrative Rate StudyThe Office of Sponsored Programs (OSP) will soon begin collecting FY2023 financial and space usage data to prepare the University’s next Facilities & Administrative (F&A) Cost Rate Proposal. A space survey will be conducted as part of the proposal, and … Continued | 6/21/2023 | 2023 | Office of Sponsored Programs OSP will soon begin collecting FY2023 financial and space usage data to prepare University's next Facilities & Administrative F&A Cost Rate Proposal space survey will be conducted as part of proposal and we would appreciate your help with first step in process login to SPOTS and review space assignments for your department to ensure that system accurately reflects your department’s current space utilization important that all updates to space layout in SPOTS be completed as soon as possible but no later than 7/17/2023 as data will be pulled following end of fiscal year to begin preparing information to conduct space survey Additional communication will be sent soon outlining next steps in space survey process questions regarding space survey please email efacSupport@unc.edu For all other general inquiries email SponsoredPrograms@unc.edu |
Funding Source Change Deadlines for FY2023The fiscal year end for 2023 is approaching. In order to have all PAATs and other funding source changes approved by year-end Commitment Accounting Deadlines, we are requesting that all requests be submitted in the Office of Sponsored Programs (OSP) … Continued | 6/16/2023 | 2023 | fiscal year end for 2023 is approaching In order to have all PAATs and other funding source changes approved by year-end Commitment Accounting Deadlines we are requesting that all requests be submitted in Office of Sponsored Programs OSP worklist in accordance with deadlines listed below All PAATs Submitted in OSP Workflow by 6/20/2023 at 5 00 p.m Funding Source Changes Submitted in OSP Workflow by 6/26/2023 at 5 00 p.m questions regarding deadlines and requests contact ecrt_help@unc.edu For all other general inquiries email SponsoredPrograms@unc.edu |
Apply for Department P-Card for Study Subject Payments on Sponsored ProgramsPer 1252 – Policy on Small Order Purchase Via Purchasing Card, small order purchasing via purchasing card (P-Cards) can now be used in the procurement of gift cards for study subject incentives on sponsored projects. This new P-Card type will … Continued | 6/2/2023 | 2023 | 1252 - Policy on Small Order Purchase Via Purchasing Card small order purchasing via purchasing card P-Cards can now be used in procurement of gift cards for study subject incentives on sponsored projects new P-Card type will be used strictly for purchase of gift cards for payment of study subject/participant incentives on sponsored projects and must be approved by Office of Sponsored Programs OSP Initial Application Phase Apply by June 15 OSP and P-Card Office are holding initial application phase to process as many requests as possible for departments to receive approved cards by June 30 Beginning June 2 campus users may submit request for P-Card to be used to purchase study incentives via online submission form All requests must be submitted to OSP by June 15 in order for campus to receive cards by June 30 request process for departmental P-Card will be ongoing after June 15 and more details will follow once initial application phase has been completed Initial Application Process form Initial P-Card Approval Request for Use on Sponsored Programs Complete Finance P-Card Application and applicable training if you are new P-Card accountholder Complete and submit required forms to Online Initial P-Card Approval Request for Use on Sponsored Programs form OSP will review request for use on sponsored projects and send approved applications to P-Card Office for processing P-Card Office will review and request cards by June 30 Note These INITIAL requests do NOT need to be submitted Tips for Initial Request initial request form departments may request that multiple projects be approved for study subject incentives but all projects must have same Principal Investigator PI If you need to request P-Card limit for projects with different PIs please use separate form for each PI Departments may also request more than one P-Card per account holder if they prefer to manage certain projects on different cards That account holder will need to submit new Online Initial P-Card Approval Request for Use on Sponsored Programs form for each card being requested Pick-Up Person Departments may assign one person to pick up multiple cards by ensuring that Pick-Up individual is accurately identified in all online submission forms P-Card Office will reach out to Pick-Up person via email once cards are ready to be received Application Process after June 15 2023 More information on ongoing application process P-Card procurement guidance and reconciliation process will be forthcoming Below is highlight of how process differs from initial application phase Step 1 - Complete Required Forms Complete P-Card Approval Request for Use on Sponsored Programs form OSP P-Card Form and submit completed OSP P-Card Form to SponsoredPrograms@unc.edu If approved OSP will email approved form back to requester Complete Finance P-Card Application and P-Card Accountholder Training if applicable for new card holders Step 2 - Submit P-Card Application in InfoPorte Work with your department's Access Request Coordinator to submit following requested forms via Infoporte Campus Finance Systems Access Form Approved OSP P-Card Form P-Card Application Form Certificate of P-Card Accountholder Training if applicable questions regarding P-Cards please email UNC's P-Card Office at pcard@unc.edu and for all other general inquiries email SponsoredPrograms@unc.edu |
Prepaid Card Program Updates and RemindersAs a reminder, the closure of the Bank of America (BoA) prepaid card program is forthcoming on June 30, 2023. Below are reminders to prepare for the transition. Please also see the April 14 Finance memo for more information. Deadlines … Continued | 5/31/2023 | 2023 | reminder closure of Bank of America BoA prepaid card program is forthcoming on June 30 2023 Below are reminders to prepare for transition Please also see April 14 Finance memo for more information Wednesday May 31 Last day to issue remaining cards to study subjects in PAT Departments should shred any unloaded prepaid cards Friday June 30 Reconciliations must be fully completed and posted in ConnectCarolina Cards issued to study subjects are valid for three years from issuance OVCR Procurement of Gift Cards limited time Office of Sponsored Programs OSP and Office of Vice Chancellor for Research OVCR have process to purchase gift cards on behalf of departments Requests for gift cards for study subject incentives may be submitted here Coming Soon TANGO Prepaid Card Pilot pilot program has begun More information on campus launch will be communicated shortly Department P-card for Study Incentives on Sponsored Projects Applications will open soon for program and more details are forthcoming program is available only for studies funded as sponsored project new P-card type will conform to all same guidelines established in University P-Card Handbook with exception that it is only allowable to purchase gift cards for study incentives reconciling to sponsored project Those departments or study coordinators wanting to acquire P-card designated for purchasing gift cards for sponsored project study incentives should complete University P-Card Application Form and P-Card Accountholder Training If you are current P-card holder you do not need to retake training to apply for new card For initial application phase submission process will be managed solely by OSP and online request form will be available Friday June 2 Applications received between June 2 - 15 will be reviewed and processed with P-cards available to pick-up by June 30 Applications received after June 15 will be processed after July 5 Gift Card Procurement via Cash Advance Departments can obtain cash advances to purchase gift cards to provide to study subjects To ensure continuity of research activities please submit cash advance requests with enough time for processing considering fiscal year-end deadlines Advances funded on sponsored projects follow OSP Operating Standard and Procedure 500.14 and use forms located on OSP Forms and Tools webpage Departments do not immediately need to begin reconsent process through UNC Institutional Review Board IRB to allow study subjects to accept gift cards purchased using cash advances Reconsent should be planned during modifications or renewals of IRB protocols Reminder on Reconciling Prepaid Cards Funds must be reconciled per current prepaid card process FY23 deadline for department-approved journal entries for cash advance/prepaid card reconciliations is June 23 2023 Prepaid cards funded on sponsored projects must be reconciled using Form 307.2.4f Departments can run InfoPorte or ledger inquiry reports to determine their balances on general ledger accounts on 559520 Refer to Quick Reference Guide to Finance Reports or for additional assistance contact Cash_Management@unc.edu Get Help urgent or immediate needs to acquire gift cards for issuance to study subjects on approved IRB protocols please contact OCT@unc.edu questions or assistance regarding existing prepaid card program or PAT please contact prepaidcards@unc.edu broad questions or reporting needs on cash advances please contact Cash_Management@unc.edu specific questions on prepaid cards or cash advances funded on sponsored projects please contact SponsoredPrograms@unc.edu |
RAMSeS Updates – 5.7In order to enhance the award set-up and Financial Guarantee (LOG) process, the following changes to RAMSeS are effective May 19, 2023. New Proposal Status – “Intent to Fund” A new RAMSeS proposal status named “Intent to Fund” is available … Continued | 05/19/2023 | 2023 | Per Office of Sponsored Programs (OSP) Operating Standard 400.06, a Financial Guarantee or Letter of Guarantee (LOG) request must be submitted through the RAMSeS IPF in order to request pre-award spending Please refer to OSP - 400.06, Procedure 1 - Submitting a Financial Guarantee Request, and use the following guidelines to ensure accuracy in your submissions. In particular, selecting the correct LOG type is imperative for proper routing of the request in RAMTracker. Please note that incorrect submissions will be returned Types of Financial Guarantees New request to create a new Project ID for an anticipated new award or a new Project ID for a subsequent budget period with no automatic carryover Existing request to extend an active Project ID for 90 days after the active budget period end date Extension request to extend either a New or Existing LOG for an additional 90 days additional assistance, please contact your department’s OSP Sponsored Projects Specialist. For all other general inquiries, email SponsoredPrograms@unc.edu |
Reminders for Submitting Financial GuaranteesPer Office of Sponsored Programs (OSP) Operating Standard 400.06, a Financial Guarantee or Letter of Guarantee (LOG) request must be submitted through the RAMSeS IPF in order to request pre-award spending. Please refer to OSP – 400.06, Procedure 1 – … Continued | 05/16/2023 | 2023 | Per Office of Sponsored Programs (OSP) Operating Standard 400.06, a Financial Guarantee or Letter of Guarantee (LOG) request must be submitted through the RAMSeS IPF in order to request pre-award spending Please refer to OSP - 400.06, Procedure 1 - Submitting a Financial Guarantee Request, and use the following guidelines to ensure accuracy in your submissions. In particular, selecting the correct LOG type is imperative for proper routing of the request in RAMTracker. Please note that incorrect submissions will be returned Types of Financial Guarantees New request to create a new Project ID for an anticipated new award or a new Project ID for a subsequent budget period with no automatic carryover Existing request to extend an active Project ID for 90 days after the active budget period end date Extension request to extend either a New or Existing LOG for an additional 90 days additional assistance, please contact your department’s OSP Sponsored Projects Specialist. For all other general inquiries, email SponsoredPrograms@unc.edu |
OSP Modified Office Hours: May 15-19Due to construction occurring at the Administrative Office Building (AOB) the week of May 15, the Office of Sponsored Programs (OSP) will have modified office hours from Monday, May 15 – Friday, May 19. For OSP In-Office Service: May 15 … Continued | 05/12/2023 | 2023 | construction occurring at the Administrative Office Building (AOB) the week of May 15, the Office of Sponsored Programs (OSP) will have modified office hours from Monday OSP In-Office Service May 15 - May 19: 9:00 - 11:00 a.m. OVCR Gift Card Pickup appointment only. Walk-ins will not be accommodated during this time email OCT@unc.edu to arrange your scheduled pick-up time reminder, the OSP green mailbox on AOB's ground floor entrance is always available for dropping off mail and checks. If you are submitting a deposit, please include the OSP Deposit Memo with your check(s) general inquiries, email SponsoredPrograms@unc.edu |
Canvas Email NotificationsAs we work to finish the transition of our Carolina RAPiDS course to Canvas, users may receive an email notification from Canvas inviting them to join the course. Accepting this invitation will allow you to view the course in Canvas, … Continued | 05/11/2023 | 2023 | work to finish the transition of our Carolina RAPiDS course to Canvas, users may receive an email notification from Canvas inviting them to join the course Accepting this invitation will allow you to view the course in Canvas, but they are not currently available for users to complete. However, if you have already completed this course, you do not need to do anything further. Your completion will be credited to you in Canvas We will send out further communication when new RAPiDS modules are available in Canvas, and when the course re-launches to new participants Thank you for your understanding as we complete this transition additional questions related to Carolina RAPiDS, please email OSPCommunications@unc.edu |
2023 Fiscal Year-End RemindersFinance has released the 2023 Fiscal Year-End Closing Dates and Procedures. Below are Office of Sponsored Programs (OSP) deadline reminders to ensure financial transactions for sponsored projects are completed in a timely manner for fiscal year-end. As certain transactions require … Continued | 05/04/2023 | 2023 | Finance has released 2023 Fiscal Year-End Closing Dates and Procedures Below are Office of Sponsored Programs OSP deadline reminders to ensure financial transactions for sponsored projects are completed in timely manner for fiscal year-end As certain transactions require OSP prior approval please ensure your requests are submitted by or before noted deadlines below See OSP Operating Standard 500.04 for more details on Pre-Audit approvals Resources Month-End and Year-End Resources Month-End and Year-End Checklists Notable Deadlines Vouchers Departments must approve all outstanding vouchers and requisitions by 5 pm on May 26 Prepaid Cards Bank of America Prepaid Card Program will end on June 30 Wednesday May 31 is last day to issue remaining prepaid cards to study subjects in PAT After date departments should shred their inventory of unloaded prepaid cards Reconciliations must be fully completed and posted in ConnectCarolina by Friday June 30 Travel Concur expense reports and Web Travel reimbursements must be processed and approved by end of business on June 12 Journals requiring OSP approval must be submitted to OSP by end of business on June 16 Not applicable to Cash Advance reconciliation journals Cash Advances outstanding cash advances for projects ending in FY 2023 older than 60 days for domestic 90 days for foreign must be reconciled and approved at department level by end of business on June 23 See OSP Operating Standard 500.14 on reconciling cash advances Budget Override Requests requests for budget overrides must be submitted to OSP by noon on June 16 via ServiceNow Guidance on using ServiceNow is on OSP Forms and Tools webpage in section ServiceNow for OSP Help Please remember to note in your description "ROUTE TO OSP HELP" and include all applicable ConnectCarolina transaction IDs Deposits All OSP deposits submitted with OSP Deposit Memo must be received by OSP at noon on June 30 Upcoming ConnectCarolina Workflow Approval Change Effective July 3 2023 departmental workflow and approval requirements for financial transactions change so that all financial transactions will require departmental approval including Vouchers independent contractor requests budget journals and transfers fund source requests vendor catalog orders BuyCarolina purchase requisitions journal entries Self-Approval of these transactions will be disabled means transactions originated by departmental approver will require review by another departmental approver Please be prepared for change and submit your transactions to OSP Pre-Audit to account for additional processing time required in departmental workflow See Finance memo Changes to Financial Transaction Approvals for more information Get Help questions on pre-audit approvals email OSP Pre-Audit Technicians assigned to your department questions on OSP deposits email cash manager Dawn DiLello dawn_dilello@unc.edu questions on travel systems email travel_team@unc.edu questions on prepaid cards requests email prepaidcards@unc.edu questions on ConnectCarolina workflow change email controller@unc.edu For all other general inquiries email SponsoredPrograms@unc.edu |
OSP Town Hall Recording is Ready!Agenda: Thank you to all who attended the Town Hall presentation and apologies to those who were not able to join the live event due to Zoom capacity limits. We have ensured this will not occur in the future. The … Continued | 04/28/2023 | 2023 | Thank you to all who attended Town Hall presentation and apologies to those who were not able to join live event due to Zoom capacity limits We have ensured will not occur in future recording of event is now available on OSP training events webpage Click on Learn More to directly link to all past Town Hall information and to access recent presentation slides with added Chat Q&A Click on Recording below to begin viewing recorded event additional questions or assistance related to Town Hall and topics referenced please email OSPCommunications@unc.edu |
New Temporary Procurement Process of Gift Cards for Study Subject IncentivesBeginning 4/24/2023, the Office of the Vice Chancellor for Research (OVCR) and the Office of Sponsored Programs (OSP) will offer a process to procure gift cards for study subject incentives when the following apply: procurement via cash advance is not … Continued | 04/24/2023 | 2023 | Beginning 4/24/2023 Office of Vice Chancellor for Research OVCROffice of Sponsored Programs OSP will offer process to procure gift cards for study subject incentives when following apply procurement via cash advance is not expedient domestic vendor payment via Accounts Payable voucher for Outside Party Individual OPI is not viabledepartment/research team is not in possession of University P-Card approved for purpose formal process coming soon Time-Limited Process OVCR procurement of gift cards is available only through 6/30/2023 until research teams can apply other methods for purchasing study incentives as identified abovebroader campus program for University P-cards becomes available All requirements of OSP's cash advance request & reconciliation apply to OVCR gift card process Gift Card Request Process Request only amount of gift cards necessary through 6/30/2023 Downloadcomplete OVCR Request Form for Gift Cards for Study Incentives request form Complete Online OVCR Submission Form for Gift Cards for Study Incentives including attaching completed request form copy of online form submission will be emailed to applicable central offices processing request in addition to notifying requesterpick-up person identified in form Average processing time will be 5 business days from request submission to availability of gift cards for pick-up requesterpick-up person will be notified via email when gift cards are ready for receipt Questions or modifications to responses submitted in form request should be emailed Gift Card Pick-Up Details When Gift cards must be picked up within 5 business days once requester/pick-up person has been notified gift cards are ready Where 104 Airport Drive Suite 2200 Chapel Hill NC 27599 is OSP's physical office location at Administrative Office Building AOB Hours Monday through Friday between 9 00 - 11 00 A.M ID Required Authorized pick-up person must present valid state/government picture ID license ID card passport OR valid UNC OneCard with picture imprinted Other Pick-Up Requests Contact OCT@unc.edu with alternate request times and/or change in pick-up person after receiving notification that gift cards are ready at AOB Gift Card Reconciliation department receives gift cards requested OVCR will charge amount of gift cards purchased to account 559540 gift card advance on applicable sponsored project chartfield string Department must reconcile within 60 days from receipt of gift cardsmove gift card advance from account 559540 to appropriate expense account Reconciliation of these gift cards will use OSP Cash Advance Reconciliation formfollow OSP Operating Standard 500.14 Pro 1 - Reconciling Cash Advances for domestic advances gift cards are unused within 60 days departments must move advance to departmental chartfield string general inquiries on announcement contact SponsoredPrograms@unc.edu For questions or modifications to submission requests contact OCT@unc.edu |
OSP Town Hall AnnouncementThe Office of Sponsored Programs is pleased to host a Town Hall presentation to share several updates as well as current and upcoming initiatives. We welcome your participation! Thursday, April 27 | 1:00 – 2:00 pm For any questions … Continued | 04/20/2023 | 2023 | Office of Sponsored Programs is pleased to host Town Hall presentation to share several updates as well as current and upcoming initiatives We welcome your participation Thursday April 27 | 1 00 - 2 00 pm questions on announcement please email OSPCommunications@unc.edu Meeting link https //unc.zoom.us/j/91803990637 Updates on Payments to Study Subjects Data Management & Sharing Plans RAM Reports: New Features New Intent to Fund Option in RAMSeS New/Upcoming Fringe Benefit Rates F&A Proposal, Space Study, Single Audit Carolina RAPiDs Update Research Core Updates 2023 Symposium |
Connecting to ORIS Systems UpdateDue to ongoing server maintenance, users accessing ORIS systems must either be connected to the campus VPN or be using an on-campus device. Status updates may also be found on the UNC ITS webpage. Systems requiring VPN or On-Campus Network … Continued | 04/17/2023 | 2023 | Due to ongoing server maintenance users accessing ORIS systems must either be connected to campus VPN or be using on-campus device Status updates may also be found on UNC ITS webpage Systems requiring VPN or On-Campus Network Below is list of ORIS systems requiring VPN connection or direct access from on-campus network device ACAP AIR ALICE Backbone BLUE IRBIS RAMSeS including RAMTracker and Visual Compliance RASR Get Help user experiencing issues logging into above-mentioned ORIS applications may submit ServiceNow Help ticket and select "Report Issue" for further assistance general inquiries on announcement please email SponsoredPrograms@unc.edu |
Reminders for Processing Subrecipient InvoicesThe Office of Sponsored Programs (OSP) operating standard 500.11 Outgoing Subrecipent Agreements, requires that all invoices from subrecipients be reviewed and signed by the Principal Investigator for the applicable project. Additionally, invoices must be promptly submitted in ConnectCarolina as required … Continued | 04/17/2023 | 2023 | Office of Sponsored Programs OSP operating standard 500.11 Outgoing Subrecipent Agreements requires that all invoices from subrecipients be reviewed and signed by Principal Investigator for applicable project invoices must be promptly submitted in ConnectCarolina as required to comply with reporting requirements of agreement Invoices not submitted in timely manner may not be able to be charged to project For more information on submitting voucher see Making Payments Subagreement Webpage SIP Guidance questions related to specific awards please contact your department’s OSP Sponsored Projects Specialist or Contracting Officer For all other general inquiries on outgoing subagreements please contact OSPSubs@unc.edu |
Prepaid Card Program Updates and RemindersAs communicated in the March 13 Finance memo, the closure of the Bank of America (BoA) prepaid card program is forthcoming on June 30, 2023. Below are updates and reminders as you prepare for this transition. Please also see the … Continued | 04/14/2023 | 2023 | As communicated in March 13 Finance memo closure of Bank of America BoA prepaid card program is forthcoming on June 30 2023 Below are updates and reminders as you prepare for transition Please also see April 14 Finance memo for more information Coming Soon Gift Card Procurement via University Purchasing Cards Office of Sponsored Programs OSP and UNC Finance and Operations Finance are currently working on procedure that would allow for limited time purchase of gift cards on University Purchasing Cards P-Cards In coming week guidance will be provided to campus on how to apply for University P-card designated to purchase gift cards for study subject incentives Gift Card Procurement via Cash Advance Departments can obtain cash advances to purchase gift cards to provide to study subjects To ensure continuity of research activities please submit cash advance requests with enough time for processing considering fiscal year-end deadlines Advances funded on sponsored projects follow OSP Operating Standard and Procedure 500.14 and use forms located on OSP Forms and Tools webpage Departments do not immediately need to begin reconsent process through UNC Institutional Review Board IRB to allow study subjects to accept gift cards purchased using cash advances Reconsent should be planned during modifications or renewals of IRB protocols Deadlines for BoA Prepaid Card Closure Friday April 21 Last day to submit Prepaid Card requests to add funds to projects in PAT Departments should only request amounts that can be reconciled before end of fiscal year Wednesday May 31 Last day to issue remaining prepaid cards to study subjects in PAT Departments should shred their inventory of unloaded prepaid cards Friday June 30 Reconciliations must be fully completed and posted in ConnectCarolina Prepaid cards issued to study subjects continue to be valid for three years from date of issuance Reminder on Reconciling Prepaid Cards Funds must be reconciled per current prepaid card process FY23 deadline for department-approved journal entries for cash advance/prepaid card reconciliations is June 23 2023 Prepaid cards funded on sponsored projects must be reconciled using Form 307.2.4f Departments can run InfoPorte or ledger inquiry reports to determine their balances on general ledger accounts on 559520 Refer to Quick Reference Guide to Finance Reports or for additional assistance contact Cash_Management@unc.edu urgent or immediate needs to acquire gift cards for issuance to study subjects on approved IRB protocols please contact OCT@unc.edu questions or assistance regarding existing prepaid card program or PAT please contact prepaidcards@unc.edu broad questions or reporting needs on cash advances please contact Cash_Management@unc.edu specific questions on prepaid cards or cash advances funded on sponsored projects please contact SponsoredPrograms@unc.edu |
eRA Commons Updates for LRPS and xTrainNew Verification Portal for LRP Research Supervisors Beginning in February 2023, the National Institutes of Health (NIH) Division of Loan Repayment introduced a new portal for research supervisors to complete the quarterly Research and Service Verification process. A research supervisor … Continued | 4/4/2023 | 2023 | Verification Portal for LRP Research Supervisors Beginning in February 2023 National Institutes of Health NIH Division of Loan Repayment introduced new portal for research supervisors to complete quarterly Research and Service Verification process research supervisor must verify that Loan Repayment Program LRP awardee is conducting research as described in awardee’s research plan at required level of effort At end of each quarter research supervisor will receive email from program with instructions to log in to "LRP Verification" portal in eRA Commons to complete certification process LRPS Role Required for Research Supervisors order to access LRP Verification portal research supervisors must be assigned roles of PI/PD and LRPS LRP supervisor in their eRA Commons account Contacts at UNC to Add LRPS Role Any UNC-affiliated individual may request eRA Commons account and needed roles from Office of Sponsored Programs OSP via email to SponsoredPrograms@unc.edu departmental user with eRA Commons role of AA Account Administrator may also assign LRPS role to LRP supervisors Redesigned xTrain Module Effective March 30 NIH released newly redesigned xTrain module in eRA Commons new xTrain has revamped screens and streamlined processes that are designed to be more user-friendly and task-oriented In addition xTrain incorporates new visual appearance recently adopted by other eRA modules Updated xTrain Features particular grant type? series of toggle filters let users quickly narrow their search for specific grants - Training T grants Research R grants Career K grants and Fellowships F Need help from Service Desk? Users can create Service Desk ticket from within module by clicking three-dot ellipsis menu in xTrain data is prefilled from current user’s account Looking to narrow your search? New table tools throughout help users improve productivity Looking for T32? Type it in Filter Table field search results are immediately filtered showing only those records with matching text Want to print or download data? Users can also download or print records and choose how many records they would like to appear on each page of results more information on each of these features view eRA memo As reminder to access xTrain module users must have BO Business Offiica role assigned to their eRA Commons account Resources eRA Commons Help Overview Video Tutorial xTrain online help questions and all other general inquiries contact SponsoredPrograms@unc.edu |
RAM Reports Enhancement: Updated DownloadsRAM Reports Overview Research Administration Management (RAM) Reports are a partnership with the Office of Sponsored Programs (OSP) and Information Technology Services (ITS) to provide an improved tool to manage sponsored project financials. RAM Reports deliver financial information via an … Continued | 3/30/2023 | 2023 | RAM Reports Overview Research Administration Management RAM Reports are partnership with Office of Sponsored Programs OSP and Information Technology Services ITS to provide improved tool to manage sponsored project financials RAM Reports deliver financial information via enhanced reporting tool and offer robust experience managing sponsored project financials Data in RAM Reports is pulled from ConnectCarolina and RAMSeS and lags one day behind what you see in those systems Please refer to OSP's website for more details on RAM Reports as well as updated RAM Reports Guidance Key Enhancement Updated Data & Formatting of Downloads CSV downloads will now include header information when available See example below of Award Summary download questions on RAM Reports please refer to Get Help of RAM Reports webpage and for all general inquiries contact SponsoredPrograms@unc.edu |
2023 UNC Symposium for Research AdministratorsMark your calendars for the 2023 UNC Symposium for Research Administrators! Save the Date | August 24 – 25, 2023 Symposiums are one of the most highly anticipated forums for our community of research administrators to network and … Continued | 3/14/2023 | 2023 | Mark your calendars for 2023 UNC Symposium for Research Administrators Save Date | August 24 - 25 2023 Symposiums are one of most highly anticipated forums for our community of research administrators to network and share knowledge Each year brings new learning opportunities and we look forward to organizing another informative Symposium year we are organizing hybrid event with both in-person and virtual sessions Details concerning location topics and schedules will be provided soon Call for Abstracts Interested in being presenter at Symposium? We are seeking subject matter experts in research administration and dynamic presenters to help make year's Symposium best one yet! Please submit your abstracts at link below Submissions Due - April 10 2023 visit Symposium website for updates and to learn more about past events questions or suggestions please email OSPSymposium@unc.edu |
Closure of Bank of America Prepaid Card ProgramBank of America (BoA) has notified the University that the prepaid card program and the prepaid administration tool (PAT) serviced by BoA will terminate effective June 30, 2023. UNC Finance and Operations and the Office of Sponsored Programs (OSP) are … Continued | 3/13/2023 | 2023 | Bank of America BoA has notified University that prepaid card program and prepaid administration tool PAT serviced by BoA will terminate effective June 30 2023 UNC Finance and Operations and Office of Sponsored Programs OSP are evaluating new platforms to continue prepaid card program Once new platform has been determined prepaid card program website will be updated with instructions on how to utilize new program and platform Guidance regarding closure of BoA prepaid card program was announced in Finance memo Below are specifics pertaining to sponsored programs Requesting Cash Advances in Interim Departments can obtain cash advances to purchase gift cards to provide to study subjects To ensure continuity of research activities please submit cash advance requests with adequate time for processing and taking into consideration fiscal year-end deadlines Advances funded on sponsored projects follow OSP Operating Standard and Procedure 500.14 and use forms located on OSP Forms and Tools webpage Departments do not immediately need to begin reconsent process through UNC Institutional Review Board IRB to allow study subjects to accept gift cards purchased using cash advances Reconsent should be planned during modifications or renewals of IRB protocols Timeline for Closure of BoA Prepaid Card Program Effective immediately Accounting Services will not add any new locations in PAT Only existing departments or projects in PAT can continue to use prepaid card program Last day to submit Prepaid Card requests to add funds to projects in PAT Departments should only request amounts that can be reconciled before end of fiscal year Last day to issue remaining prepaid cards to study subjects in PAT Departments should shred their inventory of unloaded prepaid cards Reconciliations must be fully completed and posted in ConnectCarolina Prepaid cards issued to study subjects continue to be valid for three years from date of issuance Reconciling Prepaid Cards Funds must be reconciled per current prepaid card process Prepaid cards funded on sponsored projects must be reconciled using Form 307.2.4f Importantly all prepaid card loads must be reconciled to appropriate expense ledger account by end of fiscal year June 30 2023 Departments can run InfoPorte or ledger inquiry reports to determine their balances on general ledger accounts on 559520 Refer to Quick Reference Guide to Finance Reports or for additional assistance contact Cash_Management@unc.edu questions regarding existing prepaid card program or PAT please contact prepaidcards@unc.edu For broad questions on cash advances please contact Cash_Management@unc.edu For specific questions on prepaid cards or cash advances funded on sponsored projects please contact SponsoredPrograms@unc.edu |
Research Service Center Rate IncreasesThe University administers Research Service Centers (RSC/Core Facilities) according to Federal costing standards, as well as State and University policies. RSCs recover operating costs by applying a break-even costing concept to develop rates charged to RSC customers. Break-even costing is … Continued | 3/10/2023 | 2023 | University administers Research Service Centers RSC/Core Facilities according to Federal costing standards as well as State and University policies RSCs recover operating costs by applying break-even costing concept to develop rates charged to RSC customers Break-even costing is intended to result in zero loss over long term as any excess deficits are eliminated by adjusting future rates Federal regulations allow for increases in rates to align with increases in actual costs incurred by RSCs Anticipating and Budgeting for Rate Increases Across University RSCs are widely utilized by sponsored programs Due to increasing RSC costs and rates Office of Sponsored Programs OSP recommends anticipating increases in costs of services provided by RSCs and impact of those increased costs on sponsored program budgets RSC expenses charged to sponsored programs are calculated based on RSC’s approved rate structure not on amounts awarded for individual grants contracts or awards many RSCs across campus increasing costs for both salary and non-salary expenses have necessitated or will likely necessitate increased rates As RSCs review their rates during time increased costs of operations may require RSCs to adjust rates to avoid sustaining significant deficits Rate Review Resources for RSCs Rates are reviewed by OSP and adjusted minimum of every two years RSC can work with OSP to review and adjust rates more frequently in order to account for changing costs usage and other factors that may impact RSC’s ability to operate at break-even For more information see OSP Operating Standard 900.1 Research Core Development Webpage Resources for Operating Plan and Rate Development RSC Frequently Asked Questions questions about RSCs and rate reviews please contact either RSCSupport@unc.edu or RCD@unc.edu For other broad questions contact SponsoredPrograms@unc.edu |
Update on Cash Advance Forms for OSPUNC Finance and Operations recently updated forms used to request cash advances and these forms do not apply to sponsored projects. As a result, the Office of Sponsored Programs (OSP) will be utilizing the previous version of the advance request … Continued | 3/2/2023 | 2023 | UNC Finance and Operations recently updated forms used to request cash advances and these forms do not apply to sponsored projects As result Office of Sponsored Programs OSP will be utilizing previous version of advance request forms while we develop new OSP forms designated for cash advance requests and reconciliations on sponsored projects OSP Cash Advance Forms to Use All forms used for cash advances on sponsored projects are only available from OSP Forms and Tools webpage or links in OSP procedure and guidance for requesting and reconciling cash advances Application for Advancement of Funds Used to request cash advance on sponsored project application differs from UNC Finance form used for all other cash advances Cash Advance Agreement Used to concur with responsibilities of requesting and accepting cash advance on sponsored project agreement differs from UNC Finance form used for all other cash advances Request for Advance Purchase of Gift Cards Used to request cash advance on sponsored project that is specifically for purchase of gift cards form is required in addition to application and agreement forms listed above Cash Advance Settlement Cover Sheet Used as cover sheet to include with cash advance reconciliation documents Reconciliation of Cash Advance for Study Subjects Used to request reconciliation of cash advance on sponsored project Reconciliation Reminder Timely reconciliation of cash advances is necessary to comply with University policies and procedures and to ensure all financial actions can be completed with sponsor Domestic Advance - reconciled 60 days after receipt Foreign Advance - reconciled 90 days after receipt of advance Resources OSP Cash Advance Guidance 500.14 - Cash Advances Operating Standard 500.14 Procedure 1 - Cash Advance Requests & Reconciliations questions on announcement please contact SponsoredPrograms@unc.edu |
Form Update for Research Service Centers (RSC)In response to campus feedback for streamlining processes, the Office of Sponsored Programs (OSP) has made the Research Service Center (RSC) Operating Plan form into a smart/fillable PDF form. Effective immediately, the new fillable PDF form should be used in … Continued | 2/23/2023 | 2023 | In response to campus feedback Office of Sponsored Programs OSP has made Research Service Center RSC Operating Plan into fillable form new fillable form will be located on Research Core Development webpage as well as OSP Forms and Tools webpage RSC Operating Plan Request Form Departments are now able to request Operating Plan for Research Service Center via fillable PDF form form can be signed electronically or printed for wet signature Completed forms should be sent to RSCSupport@unc.edu for review all OSP fillable forms clicking link will automatically download form to your computer’s designated download folder Open form from that download folder using Adobe Acrobat or Adobe Acrobat Reader to complete it specific questions on RSC Operating Plans please email Costs Analysis and Compliance team RSCSupport@unc.edu and Research Core Development team RCD@unc.edu For all other general inquiries contact SponsoredPrograms@unc.edu |
OSP Issuing Multi-Year SubagreementsOutgoing Subagreement Process Change Effective immediately, the Office of Sponsored Programs (OSP) is implementing an outgoing subagreement process change aimed to reduce the administrative burden for Departments, subrecipients, and OSP alike. Effective immediately, outgoing subagreements can now be issued to … Continued | 2/10/2023 | 2023 | Outgoing Subagreement Process Change Effective immediately Office of Sponsored Programs OSP is implementing outgoing subagreement process change aimed to reduce administrative burden for Departments subrecipients and OSP alike Effective immediately outgoing subagreements can now be issued to align with terms and conditions of prime sponsor agreement awarded to UNC Namely process change allows OSP to issue outgoing subagreements with multiple-year budget periods when supported by prime sponsor agreement Remaining consistent any restrictions in UNC’s prime agreement will continue to flow down to subrecipient Subagreement Webpage SIP Guidance FAQ Which subagreements are eligible for multiple years Subagreements can be issued for multiple years when UNC’s prime agreement is also issued with multi-year budget periods key distinction is when prime sponsor issues UNC annual notices of award to fund each budget period subagreements in that situation would not be eligible and will continue to be issued annually Foreign subagreements are also not eligible and will continue to be issued annually subagreements have to be issued with same budget period as UNC’s prime agreement No Departments have option to elect subrecipients they want to receive same budget period as UNC In Subagreement Initiation Portal SIP request Departments will now be asked to answer new questions listed below to document whether they want to issue single year subagreements or match UNC's multi-year budget period Consistent with current process of issuing outgoing subagreements OSP Contracting Officer must still review and approve all requests SIP Portal Questions Initiate Subagreement Form prime agreement issued for more than one year wish to issue subagreement for same budget period as UNC Amend Subagreement Form UNC's prime agreement issued for more than one year wish to issue amendment up to length of UNC’s budget period questions related to specific awards please contact your department’s OSP Sponsored Projects Specialist or Contracting Officer For all other general inquiries please contact OSPSubs@unc.edu |
New NIH Resource and UNC Reminders for CloseoutNew NIH Inbox for FFR and Financial Closeouts The National Institutes of Health (NIH) announced in Notice NOT-OD-23-035, the implementation of a new inbox for inquiries related to the submission and processing of Federal Financial Reports (FFRs) and financial closeouts. … Continued | 2/9/2023 | 2023 | New NIH Inbox for FFR and Financial Closeouts National Institutes of Health NIH announced in Notice NOT-OD-23-035 implementation of new inbox for inquiries related to submission and processing of Federal Financial Reports FFRs and financial closeouts Effective immediately FFR and financial closeout inquiries can be sent to OPERAFFRInquiries@od.nih.gov to be addressed by Office of Policy for Extramural Research Administration OPERA FFR Reconciliation and Financial Closeout Support Center Reminder of UNC Resources for Closeout Activities FFRs contact OSPBilling@unc.edu with requests for federal/final financial reports Final Research Performance Progress Reports FRPPR FRPPR does not require submission of RAMSeS IPF Once completed route FRPPR in eRA Commons to Office of Sponsored Programs OSP Sponsored Projects Specialist assigned to your department OR your School of Medicine Sponsored Programs Office SPO Grants Analyst Resources on RPPRs OSP RPPR Guidance SPO FPPR Guidance NIH RPPR Guidance all other general NIH FRPPR questions contact SponsoredPrograms@unc.edu Other Closeout Reports Final Invention Statements Requests for final invention statements or patent reports common federal forms HHS 568 or DD Form 882 should be sent to OSPReporting@unc.edu Please note that submission of NIH final invention statements in eRA Commons can only be completed by OSP or Office of Technology Commercialization OTC questions on invention reporting in iEdison please contact OTC@unc.edu As reminder iEdison reporting can only be completed if intellectual property invention or patent has been disclosed in BLUE for OTC to review and report Reports property reports that require institutional certification and or submission such as federal SF-428 can be sent to OSPBilling@unc.edu questions on announcement please contact SponsoredPrograms@unc.edu |
National Science Foundation UpdatesRevised Proposal and Award Policies and Procedures The National Science Foundation (NSF) Proposal & Award Policies & Procedures Guide (PAPPG) is the source for information about NSF’s proposal and award process. Each version of the PAPPG applies to all applications … Continued | 2/2/2023 | 2023 | Revised Proposal and Award Policies and Procedures National Science Foundation NSF Proposal & Award Policies & Procedures Guide PAPPG is source for information about NSF's proposal and award process Each version of PAPPG applies to all applications submitted while that version is effective PAPPG version NSF 23-1 PAPPG 23-1 is applicable for proposals due or submitted on or after January 30 2023 Resources Summary of Changes to PAPPG 23-1 Fall 2022 PAPPG 23-1 Revisions presentation Changes in Systems for Proposal Prep & Submission made number of system updates in Research.gov FastLane and Grants.gov for consistency with implementation of PAPPG 23-1 for proposals due or submitted on or after January 30 2023 Research.gov Requirement funding requests must be submitted in Research.gov regardless of system Research.gov FastLane or Grants.gov used for proposal submission addition Grants.gov remains submission option for majority of other NSF proposals New FastLane proposal preparation and submission functionality has been decommissioned Limited FastLane proposal capabilities such as proposal file updates and budget revisions will remain available for FastLane-submitted proposals until September 29 2023 includes proposals submitted to NSF via Grants.gov on or before November 18 2022 Refer to FastLane Decommissioning page for additional information About Proposal Preparation and Submission About Supplemental Funding Request Preparation and Submission Research.gov Proposal Preparation Demo Site Research.gov Supplemental Funding Request Demo Site Fall 2022 Proposal Submission Modernization Update recording including demo of Research.gov proposal preparation features Changes in Other Support and Biographical Sketch recently updated Current and Pending Other Support and Biographical Sketch areas of its proposal process and these formats will be available through October 22 2023 After date new SciENcv format will replace current application process Key changes are summarized below for each requirement Current and Pending Other Support Corrected Status of Support radio button Corrected fonts and margins for compliance with NSF policy Included revision date rev 01/19/2023 at bottom of each Biographical Sketch Corrected margins for compliance with NSF policy Included revision date rev 01/19/2023 at bottom of each page biographical sketch webpage current and pending other support webpage NIH hosted webinar to discuss revised formats and demonstrate SciENcv webinar recording will be available at https //nsfpolicyoutreach.com/ Plan for Safe and Inclusive Working Environments for Off-Campus or Off-Site Research PAPPG 23-1 new requirement exists whereby for each proposal submitted on or after January 30 2023 Authorized Organization Representative AOR must certify that organization has plan in place that describes how following types of behavior will be addressed Abuse of any person including but not limited to harassment stalking bullying or hazing of any kind whether behavior is carried out verbally physically electronically or in written form or Conduct that is unwelcome offensive indecent obscene or disorderly NSF Plan for Safe and Inclusive Working Environments for Off-Campus or Off-Site Research is available on Office of Sponsored Programs Forms and Tools webpage in Proposal Related section Resources UNC-CH NSF Plan for Safe and Inclusive Working Environments for Off-Campus or Off-Site Research EOC General Brochure Employee Disability Accommodations Brochure Quick Reference Guide for Incidents of Sexual and Gender-Based Discrimination Sexual Harassment Sexual Assault or Sexual Violence Interpersonal Relationship Violence and Stalking Comprehensive Resource Guide for Incidents of Sexual and Gender-Based Discrimination Sexual Harassment Sexual Assault or Sexual Violence Interpersonal Relationship Violence and Stalking RCR Training to Meet NSF Requirements Responsible Conduct of Research RCR is broadly defined as application of best practices in proposing performing or reviewing research or in reporting research results regardless of scientific or scholarly discipline NSF requirement for RCR emerged from implemented Section 7009 of America Creating Opportunities to Meaningfully Promote Excellence in Technology Education and Science COMPETES Act 42 U.S.C 1862o-1 PAPPG 23-1 RCR requirement was amended to include faculty and other senior personnel who will be supported by NSF to conduct research means that NSF expects institutions to be able to verify that students undergraduates and graduates postdoctoral researchers faculty and other senior personnel who receive NSF funds support from salary and/or stipends to conduct research on NSF grants will obtain RCR training Resources UNC Listing of RCR Courses at UNC-CH and other training opportunities other general inquiries please contact SponsoredPrograms@unc.edu |
UNC Symposium for Research Administrators UpdatePlanning has begun for the 11th annual Symposium! Each year, the symposium serves as a forum to provide the campus research community with the most current information on policies, regulations, and best practices for sponsored program administration at the University. … Continued | 2/1/2023 | 2023 | Planning has begun for 11th annual Symposium year symposium serves as forum to provide campus research community with most current information on policies regulations and best practices for sponsored program administration at University year we intend to offer hybrid event with both in-person and virtual sessions in-person sessions will be held at UNC Friday Conference Center and virtual sessions will be available via Zoom Complete 2023 Symposium Pre-Event Survey assist us with planning engaging experience we invite everyone to take pre-event survey Your feedback will help us gauge interest in topics format and attendance Complete survey by February 15 2023 Learn more about past events at symposium.web.unc.edu and questions or suggestions for year's event may be emailed to OSPSymposium@unc.edu |
NIH FORMS-H Implementation – Coming SoonPer National Institutes of Health (NIH), applicants applying to NIH funding opportunities with due dates on or after January 25, 2023 must use application forms and instructions for “FORMS-H.” The primary change to the updated application forms is the addition … Continued | 1/20/2023 | 2023 | Per National Institutes of Health NIH applicants applying to NIH funding opportunities with due dates on or after January 25 2023 must use application forms and instructions for “FORMS-H." primary change to updated application forms is addition of “Other Plan s ” attachment on PHS 398 Research Plan and PHS 398 Career Development Supplemental forms as part of implementation of 2023 NIH Data Management and Sharing Policy DMS policy Applicants must attach required DMS Plan in new field in FORMS-H application Failure to adhere to these changes may result in your application being delayed or rejected Key Reminders for NIH FORMS-H Helpful guidelines for submitting new NIH application package Ensure you are using forms with Competition ID that includes "FORMS-H" for applications due on or after January 25 2023 Determine if your proposed research is subject to new DMS policy Identify appropriate methods/approaches and repositories for managing and sharing scientific data Develop your plan for managing and sharing scientific data Submit plan within funding application or proposal Estimate and request funds for data management and sharing activities if not already covered by institution or other sources Check all applicable application files in eRA Commons post submission NIH Notice NOT-OD-22-195 How to Apply – Application Guide Annotated Forms Sets Do I Have Right Forms for My Application Applying Electronically FAQs High-Level Grant Application Form Change Summary FORMS-H Handy Checklist Data Sharing NIH Notice NOT-OD-22-189 NIH Data Sharing Website Genomic Data Sharing Policy Management and Sharing Policy Writing Data Management & Sharing Plan Scientific Data Sharing FAQ Sample DMS Plans To Get You Started DMS Plan Tip Leave Hypertext at Home Resources FORMS-H - Significant Changes NIH Activity Codes due on January 25th – FORMS-H Sharing Data Management and Sharing Website FAQs Guidance on Data Management and Sharing Plans UNC Memo Announcing Data Management and Sharing Updates questions related to specific proposals contact your department’s OSP Sponsored Projects Specialist or School of Medicine Sponsored Programs Office Grants Analyst other general inquiries please contact SponsoredPrograms@unc.edu |
NIH Fiscal Year 2023 Salary CapSalary Cap for Grants, Cooperative Agreements, & Contracts In National Institutes of Health notice NOT-HS-23-056, updated guidance has been provided regarding the salary cap limitations imposed for Fiscal Year 2023. The Office of Sponsored Programs (OSP) Information Sheet has been … Continued | 1/17/2023 | 2023 | Salary Cap for Grants Cooperative Agreements & Contracts National Institutes of Health notice NOT-HS-23-056 updated guidance has been provided regarding salary cap limitations imposed for Fiscal Year 2023 Office of Sponsored Programs OSP Information Sheet has been updated to reflect new salary limitations Effective January 1 2023 Executive Level II salary is $212,100 contact your department’s OSP Sponsored Projects Specialist or Sponsored Programs Office at grants@unc.edu for support budgeting and applying salary caps questions on announcement please contact SponsoredPrograms@unc.edu |
Reminder: Update to NIH Data Sharing PolicyThe National Institutes of Health (NIH) under NOT-OD-21-013 is implementing updated requirements for Data Management and Sharing (DMS Policy) to promote sharing of scientific data generated from NIH-funded or conducted research. This update takes effect for submissions with due dates … Continued | 1/9/2023 | 2023 | National Institutes of Health NIH under NOT-OD-21-013 is implementing updated requirements for Data Management and Sharing DMS Policy to promote sharing of scientific data generated from NIH-funded or conducted research update takes effect for submissions with due dates on or after January 25 2023 Overview of Key Changes Updated NIH Grant Submission Requirements Applications for all new and competing proposals/renewals with receipt dates on or after January 25 2023 must include plan and budget for data management and sharing Individual investigators will be held responsible for implementing DMS plans as term and condition of award program staff will review and approve DMS plan and may request changes prior to award grant application peer reviewers will not review DMS plan itself but will consider any budget items related to DMS activities Post-Award Requirements Investigators will be responsible for data management and sharing as term and condition of award Progress reports submitted to NIH must include updates on data management and sharing activities Should approved DMS plan require any modifications over course of award period investigators will be expected to work with program officer to review and approve those changes Failure to execute approved DMS plan may affect continuation of current project and/or future NIH funding Resources Data Management and Sharing Policy Website 2023 Data Management and Sharing Policy FAQs NOT-OD-21-013 Final NIH Policy for Data Management and Sharing NOT-OD-22-189 Implementation of NIH Data Management and Sharing Policy NOT-OD-22-214 Supplemental Management and Sharing of American Indian/Alaska Native Participant Data NOT-OD-22-198 Implementation Changes for Genomic Data Sharing Plans NIH Training for updated Data Sharing and Management Policy Data Management and Sharing Website FAQs Guidance on Data Management and Sharing Plans UNC Memo Announcing Data Management and Sharing Updates Contact OSPCommunications@unc.edu with any questions on communication |
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Change in F&A Recovery on Cloud Computing CostsAs a reminder, effective January 1, 2023, Facilities & Administrative costs (F&A) will no longer be collected on expenses for cloud computing on the following account codes: 527261 – Managed Cloud Software Microsoft, Adobe, Tableau, etc. 527262 – Managed Cloud Infrastructure Azure, Amazon, … Continued | 12/20/2022 | 2022 | reminder effective January 1 2023 Facilities & Administrative costs F&A will no longer be collected on expenses for cloud computing on following account codes 527261 - Managed Cloud Software Microsoft Adobe Tableau etc 527262 - Managed Cloud Infrastructure Azure Amazon Google etc change is in response to several sponsors limiting or restricting F&A recovery on cloud computing expenditures as well as institutions that are now waiving F&A on cloud computing/cloud services For questions on F&A recovery or announcement please contact Brian Bertlshofer bertlsbj@email.unc.edu For questions on budgeting for specific proposals or sponsored projects please contact your Office of Sponsored Programs Sponsored Projects Specialist |
RAM Reports Update & PI Dashboard ReminderRAM Reports and New Updates Just Released Research Administration Management (RAM) Reports were developed through a partnership with the Office of Sponsored Programs (OSP) and Information Technology Services (ITS) to provide an improved tool to manage sponsored project financials. RAM … Continued | 12/15/2022 | 2022 | RAM Reports and New Updates Just Released Research Administration Management RAM Reports were developed through partnership with Office of Sponsored Programs OSP and Information Technology Services ITS to provide improved tool to manage sponsored project financials RAM Reports provides both campus and central offices with same view of financial data to improve transparency and streamline processes with sponsored projects financial monitoring and reporting Any user with active Onyen who annually accepts Terms of use for University Administrative Systems Policy can access RAM Reports Included below are highlights of key features and benefits to using RAM Reports along with newly released update in Personnel Monthly views Benefits of Using RAM Reports Improved Search and Ease of Navigation Several search methods available to find sponsored project information including by RAMSeS award # PS Project ID Department ID and PI Users can also navigate easily throughout RAM Reports by clicking on blue hyperlinks Several Types of Expense Projection and Transaction Details Detailed financial expenditures and projections available across all categories with hyperlinks to transactions details of ConnectCarolina and RAMSeS data Enhancement in Personnel Monthly Effective December 16 Robust Personnel Details Available Several personnel reporting options including projected salaries and access to expenditures for all individuals down to specific transaction Personnel Monthly tab new update now reports current month in two columns with actuals paid in grey and projections in white Features in "My Resources" Users have access to personalized reporting feature called "My Resources" that displays project information based on their pre-mapped roles for RAMSeS Personnel Totals overview of all project personnel along with their paid and projected salaries and total percentage of their salary paid from specific awards My Personnel Monthly tab provides month-by-month breakdown of salary paid to each individual and projected payments dropdown menu allows you to see totals for Salary Fringe Salary Cost Share and Fringe Cost Share Reminder on PI Dashboard Decommission In effort to streamline sources of financial data for sponsored projects effective January 10 2023 PI Dashboard in Infoporte will be decommissioned PI Dashboard was conceived as reporting tool to assist campus administrators and faculty investigators with high-level review of financial and personnel funding data on sponsored projects RAM Reports provides access to same sponsored projects data found in PI Dashboard with improved reporting and functionality Make your transition to RAM Reports Now RAM Reports Resources and Feedback Request information on RAM Reports visit RAM Reports webpage and reference updated guidance document Importantly OSP and ITS continuously strive to provide enhanced functionality in RAM Reports and welcome feedback Click button below to provide feedback & suggestions for future updates sponsored projects please contact SponsoredPrograms@unc.edu RAM Reports please refer to Get Help of RAM Reports webpage questions on PI Dashboard prior to decommission please submit ServiceNow request questions on announcement please contact OSPCommunications@unc.edu |
Reminder on OSP Deposit ProcessEffective today, December 12, 2022 the University Cashier implemented new guidance on deposits to improve internal controls over cash deposits. For complete details on this new process, see the updated Creating a Deposit QRC, available on the ConnectCarolina User Information … Continued | 12/12/2022 | 2022 | Effective today December 12 2022 University Cashier implemented new guidance on deposits to improve internal controls over cash deposits For complete details on new process see updated Creating Deposit QRC available on ConnectCarolina User Information Deposits resources page As reminder University Cashier's updated cash deposit process is separate from Office of Sponsored Programs OSP deposit process OSP Deposit Memo Cash deposits are not accepted in OSP and all checks to be deposited and applied to sponsored project must be submitted with OSP Deposit Memo What type of deposits should route to OSP Payments for sponsored projects i.e. initial sponsor payments or invoice payments Clinical Trial payments Cash Advance reconciliations check and memo ONLY documentation not required Refunds payment i.e. credit vouchers or subcontracts How do you submit deposits to OSP sent through campus mail to CB# 1350 OSP's green mailbox at Administrative Office Building AOB dropped off to OSP's office suite 2200 at AOB during office hours M-F from 9-5 specific deposit questions please email cash manager Dawn DiLello dawn_dilello@unc.edu and all general inquiries email SponsoredPrograms@unc.edu |
New Account Added to Budget & Prior Approval FormsA new budget (and expense) account code 558450 – F&A Exempt Educational Award Non-Enroll, Non-Student Payments has been added to the Office of Sponsored Program’s budget revision and prior approval request forms. For both forms, please begin using the version … Continued | 12/6/2022 | 2022 | ffective January 1 2023 University will increase minimum stipend for graduate students change comes in effort to support continued excellence of University's graduate programs and valuable contributions of its graduate students See Graduate school funding page to learn minimum stipend required to qualify for tuition remission and in-state tuition awards will be increased $16,000/9-month service period for master’s students $20,000/9-month service period for doctoral students minimum stipends will apply to students who are serving as research assistants teaching assistants or fellows/trainees GradStar will be updated to reflect these new minimums in Fall 2023 HR managers should adjust spring stipends for students who do not meet new minimum requirement in ConnectCarolina HR/Payroll technical questions submit ticket here For all other questions please contact SponsoredPrograms@unc.edu |
New Account Added to Budget & Prior Approval FormsA new budget (and expense) account code 558450 – F&A Exempt Educational Award Non-Enroll, Non-Student Payments has been added to the Office of Sponsored Program’s budget revision and prior approval request forms. For both forms, please begin using the version … Continued | 11/30/2022 | 2022 | new budget and expense account code 558450 - F&A Exempt Educational Award Non-Enroll Non-Student Payments has been added to Office of Sponsored Program's budget revision and prior approval request forms For both forms please begin using version dated 11/23/2023 As reminder both new account 558450 and existing account 558430 are used to pay non-UNC enrolled students for stipends and awards 558450 when expenses must be excluded from account 558430 when expenses can collect F&A Learn more on process in 706.1 - Procedure for Paying Non-Enrolled Students via Accounts Payable Campus Vouchers contact SponsoredPrograms@unc.edu with questions and/or forms assistance |
Changes in Travel Per Diem Rates in 2023Per a memo from UNC Finance & Operations, effective March 1, 2023, travel allowances will adopt federal per diem rates. North Carolina in- and out-of-state rates will be discontinued. Proposal Budgeting The Office of Sponsored Programs (OSP) confirms that federal … Continued | 11/30/2022 | 2022 | memo from UNC Finance & Operations effective March 1 2023 travel allowances will adopt federal per diem rates North Carolina in- and out-of-state rates will be discontinued Proposal Budgeting Office of Sponsored Programs OSP confirms that federal per diem rates may now be used for budgeting travel allowances specific proposal budgeting related questions please contact your department’s OSP Sponsored Projects Specialist or School of Medicine Sponsored Programs Office Grants Analyst For all other general sponsored programs inquiries please contact SponsoredPrograms@unc.edu |
Early Deadlines for University ClosureThe University will be closed December 26, 2022 through January 2, 2023. During this closure, the Office of Sponsored Programs (OSP) and School of Medicine’s Sponsored Programs Office (SPO) will not be available to process proposal and award transactions. To … Continued | 11/23/2022 | 2022 | University will be closed December 26 2002 through January 2 2023 During these closures Office of Sponsored Programs OSP and School of Medicine's Sponsored Programs Office SPO will not be available to process proposal and award transactions To ensure our offices can meet any deadlines and tasks required before closure we have set following early submission deadlines Bank of America Prepaid Card Transactions completed request forms submitted to prepaidcards@unc.edu 5 00 pm on Monday December 19 ConnectCarolina Transactions including pre-audit for campus journals and overrides 5 00 pm on Monday December 19 Proposal Submittals with Organizational COI during closure period through January 9 2023 12 00 pm on Thursday December 15 Proposal Submittals without Organizational COI during closure period through January 5 2023 5 00 pm on Monday December 19 proposal and/or award actions not specifically identified above please ensure those requests are submitted to OSP and/or SPO for review and processing prior to University closure Both OSP and SPO will reopen on Tuesday January 3 2023 greatly appreciate everyone's efforts in meeting early deadlines and please contact us at SponsoredPrograms@unc.edu if you have questions regarding announcement |
Summary of Recent RAMSeS UpdatesEffective November 15, several updates have been released in RAMSeS with the key changes highlighted below. For additional information see the full 5.6 release notes. F&A Sharing Section Removed from IPF The F&A Sharing section has been removed from all … Continued | 11/22/2022 | 2022 | Effective November 15 several updates have been released in RAMSeS with key changes highlighted below For additional information see full 5.6 release notes F&A Sharing Section Removed from IPF F&A Sharing section has been removed from all IPFs new RAMses F&A Sharing Portal was made live on November 15 Read more about change here Research Subjects - New "Other" Option Animal Subjects research is involved but is not being performed at UNC-CH or by subcontractors required “Other please explain ” option with text box to provide details appears Automatic Grid for PCORI projects COI disclosures will automatically be generated annually for Award Personnel on PCORI projects as appropriate Proposals search option was restored questions or concerns please contact Office of Sponsored Programs at SponsoredPrograms@unc.edu or Sponsored Programs Office at grants@unc.edu |
NC DHHS Fringe Rates Updated for FY 2023NC Department of Health and Human Services (DHHS) has provided an update chart for the fringe rates for fiscal year (FY) 2023. Please see the updated chart for the updates or visit OSP’s Information Sheet. Please contact Brian Bertlshofer (bertlsbj@email.unc.edu) … Continued | 11/22/2022 | 2022 | NC Department of Health and Human Services DHHS has provided update chart for fringe rates for fiscal year FY 2023 Please see updated chart for updates or visit OSP's Information Sheet contact Brian Bertlshofer bertlsbj@email.unc.edu with any questions concerning updated fringe rates For all questions email OSPCommunications@unc.edu |
Transition to RAM Reports from PI DashboardDecommission of PI Dashboard In an effort to streamline the sources of financial data for sponsored projects, plans are in place to decommission the PI Dashboard in Infoporte effective January 10, 2023. PI Dashboard was conceived as a reporting tool … Continued | 11/17/2022 | 2022 | Decommission of PI Dashboard In effort to streamline sources of financial data for sponsored projects plans are in place to decommission PI Dashboard in Infoporte effective January 10 2023 PI Dashboard was conceived as reporting tool to assist campus administrators and faculty investigators with high-level review of financial and personnel funding data on sponsored projects Since its implementation Office of Sponsored Programs OSP and Information Technology Systems ITS collaboratively developed more robust and detailed reporting tool for sponsored projects with release of RAM Reports Transition RAM Reports provide access to same award data found in PI Dashboard with improved functionality such as drilling into transactions details and allowing users easy hyperlink access to related ConnectCarolina and RAMSeS data Included below is a viewable comparison of key features in RAM Reports and benefits of using it for sponsored projects financial reporting Learn even more about what RAM Reports have to offer on RAM Reports webpage and guidance document Importantly OSP and ITS continuously strive to provide enhanced functionality in RAM Reports and welcome user feedback We encourage all to provide recommendations for RAM Reports using feedback form Benefits of Using RAM Reports Improved Search Features Provides several search methods to find sponsored project information including by Principal Investigator PI as offered in PI Dashboard Ease of Navigation Users can navigate views of overall award information and transactions versus projects in intuitive and easy manner View Personnel Details Offers several personnel reporting options including projected salaries and access to expenditures for all individuals down to specific transaction View Expense Projection and Transaction Details Provides detailed financial expenditures and projections across all categories and includes hyperlinks to transaction details in ConnectCarolina or RAMSeS Resources in RAM Reports Users can access RAM Reports personalized reporting feature called "My Resources" to display summary of award information based on their pre-mapped roles within RAMSeS For example PI can navigate to My Resources and view high-level summary of all their awards and then click on any individual award or project to view detailed level of information as highlighted above sponsored projects please contact SponsoredPrograms@unc.edu RAM Reports please refer to Get Help of RAM Reports webpage on PI Dashboard prior to decommission please submit ServiceNow request questions on announcement please contact OSPCommunications@unc.edu |
Now Live: New RAMSeS F&A Sharing PortalIssue with Auto-Notification emails Please disregard any emails received November 16, 2022 with the subject line “F&A Sharing Agreement Required: Project ID, Lead PI” that were NOT affiliated with your department. During launch this morning, a system glitch occurred that … Continued | 11/16/2022 | 2022 | Issue with Auto-Notification emails disregard any emails received November 16 2022 with subject line "F&A Sharing Agreement Required Project ID Lead PI" that were NOT affiliated with your department During launch morning system glitch occurred that sent emails to all PS Project ID Managers in error New RAMSeS F&A Sharing Agreements Portal Effective as of November 15 F&A Sharing agreements will be formally documented in new RAMSeS F&A Sharing Agreements Portal including routing and approvals by PS Project ID Managers in Admin Award department and departments designated to share F&A on RAMSeS project Individuals need role of PS Project ID Manager to access F&A Sharing Agreements Portal Once individual is assigned as PS Project ID Manager for department they will also receive all relevant post award notifications for any RAMSeS project assigned to their department Access F&A Sharing Agreements portal from RAMSeS Home Access training and guidance for new tool from Help tab Impacts to RAMSeS IPF Removal of F&A Sharing section in IPF section is no longer requirement to complete at time of proposal and thus will be removed from visibility from all IPFs including prior submissions Accessing historical F&A Sharing plans from IPF view historical F&A Sharing details from IPF that was approved prior to November 15 2022 go to RAMSeS attachments and view PDF with File Type - "IPF Approved" document serves to record F&A Sharing certified by all parties at time proposal/IPF was approved by Office of Sponsored Programs OSP or Sponsored Programs Office SPO Background on new F&A Sharing Policy Operating Model Change F&A Sharing documentation will no longer be submitted at proposal stage and will only be required at time of award does not represent change in F&A Sharing process but rather change in how sharing arrangements are documented and implemented New Process Overview receipt of collaborative award administering unit of project will be notified via email of need to log in to RAMSeS F&A Sharing portal to document sharing arrangements for all parties Upon completing documentation of F&A sharing arrangements for all contributing units all units that are deemed to be substantively contributing to execution of funded project will be required to approve such arrangements through RAMSeS F&A Sharing portal electronically Only if all contributing parties approve F&A sharing plan will F&A recovered from that project be distributed to units Full details of change were provided in Office of Vice Chancellor for Research's memo Change to Operating Model for Facilities & Administrative F&A Funds Sharing for Collaborative Projects proposal questions pertaining to specific IPFs please contact your department's OSP Sponsored Projects Specialist or SPO Grants Analyst For general sponsored programs inquiries please contact SponsoredPrograms@unc.edu direct any questions about implementation of F&A Sharing Portal to Andy Johns Senior Associate Vice Chancellor for Research |
OSP Guidance on LMAR & One-Time BonusesThe 2022 North Carolina State Budget provided an opportunity for UNC System campuses to implement Labor Market Adjustment Reserve (LMAR) increases for SHRA and EHRA Non-Faculty employees and discretionary, one-time bonuses for EHRA employees based on the 2021-2022 performance cycle. … Continued | 11/11/2022 | 2022 | 2022 North Carolina State Budget provided opportunity for UNC System campuses to implement Labor Market Adjustment Reserve LMAR increases for SHRA and EHRA Non-Faculty employees and discretionary one-time bonuses for EHRA employees based on 2021-2022 performance cycle On November 7 UNC Human Resources released memo outlining implementation instructions for both LMAR and one-time bonus provisions In response to HR memo Office of Sponsored Programs OSP is providing guidance on how increases and bonuses should be treated on sponsored programs LMAR Increases Salary adjustments implemented as LMAR provide increase to individual’s institutional base salary and are considered allowable and can be allocated to sponsored projects Bonuses incentive bonuses are not part of individual’s base salary compensation and cannot be charged to governmental funding sources Therefore these one-time EHRA ARP bonus payments are considered unallowable on Federal prime and flow-through and State of North Carolina awards One-time merit bonuses issued in 2016 were treated in similar manner and also determined to be unallowable on Federal and State of NC awards Learn more in Office of Vice Chancellor for Research memo Things to Consider One-time EHRA bonus payments will be processed in December 2022 payroll If bonus payment is distributed to Federal and State of NC awards departments will be required to move expenses to non-sponsored project sources proportional amount of bonus payments charged to non-governmental awards based on individual’s December 2022 payroll funding fund swap sources are considered allowable and can remain allocated to those non-governmental projects contact SponsoredPrograms@unc.edu if you have any questions regarding announcement |
2022 OSP Campus Satisfaction SurveyAs part of continuous improvement efforts in the Office of Sponsored Programs (OSP), we are asking you to take a brief survey to inform us of your satisfaction with current processes and interactions with our office. Responses will be anonymous … Continued | 11/8/2022 | 2022 | part of continuous improvement efforts in Office of Sponsored Programs OSP we are asking you to take brief survey to inform us of your satisfaction with current processes and interactions with our office Responses will be anonymous and we appreciate your feedback and comments! Survey closes Tuesday November 22 you need help or have questions please contact OSPCommunications@unc.edu |
Coming Soon: New RAMSeS F&A Sharing PortalEffective November 15, the University will require that F&A sharing arrangements for externally funded collaborative projects be documented via the RAMSeS F&A Sharing Portal. This new tool will be available in RAMSeS with the implementation of this new guidance. Operating … Continued | 11/4/2022 | 2022 | Effective November 15 University will require that F&A sharing arrangements for externally funded collaborative projects be documented via RAMSeS F&A Sharing Portal new tool will be available in RAMSeS with implementation of new guidance Operating Model Change Sharing documentation will no longer be submitted at proposal stage and will only be required at time of award does not represent change in F&A Sharing process but rather change in how sharing arrangements are documented and implemented Process Overview receipt of collaborative award administering unit of project will be notified via email of need to log in to RAMSeS F&A Sharing portal to document sharing arrangements for all parties Upon completing documentation of F&A sharing arrangements for all contributing units all units that are deemed to be substantively contributing to execution of funded project will be required to approve such arrangements through RAMSeS F&A Sharing portal electronically Only if all contributing parties approve F&A sharing plan will F&A recovered from that project be distributed to units Full details of change were provided in Office of Vice Chancellor for Research's memo Change to Operating Model for Facilities & Administrative F&A Funds Sharing for Collaborative Projects RAMSeS F&A Sharing Portal new tool to approve F&A sharing agreements on collaborative projects will be available from RAMSeS home page on November 15 tool by selecting F&A Sharing Agreements link Access training and guidance by going to Help and selecting F&A Sharing User Guide Impacts to RAMSeS IPF effective November 15 Removal of F&A Sharing section in IPF section is no longer requirement to complete at time of proposal and thus will be removed from visibility from all IPFs including prior submissions Accessing historical F&A Sharing plans from IPF view historical F&A Sharing details from IPF that was approved prior to November 15 2022 go to RAMSeS attachments and view PDF with File Type - "IPF Approved" document serves to record F&A Sharing certified by all parties at time proposal/IPF was approved by Office of Sponsored Programs OSP or Sponsored Programs Office SPO proposal questions pertaining to specific IPFs please contact your department's OSP Sponsored Projects Specialist or SPO Grants Analyst For general sponsored programs inquiries please contact SponsoredPrograms@unc.edu direct any questions about implementation of F&A Sharing Portal to Andy Johns Senior Associate Vice Chancellor for Research |
Reminder: New OSP Email AddressesAs a reminder, when the Office of Sponsored Programs (OSP) was renamed, email addresses were updated as well. To see descriptions for using each inbox, please reference the Contact Information on our website. New Emails ResAdminOSR is now SponsoredPrograms@unc.edu OSRBilling ➞ OSPBilling@unc.edu … Continued | 11/4/2022 | 2022 | As reminder when Office of Sponsored Programs OSP was renamed email addresses were updated as well see descriptions for using each inbox please reference Contact Information on our website New Emails ResAdminOSR is now SponsoredPrograms@unc.edu OSRBilling OSPBilling@unc.edu OSRReporting OSPReporting@unc.edu OIC OSPContracting@unc.edu Subaward OSPSubs@unc.edu OSRHelp OSPHelp@unc.edu OSR_Symposium OSPSymposium@unc.edu OSRCommunications OSPCommunications@unc.edu New OSPTraining@unc.edu PLEASE NOTE Subagreement Initiation Portal SIP notifications will now be sent to OSPSubs@unc.edu email and your follow-up for updates on outgoing subagreement actions can be directed to that inbox questions and/or issues regarding these changes please don't hesitate to contact SponsoredPrograms@unc.edu |
Signature Authority & Proposal Submission DeadlinesSignature Authority The Office of Sponsored Programs (OSP) provides control of the administrative and financial aspects of sponsored programs to maintain consistency with the University’s research mission. These sponsored programs may encompass any scholarly, professional, or creative activity conducted by … Continued | 11/2/2022 | 2022 | Signature Authority Office of Sponsored Programs OSP provides control of administrative and financial aspects of sponsored programs to maintain consistency with University's research mission These sponsored programs may encompass any scholarly professional or creative activity conducted by University personnel using support from external funding sources through grants contracts cooperative agreements or other agreements OSP is also responsible for review negotiation approval and execution of sponsored program awards to assure compliance accordance with University and System policies all sponsored program proposals must be reviewed by authorized representatives within OSP or when delegated to Sponsored Programs Office SPO Consequently all applications for externally sponsored funding must be reviewed by OSP or SPO on behalf of University prior to submission to funding agency It is critical that proposals be submitted prior to internal deadlines to ensure thorough review which facilitates streamlined award execution and set-up processes while also confirming compliance with Federal University and sponsor policies and requirements Faculty and staff are not authorized to commit to any sponsored program activities through proposal submission award acceptance and post-award management Failure to obtain all required University approvals prior to submission may result in University's inability to accept or support proposal or award Internal Proposal Deadlines 300.03 - Deadlines for Proposal Submission to University Offices OSP and SPO have outlined internal deadlines for receiving proposals to review prior to sponsor submission deadline Prior review and approvals from department are also required to assure internal support for proposed activities These prior internal approvals are obtained during routing of RAMSeS Internal Processing Form IPF and should include necessary proposal components and be submitted according to deadlines listed below internal proposal deadline procedure must be followed for all proposals including when sponsor due date is flexible or department prefers to submit application prior to sponsor deadline In these situations partial review will not be provided and any internal deadlines will be adjusted to allow for 5 business days to complete full proposal review Submission deadlines exist to preserve integrity of research process for University departments and investigators alike It is our collective responsibility to ensure proposals are submitted and reviewed following established standards and procedures Risks of Late Submission with Partial Review Proposal applications completed according to process guidelines will receive full submission review Late or incomplete submissions will receive only partial review of proposal components and materials and additionally may not receive institutional signature before sponsor deadline OSP may also not be able to accept or approve awards on behalf of University if proposal was not first reviewed for compliance prior to submission to sponsor Partial reviews are not option that departments may choose rather they are result of delayed submission partial review will only be completed when there is established sponsor deadline AND when initial submission to OSP or SPO occurs with less than 5 business days remaining until that date For submissions on flexible sponsor deadline OSP and SPO will always adjust internal deadline in IPF to allow for 5 business days to complete full proposal review highly discouraged for OSP and SPO to process partial reviews as it exposes University to several risks and can lead to negative consequences at both proposal phase and at time of award Consequences of Late Submission with Partial Review Rejection of Proposal Submission – If University has not met sponsor and agency guidelines proposals may be administratively rejected without being peer-reviewed Non-Acceptance – University may not be able to accept award or in some cases may only be able to accept reduced or modified award Delays in Award Set-up – Late submissions often result in delays in award setup as additional time is needed to review all proposal components and materials not completed with full review Acceptance of Non-Standard Terms – If University is unable to negotiate terms and conditions that were accepted as part of proposal submission Principal Investigator and Department may have to agree to non-standard terms if award is to be executed Related Resources System Policy Manual 500.4 [R] - Regulation on Administering Sponsored Programs 100.01 – Introduction 200.01 - Office of Sponsored Programs Responsibilities 200.02 - Signature Authority 300.01 - Shared Responsibilities of Proposal Review & Institutional Approval OSP Operating Standard 300.03 - Deadlines for Proposal Submission to University Offices proposal related questions please contact your department's OSP Sponsored Projects Specialist or SPO Grants Analyst assigned to RAMSeS IPF For all award activities please contact your department's OSP Sponsored Projects Specialist For all other general inquiries or questions on announcement please email SponsoredPrograms@unc.edu |
Carolina RAPiDs Course TransitionThe Office of Sponsored Programs (OSP) will be transitioning the learning management platform for Carolina RAPiDs courses beginning November 1, 2022. During this transition, there will be a short period of downtime where courses are not available. An announcement will … Continued | 11/1/2022 | 2022 | Office of Sponsored Programs OSP will be transitioning learning management platform for Carolina RAPiDs courses beginning November 1 2022 During transition there will be short period of downtime where courses are not available announcement will be sent once transition process is complete questions on announcement please contact OSPTraining@unc.edu |
New Webpage Released!Research Core Development Webpage Now Available The Office of Sponsored Programs (OSP) is pleased to announce that the Research Core Development (RCD) team now has a webpage! As a reminder, the RCD team will collaborate with OSP’s Cost Analysis and … Continued | 10/31/2022 | 2022 | Research Core Development Webpage Now Available Office of Sponsored Programs OSP is pleased to announce that Research Core Development RCD team now has webpage RCD team will collaborate with OSP’s Cost Analysis and Compliance unit and research core/service center leadership to develop and implement new capabilities and business processes designed to streamline core management rate development business workflows and general core facility administration RCD Webpage Layout Includes detailed description of responsibilities of RCD team Background on RCD team Core Agreements Resources including FAQs News & Events related to research core/service centers Contact information Feedback form for core support and improvement suggestions/questions New Process for Research Core Agreements Research Core Agreements are between UNC Core and external Client that are working together There is now new process when working with Research Core Agreements that is now accessible via RCD Webpage requests pertaining to research core agreements should be submitted using one of new forms on RCD Webpage For more information see Research Core Agreements Guidance There are four new forms that are used to request template submit partially executed agreement request amendment to existing agreement or update template use client agreement or request negotiation assistance with research core/service centers please also contact RCD@unc.edu questions on announcement and/or to provide feedback on new RCD Webpage please contact OSPCommunications@unc.edu |
New Guidance: NIH NRSA Childcare AllowanceThe National Institutes of Health (NIH) recognizes that the high cost of childcare impacts graduate students and postdoctorates funded through National Research Service Award (NRSA) fellowships or training grants. As part of ongoing efforts to support family-friendly work environments for … Continued | 10/27/2022 | 2022 | National Institutes of Health NIH recognizes that high cost of childcare impacts graduate students and postdoctorates funded through National Research Service Award NRSA fellowships or training grants As part of ongoing efforts to support family-friendly work environments for NIH-supported workforce NIH began providing childcare support to recipients of NRSA awards NOT-OD-21-177 for individual fellowships Fellows per NIH Guidance NOT-OD-21-074 for full-time predoctoral and postdoctoral trainees appointed on NRSA institutional research training awards Trainees Applicability NIH NRSA funded Fellow or Trainee is eligible to receive $2,500 per budget period for costs for childcare provided by licensed childcare provider For households where both parents are NRSA fellows each parent is eligible to receive $2,500 Childcare costs are permitted for dependent children living in eligible Fellow's or Trainee's home from birth until age of 13 or for children who are disabled and under 18 Childcare costs do not apply to elder or non-child dependent care costs Process Overview process referenced below to reimburse childcare costs only applies for eligible fellows and trainees funded on NIH NRSA awards For detailed process information please visit UNC NRSA Childcare Guidance webpage Submit applications or requests to include childcare allowance on fellowship or training grant on institutional training awards funds will automatically be issued for approved number of trainee slots If funded/approved childcare costs will be included in Notice of Award Project ID is set-up with specific budget for allowance or revision is processed to include budget for purpose Childcare costs are incurred by fellow or trainee – services must be received by licensed childcare provider Annually fellow or trainee requests reimbursement of awarded childcare costs up to $2,500 via NRSA Childcare Costs Payment Request Form Department administrator receives and processes payment request Payments for graduate students will disperse from Cashier’s Office and for postdocs via Payroll Services similar treatement as stipends Fellow or trainee should maintain all documentation of payment confirmation of costs and childcare provider licensure Additional Resources assistance with proposing or obtaining sponsor prior approval for NRSA childcare supplement please contact your Sponsored Projects Specialist payment processing status please contact Department Administrators listed in your payment submission form technical assistance submitting online payment request form or questions on announcement please contact SponsoredPrograms@unc.edu |
Updates to RAM Reports: New Personnel TabsResearch Administration Management (RAM) Reports are a partnership with the Office of Sponsored Programs (OSP) and Information Technology Services (ITS) to provide an improved tool to manage sponsored project financials. What are RAM Reports? RAM Reports deliver financial information via … Continued | 10/26/2022 | 2022 | Research Administration Management RAM Reports are partnership with Office of Sponsored Programs OSP and Information Technology Services ITS to provide improved tool to manage sponsored project financials What are RAM Reports RAM Reports deliver financial information via enhanced reporting tool and offer robust experience managing sponsored project financials information in RAM Reports is pulled from ConnectCarolina and RAMSeS and data is one day behind what you see in ConnectCarolina see OSP's website for more details on RAM Reports as well as RAM Reports Guidance Key Enhancements reminder these tabs are also available within "My Resources." Both tabs also include drill-down links to Chartfield Period/Calendar and Transactions NEW Personnel Totals ersonnel Totals tab allows you to view each project employee’s Paid Salary and Fringe that has posted and Projected Salary and Fringe based on ePAR amounts NEW Personnel Monthly Tab Personnel Monthly tab allows you to view month-to-month breakdown of each employee’s total wages Monthly amounts already paid and posted are shaded in grey current month is displayed in italics Projected monthly totals are displayed in white and are based on what is currently in ConnectCarolina from completed ePARs and their corresponding amounts contact OSPCommunications@unc.edu with any questions regarding communication |
Update Travel Agency FeesTo simplify the expense reconciliation process and reduce the financial impact of booking through Concur Travel/World Travel Inc, University Finance has implemented a central method of payment for World Travel Agency Fees, effective Oct. 18, 2022. For more information see … Continued | 10/25/2022 | 2022 | To simplify expense reconciliation process and reduce financial impact of booking through Concur Travel/World Travel Inc University Finance has implemented central method of payment for World Travel Agency Fees effective Oct 18 2022 For more information see memo include Fees incurred for online reservations as well as agent-assist reservations Booking or re-booking airfare hotels car rentals and/or train tickets World Travel Agency fees assessed for reservations booked via CABS for Students and Guest Travelers fees will now be paid centrally and travelers will no longer need to reconcile separate fee transactions on their expense reports in Concur Travelers will no longer see World Travel Agency Fees charged to their T&E Card Airfare Direct Bill Card or to their personal credit card if they are booking business reservations and paying out of pocket questions on announcement please contact OSPCommunications@unc.edu |
New Small Capital Project Account CodesBeginning in FY 2023, to improve the accuracy of accounting for small capital projects (capital projects which are less or equal to $300,000), the following changes have been made: New account number 543320 (Bldgs-Small Capital Project) to capture the building-related … Continued | 10/19/2022 | 2022 | Beginning in FY 2023 to improve accuracy of accounting for small capital projects capital projects which are less or equal to $300,000 following changes have been made New account number 543320 Bldgs-Small Capital Project to capture building-related expenses account number 545241 Equip-Furn Small Capital Project for equipment and furniture-related expenses journal line description will now include small capital project ID number Small capital projects that were established in FY 2022 and earlier will continue to use account number 524110 Repairs-Building on those projects questions concerning these changes contact accounting@unc.edu contact OSPCommunications@unc.edu with any questions regarding communication |
Reminder: Updated Subagreement ResourcesAs a reminder, the Office of Sponsored Programs (OSP) released several new resources and tools to assist in streamlining processes to improve knowledge and efficiency working with outgoing subagreements. Below are key reminders about these new resources and tools. Please … Continued | 10/18/2022 | 2022 | As reminder Office of Sponsored Programs OSP released several new resources and tools to assist in streamlining processes to improve knowledge and efficiency working with outgoing subagreements Below are key reminders about these new resources and tools Please remember to delete any existing forms that you have saved to your desktop and download and use new ones Key Reminders Update to Outgoing Subrecipient Letter of Intent New field for tax identification number Updates to Subagreement Initiation Portal Clarity on RAMSeS link requirements Additional instructions and notes Research Subjects and Data Transfer Form which is now required to be separate attachment Subagreement Award Management Checklist questions were added regarding research subjects’ data transfer to ensure proper terms are included in subcontract Updates to Subagreement Research Subjects and Data Transfer Form Additional fields and questions were added to conform with updated requirements and to reduce setup time questions concerning specific subagreements please contact your department's Sponsored Projects Specialist For all other questions please contact SponsoredProjects@unc.edu |
Updates to RAM Reports DelayedOSP and ITS Releasing Updates to RAM Reports The newest version of RAM Reports will now be available on October 26 to allow for necessary changes. Key Enhancements As a reminder, these tabs are also available within “My Resources.” NEW … Continued | 10/12/2022 | 2022 | OSP and ITS Releasing Updates to RAM Reports newest version of RAM Reports will now be available on October 26 to allow for necessary changes Key Enhancements As reminder these tabs are also available within "My Resources." NEW Personnel Totals Tab Shows detailed breakout of Salary and Fringe amounts that have been paid and projected amounts as well as distribution percent NEW Personnel Monthly Tab Shows total amount paid per month questions on announcement please contact OSPCommunications@unc.edu |
Updates to RAM TrackerThe Office of Sponsored Programs (OSP) in conjunction with ORIS, has made updates to RAM Tracker to reflect the office name change and the updated organizational structure in the Research Administration (RA) unit. Key Changes: Changes in transaction statuses to … Continued | 9/26/2022 | 2022 | Office of Sponsored Programs OSP in conjunction with ORIS has made updates to RAM Tracker to reflect office name change and updated organizational structure in Research Administration RA unit Key Changes Changes in transaction statuses to include industry and non-industry teams References to SPS/CO instead of RA One Manager Review instead of multiple All references to OSR replaced with OSP Updated RAM Tracker Transparency guidance Please contact OSPCommunications@unc.edu with any questions regarding communication |
Update to NIH Data Sharing PolicyAs mentioned in the Vice Chancellor of Research 09/14/2022 memo, the NIH is establishing a single plan submission requirement for research subject to both the NIH Genomic Data Sharing Policy (GDS Policy) and the NIH Policy for Data Management and … Continued | 9/14/2022 | 2022 | As mentioned in Vice Chancellor of Research 09/14/2022 memo NIH is establishing single plan submission requirement for research subject to both NIH Genomic Data Sharing Policy GDS Policy and NIH Policy for Data Management and Sharing DMS Policy with NOT-OD-22-198 update will take effect for submissions with due dates on or after January 25 2023 Upcoming training for NIH Data Sharing Implementation Webinar I Understanding New NIH Data Management and Sharing Policy - August 11 2022 Resource Slide Deck Webinar Recording II Diving Deeper into New NIH Data Management and Sharing Policy - September 22 2022 Please contact your department's Sponsored Projects Specialist with specific questions contact OSPCommunications@unc.edu with any questions regarding communication |
Updates to Subagreement ResourcesThe Office of Sponsored Programs (OSP) Non-Industry Contracting teams are excited to release updated resources for outgoing subagreements on the Subagreements webpage. These updates reflect changing requirements as well as incorporate feedback from campus users. Update to Outgoing Subrecipient Letter … Continued | 9/14/2022 | 2022 | Office of Sponsored Programs OSP Non-Industry Contracting teams are excited to release updated resources for outgoing subagreements on Subagreements webpage These updates reflect changing requirements as well as incorporate feedback from campus users Update to Outgoing Subrecipient Letter of Intent New field for tax identification number Subagreement Initiation Portal Clarity on RAMSeS link requirements instructions and notes Updated Subagreement Research Subjects and Data Transfer Form which is now required to be separate attachment Update to Subagreement Award Management Checklist fields and questions were added regarding research subjects' data transfer to ensure proper terms are included in subcontract Updates to Subagreement Research Subjects and Data Transfer Form Additional fields and questions were added to conform with updated requirements and to reduce setup time contact OSPSubs@unc.edu with specific questions Please contact OSPCommunications@unc.edu with any questions regarding communication |
Reminder for PrePaid Card UpdatesReminder for New Resources and Updated Forms As a reminder, the Office of Sponsored Programs (OSP) in conjunction with the Finance Cash Management Team has provided new resources and updated forms for PrePaid Cards. Please let all personnel in your … Continued | 9/9/2022 | 2022 | Reminder for New Resources and Updated Forms As reminder Office of Sponsored Programs OSP in conjunction with Finance Cash Management Team has provided new resources and updated forms for PrePaid Cards Please let all personnel in your departments including Principal Investigators know about these changes PrePaid Card Email prepaidcards@unc.edu Guidance New OSP PrePaid Card Guidance Updated Finance webpage Updated Form PrePaid cards have new and updated forms Training and Resources There is now Visa Prepaid Administration Tool PAT training for Carolina talent users and non-Carolina talent users should use following link PrePaid card manual All PrePaid card requests and related emails should be emailed to prepaidcards@unc.edu questions regarding specific PrePaid card requests please contact your department's Pre-Audit technician For questions regarding communication please contact SponsoredPrograms@unc.edu |
NIH Loan Repayment Programs 2022The National Institutes of Health (NIH) is accepting new and renewal applications for its Loan Repayment Programs that provide support to health professionals pursuing careers in biomedical and behavioral research. The application cycle is September 1, 2022 – November 17, … Continued | 9/6/2022 | 2022 | National Institutes of Health NIH is accepting new and renewal applications for its Loan Repayment Programs that provide support to health professionals pursuing careers in biomedical and behavioral research application cycle is September 1 2022 – November 17 2022 In order to complete your application by deadline Office of Sponsored Programs OSP requires completed UNC Loan Repayment Program LRP Certification Form be submitted to our office by November 11 to certify your application NIH can repay up to $50,000 year of qualified educational debt via six 6 extramural programs Pediatric Research Health Disparities Research Contraception and Infertility Research Clinical Research for Individuals from Disadvantaged Backgrounds Research in Emerging Areas Critical to Human Health REACH Criteria of Extramural Programs Eligibility Citizenship applicants must be U.S citizens or U.S national or permanent resident status Degree Applicant must have M.D. Ph.D. Pharm.D. Psy.D. D.O. D.D.S. D.M.D. D.P.M. D.C. N.D. O.D. D.V.M. or equivalent doctoral-level degree from accredited institution Educational Debt sum of your educational debt must equal at least 20% of your base salary from institution supporting your research Qualifying Research Applicant must commit at least two 2 years to conduct qualified research funded by domestic nonprofit organization or U.S federal state or local government entity Domestic nonprofit research funding - Your research must be supported by domestic nonprofit foundation university professional association or other nonprofit institution or U.S government agency Federal State or local domestic foundation professional association or institution is considered to be nonprofit if it is exempt from Federal tax under provisions of Section 501 of Internal Revenue Code 26 U.S.C 501 NIH grants and university salaries are considered eligible funding Your employment must be with domestic nonprofit institution Refer to NIH Loan Repayment Eligibility webpage for further guidance Other Considerations Applicants may only submit one 1 LRP application to one 1 program per NIH fiscal year Applicants must devote > 50% effort to research for two 2 years for new applicants or one 1 to two 2 years for renewals Applicants who have no federal judgment liens against their property arising from federal debt even if judgment is paid-in-full or satisfied Up to $50,000 of qualified student loan debt including most undergraduate graduate and medical school loans may be supported annually loan is in addition to institutional salary received for research Applications must be submitted no later than last day of submission deadline via LRP online site by 8 00 p.m Eastern Time Zone NIH Loan Repayment 2022-2023 Application Guide or FAQ webpage for further guidance Submission Process complete LRP application online Applicants should choose Amanda Chang as Institutional Business Official using SponsoredPrograms@unc.edu as email address if system tells you another UNC individual was chosen don’t worry we can still find your application and certify it Applicants should complete and obtain department signatures on UNC LRP Certification Form and submit it by email to SponsoredPrograms@unc.edu Once form is received and reviewed OSP will certify applicant’s information in LRP system Complete UNC Loan Repayment Program Certification Form UNC LRP Certification Form does not open in web browser Clicking link will automatically save form to your computer’s Download folder where you can open it using Adobe Current Institutional Base Salary is required Chair & Business Manager signature is required Department Contact Name and e-mail address are required UNC LRP Certification Form is due to OSP SponsoredPrograms@unc.edu by Friday November 11 2022 LRP online application is incomplete unless certified by UNC’s institutional business official If applicant for your department has already submitted their application for program form will still need to be completed and returned to OSP to finalize certification process in LRP system direct all questions regarding NIH LRP to SponsoredPrograms@unc.edu |
Update to Graduate Student Fees TableThe Office of Sponsored Programs (OSP) has updated the Graduate Student Fees Table based on the Cashier’s Office information for FY 2022-2023 Graduate Student Fees. Updated Categories Union & IM Fields Debt A preview of the page update is below … Continued | 8/23/2022 | 2022 | Office of Sponsored Programs OSP has updated Graduate Student Fees Table based on Cashier's Office information for FY 2022-2023 Graduate Student Fees Updated Categories Union & IM Fields Debt preview of page update is below and annual and semester totals listed are also current sum totals for Academic Year 2022-2023 Please email SponsoredPrograms@unc.edu if you have any additional concerns or questions |
Updates to RAMSeSEffective today, August 16, several updates have been released in RAMSeS with the key changes highlighted below. For additional information see the full 5.5 release notes. New Question for Non-UNC Personnel When adding non-UNC personnel to proposals and awards, the … Continued | 8/16/2022 | 2022 | Effective today August 16 several updates have been released in RAMSeS with key changes highlighted below For additional information see full 5.5 release notes New Question for Non-UNC Personnel When adding non-UNC personnel to proposals and awards below question is now required “Is person going to be author on any public dissemination such as manuscript paper presentation abstract etc coming from research project?” “Yes” response to any of and any other of questions is designated as Independent Contractor Investigator and required to complete COI if all responses are “No” responses then they are not required to complete COI Change in Lead PI Discrepancy Message message below that indicates that Lead PI on Award Project is different from Lead PI on Award’s associated proposal previously displayed on Award Admin/Proposal tab will now be displayed above tabs on Award Admin screen meaning it will now be visible irrespective of which Award Admin tab is selected If you have questions or concerns please direct them to Office of Sponsored Programs at SponsoredPrograms@unc.edu or Sponsored Programs Office at grants@unc.edu |
ePAR Deadline and Processing RequirementsReminder: Submit ePARs Prior to the Deadline During the summer months, May-August, the Office of Sponsored Programs (OSP) experiences an increased volume of ePARs, most of which are related to summer salary payments. In the previous month, we received nearly … Continued | 8/16/2022 | 2022 | Reminder Submit ePARs Prior to Deadline During summer months May-August Office of Sponsored Programs OSP experiences increased volume of ePARs most of which are related to summer salary payments In previous month we received nearly all ePAR requests by school/division deadline which helped our team better manage approval process Thank you for your hard work and assistance with approval process To ensure that employees receive payments on time please be sure that all requests are awaiting OSP approval by August 2022 EHRA School/Division ePAR approval deadline which is August 18 2022 at 12 00pm For questions please contact J.R Pike at james_pike@unc.edu |
Fiscal Year 2023 Fringe Benefit UpdateUpdates were made to Permanent Employee Fringe Benefit Rate, Post Doc Trainees and Research Associates Rate, and Graduate Student Health Insurance Rate. Please refer to the Fringe Benefit memo, updated Schedule I & II, and Information Sheet to appropriately determine … Continued | 8/3/2022 | 2022 | Updates were made to Permanent Employee Fringe Benefit Rate Post Doc Trainees and Research Associates Rate and Graduate Student Health Insurance Rate Please refer to Fringe Benefit memo updated Schedule I & II and Information Sheet to appropriately determine personnel benefits in proposals SCHEDULE I Fringe Benefits Health Insurance Permanent Employee 26.753% $7,397.00 Post-Doctoral Appointee 9.490% $5,454.84 Graduate Students 9.490% $4,740.60 Graduate Students with FICA exemption 1.840% $4,740.60 Undergraduate Students with FICA exemption 1.840% SCHEDULE II Additional Benefits Fringe Benefits Health Insurance FP Member - Permanent Employee 4.907% $1,943.76 Please contact your department’s assigned OSP Sponsored Projects Specialist with questions on applying these rates on sponsored projects For all other general questions please contact Brian Bertlshofer at 919 843-4891 bertlsbj@email.unc.edu |
2022 Symposium UpdateThursday – Friday, August 11-12, 2022 Due to recent increases in COVID cases and feedback we have received from registered attendees, we have made the decision to pivot this year’s symposium to a fully virtual event. This decision was … Continued | 7/26/2022 | 2022 | Thursday Friday August 11-12 2022 Due to recent increases in COVID cases and feedback we have received from registered attendees we have made decision to pivot year's symposium to fully virtual event decision was not made lightly and is taking into consideration safety and preferences of attendees and presenters alike We hope to bring back in-person components to our symposiums in near future but also look forward to engaging with you all soon for another successful virtual experience Since we do not have capacity concerns with virtual event registration is no longer necessary and will be closing effective immediately All event sessions and timing remain same Zoom links for all concurrent sessions will be posted on Symposium Schedule on opening day of event Submit questions you have for presenters in advance! Visit Symposium Schedule and click on Submit Questions link for applicable sessions Learn more about past events at symposium.web.unc.edu and please email OSPSymposium@unc.edu with questions or additional suggestions |
Registration is Open for the 2022 Symposium!Thursday – Friday, August 11-12, 2022 This year, we are offering a hybrid event with both in-person and virtual sessions. The in-person sessions will once again be held at the UNC Friday Conference Center and virtual sessions available via … Continued | 7/17/2022 | 2022 | Thursday - Friday August 11-12 2022 year we are offering hybrid event with both in-person and virtual sessions in-person sessions will once again be held at UNC Friday Conference Center and virtual sessions available via Zoom You are able to submit questions for our presenters early! Please visit Symposium Schedule to submit questions for any relevant sessions Registration is required and closes July 29 - click below to get started Learn more about past events at symposium.web.unc.edu and please email OSPSymposium@unc.edu with questions or additional suggestions |
Office Name Change Effective July 1Beginning today, the Office of Sponsored Research is the Office of Sponsored Programs (OSP). Please take note of these key reminders regarding this change. Emails updated to use our new acronym “OSP“ Name and emails updated in Forms and Tools … Continued | 7/1/2022 | 2022 | Beginning today Office of Sponsored Research is Office of Sponsored Programs OSP Please take note of these key reminders regarding change Emails updated to use our new acronym "OSP" Name and emails updated in Forms and Tools - urls do not change Name and emails updated in Operating Standards - urls do not change New Website address - previous url will redirect to new address below New Emails ResAdminOSR is now SponsoredPrograms@unc.edu OSRBilling OSPBilling@unc.edu OSRReportingOSPReporting@unc.edu OIC OSPContracting@unc.edu Subaward OSPSubs@unc.edu OSRHelp OSPHelp@unc.edu OSR_Symposium OSPSymposium@unc.edu OSRCommunications OSPCommunications@unc.edu New OSPTraining@unc.edu All currently in use email addresses are still active and will forward to respective new shared inbox but please update your email contacts and start using and referencing new email addresses If you have any sponsored programs templates or information that reference OSP by name and emails please be sure to update them PLEASE NOTE Subagreement Initiation Portal SIP notifications will now be sent from OSPSubs@unc.edu email and your follow-up for updates on subagreement actions can be directed to that inbox Proposal and Award Reminders When referencing our office please use Office of Sponsored Programs for name and importantly use new emails noted above key change is that our central email is now SponsoredPrograms@unc.edu Our office has made these contact changes on several sponsor portals and will continue to process any necessary changes Again if emails are sent to ResAdminOSR@unc.edu we will continue to receive and process them What is NOT Changing While OSP's name change has taken effect in ConnectCarolina following remain same ConnectCarolina PC Business Unit remains CHOSR No impact on running Queries in ConnectCarolina OSP's 6 digit Department ID remains 621100 Several Email addresses also remain same rscsupport@unc.edu ecrt_help@unc.edu postawardreview@unc.edu For full list and description of all OSP email inboxes see our Contact Us page Our office has undergone name change to better align with sponsored programs administration we provide We have also taken opportunity to rename majority of our email contacts to provide consistency and ease of recall of our addresses If you have any questions and/or issues regarding these changes please don't hesitate to contact SponsoredPrograms@unc.edu |
Update to Independent Contractor & External Key Personnel Questionnaire and Outgoing Subrecipient Letter of IntentIn order to comply with updated federal regulations, the Office of Sponsored Research (OSR) has updated the below forms, which are located on the Forms and Tools webpage. Independent Contractor & External Key Personnel Questionnaire In recent updates, the following … Continued | 06/27/2022 | 2022 | In order to comply with updated federal regulations Office of Sponsored Research OSR has updated below forms which are located on Forms and Tools webpage Independent Contractor & External Key Personnel Questionnaire In recent updates following question has been added to form and is used to assist in identifying Independent Contractor Is person going to be author on any public dissemination such as manuscript paper presentation abstract etc coming from research project Outgoing Subrecipient Letter of Intent Form To be in compliance with U.S Department of Homeland Security DHS requirements for Civil Rights Evaluations we have added additional section to form section must be completed by subrecipient if our Prime Sponsor is U.S DHS If you have questions or need further information please email ResAdminOSR@unc.edu |
2022 Asset Management InventoryTo remain in compliance with Uniform Guidance regulations, the Office of Sponsored Research (OSR) wanted to remind campus that the Annual Asset Management Inventory form(s) are due June 24, 2022. UNC Asset Management is requesting that units that have capital … Continued | 06/17/2022 | 2022 | To remain in compliance with Uniform Guidance regulations Office of Sponsored Research OSR wanted to remind campus that Annual Asset Management Inventory form s are due June 24 2022 UNC Asset Management is requesting that units that have capital assets review and conduct your department inventory inventory is conducted by email- departments that have capital assets have been sent 2022 UNC-Chapel Hill Annual Equipment Inventory Memo along with your unit’s detailed Annual Inventory Report to complete and return As reminder if your unit maintains assets operated by Core Facility please answer additional questions related to assets operated by Core Facilities These questions are included on detailed Annual Inventory Report As reminder if your unit maintains assets operated by Core Facility please answer additional questions related to assets operated by Core Facilities These questions will be included on detailed Annual Inventory Report Please complete your inventory and return forms to Assets_Team@unc.edu by 5 p.m Friday June 24 2022 We will continue to send updates about rebranding in coming weeks For questions please contact ResAdminOSR@unc.edu |
Updates to RAMSeSEffective today, several updates have been released in RAMSeS with the key changes highlighted below. For additional information see the full 5.4 release notes. Enhanced Dashboard Searches To allow IPF Approvers, PS Project ID Managers, and individuals with Proposal and … Continued | 06/17/2022 | 2022 | Effective today several updates have been released in RAMSeS with key changes highlighted below For additional information see full 5.4 release notes Enhanced Dashboard Searches To allow IPF Approvers PS Project ID Managers and individuals with Proposal and Award Data Access more robust search capability additional options have been added to RAMSeS “Proposals in My Dept” and “Awards in My Dept” dashboard searches Export Control IPF screen updates current three Export Control IPF screen questions are being replaced by one new required Yes-No question If Yes is answered corresponding email will be triggered to Lead PI with CC’s to Admin Award/Dept IPF Approvers/PSID Managers On Export Control screen for existing proposals in RAMSeS with “No” responses to all of legacy questions new question will be displayed with “No” response For existing proposals in RAMSeS with any “Yes” responses new question will be displayed with “Yes” response As reminder responses to legacy Export Control questions for previously approved proposals may be viewed via “IPF Approved” snapshot PDF automatically uploaded to Attachments tab at time of approval Closeout Email Updates new clinical trial/ledger 4 paragraph will be included in all 7- 45- and 90-day RAMSeS Closeout reminder emails as follows Ledger 4 Clinical Trial Closeouts If is reminder for ledger 4 clinical trial 4xxxxxx and project end date needs to be changed please complete Ledger 4 Clinical Trial Date Change Request Form You will need to select 'Date Extension' or 'Closeout' as type of change you are requesting and include documentation that confirms protocols and study activities are completed." Corporate and Foundation Relations CFR officer if one has been indicated will be CC’d on Closeout emails as appropriate If you have questions or concerns please direct them to Office of Sponsored Research at ResAdminOSR@unc.edu or Sponsored Programs Office at grants@unc.edu |
Year-End Effort RemindersEffort Certification Deadlines for FY 2022 The fiscal year-end for 2022 is coming up and we wanted to remind campus about upcoming effort certification deadlines. All PAATs Submitted in OSR Workflow by 06/22/2022 by 5 pm. All ePARs Submitted in … Continued | 06/14/2022 | 2022 | Effort Certification Deadlines for FY 2022 fiscal year-end for 2022 is coming up and we wanted to remind campus about upcoming effort certification deadlines All PAATs Submitted in OSR Workflow by 06/22/2022 by 5 pm All ePARs Submitted in OSR Workflow by 06/24/2022 by 5 pm Thank you for all you do to make these effort certification periods successful If you have any questions please contact ecrt_help@unc.edu For all other questions please email ResAdminOSR@unc.edu |
Pre-Paid Card UpdatesNew Resources, Updated Forms, and Year-End Deadlines The Office of Sponsored Research (OSR) in conjunction with the Finance Cash Management Team has created new resources and updated forms for PrePaid Cards. Guidance New OSR PrePaid Card Guidance Updated Finance webpage … Continued | 06/09/2022 | 2022 | New Resources Updated Forms and Year-End Deadlines Office of Sponsored Research OSR in conjunction with Finance Cash Management Team has created new resources and updated forms for PrePaid Cards Guidance New OSR PrePaid Card Guidance Updated Finance webpage Updated Form PrePaid cards have new and updated forms Training and Resources There is now Visa Prepaid Administration Tool PAT training for Carolina talent users and non-Carolina talent users should use following link PrePaid card manual All PrePaid Card requests must be routed to OSR by June 17th All PrePaid card requests and related emails should be emailed to prepaidcards@unc.edu For questions regarding specific PrePaid card requests please contact your department's Pre-Audit technician For questions regarding communication please contact ResAdminOSR@unc.edu |
2022 Fiscal Year-End RemindersBelow are Office of Sponsored Research (OSR) deadline reminders to ensure financial transactions for sponsored projects are completed in a timely manner for fiscal year-end. As certain transactions require OSR prior approvals, please ensure your requests are submitted by or … Continued | 06/02/2022 | 2022 | Below are Office of Sponsored Research OSR deadline reminders to ensure financial transactions for sponsored projects are completed in timely manner for fiscal year-end As certain transactions require OSR prior approvals please ensure your requests are submitted by or before noted deadlines below See OSR Operating Standard 500.04 for more details on Pre-Audit approvals Travel Requests June 13 is last day to submit requisitions for OSR approval Cash Advance All outstanding cash advances for projects that are ending in FY 2022 older than 60 days for domestic and 90 days for foreign must be reconciled and approved at department level by end of business on June 24 See OSR Operating Standard 500.14 on reconciling cash advances Journals All journals must be submitted to OSR by June 17 at NOON Budget Override Requests All requests for budget overrides must be submitted to OSR by June 25 at NOON via ServiceNow Guidance on using ServiceNow is on OSR Forms and Tools webpage in section ServiceNow for OSR Help Please remember to note in your description "ROUTE TO OSR HELP" and include all applicable ConnectCarolina transaction IDs Finance Resources Information concerning year-end procedures and dates is also available in Finance April 19 memo memo and fiscal year-end checklist can be found on Month-End and Year-End Resources page in featured resources section of ccinfo.unc.edu For questions regarding announcement please contact ResAdminOSR@unc.edu |
New Subagreement Resources & UpdatesThe Office of Sponsored Research (OSR) is excited to release several new resources and tools to assist in streamlining processes to improve knowledge and efficiency working with outgoing subagreements. Learn more about each new and/or updated resource below. New … Continued | 5/27/2022 | 2022 | Office of Sponsored Research OSR is excited to release several new resources and tools to assist in streamlining processes to improve knowledge and efficiency working with outgoing subagreements Learn more about each new and/or updated resource below New Subagreement Webpage Details process steps and tips on working with outgoing subagreements Provides helpful resources and information including new checklists and forms Updated Outgoing Subrecipient Letter of Intent LOI Form key effort in improving execution of outgoing subagreements has been to reduce duplicative efforts and forms involved in process Effective with release of revised Outgoing Subrecipient LOI form OSR no longer requires completion of Subrecipient Commitment Form which captured subrecipient data and certifications at time of award Several updates noted below have been made to Outgoing Sub LOI to help collect all necessary subrecipient information at proposal stage to better inform and improve subagreement issuance processes instructions for completing LOI have also been updated to reflect all changes IMPORTANT Please begin using revised Outgoing Subrecipient LOI form immediately Effective 7/1/2022 prior form will no longer be accepted UNC only completes fields in blue All others must be entered and confirmed by subrecipient For U.S entities zip code should be in following format xxxxx-xxxx Breakdown of direct and indirect costs are no longer required Subrecipients must now identify if they are SAM.gov member new section appears for subrecipient to add personnel if they select that they are using UNC's COI policy if PHS or NSF is UNC's prime sponsor All subrecipient personnel included on LOI must be listed in RAMSeS IPF New COI Form for Subrecipient Personnel Changes When UNC is pass-thru entity on sponsored project from PHS agency or NSF our institution per federal regulations must monitor all personnel subject to UNC's Conflict of Interest COI policy applies to subrecipient personnel when subrecipient agrees to abide by UNC's COI policy if they do not have active and/or enforced COI policy that meets PHS or NSF standards new Subrecipient Personnel Changes - COI form was specifically created to assist departments with collecting information from subrecipients at time of award setup as well as when applicable in subsequent funding periods At time of proposal updated Outgoing Subrecipient LOI form is used to capture information and as reminder personnel listed on Outgoing Subrecipient LOI must be entered in RAMSeS IPF Updated Subrecipient Initiation Portal SIP Form SIP is online form used to streamline collection of information pertaining to subagreement issuance and amendments With recent update OSR reduced duplicative uploads and data entries in SIP and revised amendment form to better capture all information necessary to perform requested actions Key Changes Departments can now indicate if information previously provided has changed Departments no longer need to re-upload all attachments and can provide link address for attachments in RAMSeS right-click attachment name copy/paste link address to corresponding SIP field In place of requiring separate Principal Investigator approval of certain actions there is now certification checkbox at bottom of each form Amendment actions are now guided by questions submitter answers to ensure all necessary information is provided Help us help you! Please submit FAQs or Tips & Tricks you would like added to new Subagreement Webpage For questions concerning specific subagreements please contact your department's Sponsored Projects Specialist All other questions please contact ResAdminOSR@unc.edu |
ePAR Deadline and Processing RequirementsReminder: Submit ePARs Prior to the Deadline During the summer months, May-August, the Office of Sponsored Research (OSR) experiences an increased volume of ePARs, most of which are related to summer salary payments. To ensure that employees receive payments on … Continued | 5/16/2022 | 2022 | Reminder Submit ePARs Prior to Deadline During summer months May-August Office of Sponsored Research OSR experiences increased volume of ePARs most of which are related to summer salary payments To ensure that employees receive payments on time please be sure that all requests are awaiting OSR approval by May 2022 EHRA School/Division ePAR approval deadline which is May 17 2022 at 12 00pm For questions please contact J.R Pike at james_pike@unc.edu |
Institutional Official Related UpdatesReminder to list Penny Gordon-Larsen as Institutional Official Per the chancellor’s announcement, Dr. Penny Gordon-Larsen, Carla Smith Chamblee Distinguished Professor of Global Nutrition currently serves as the University’s Interim Vice Chancellor for Research. The Office of Sponsored Research (OSR) Information … Continued | 5/13/2022 | 2022 | Reminder to list Penny Gordon-Larsen as Institutional Official Per chancellor's announcement Dr Penny Gordon-Larsen Carla Smith Chamblee Distinguished Professor of Global Nutrition currently serves as University's Interim Vice Chancellor for Research Office of Sponsored Research OSR Information Sheet reflects change in Institutional Official IO Proposals and award documents submitted on or after March 12 2022 should list Penny Gordon-Larsen as Institutional Official For federal submissions in particular please ensure "Authorized Representative" section on SF 424 cover reflects change AUTHORIZED REPRESENTATIVE First Name Penny Last Name Gordon-Larsen Position Interim Vice Chancellor for Research Organization University of North Carolina at Chapel Hill Street1 104 Airport Dr Suite 2200 Street2 Campus Box 1350 City Chapel Hill County/Parish Orange State North Carolina Zip 27599-1350 Country USA Phone 919-966-3411 Fax 919-962-5011 Email ResAdminOSR@unc.edu CAYUSE REMINDER On new proposals click on pencil icon to find and autofill Penny Gordon-Larsen's contact information into SF424 Authorized Representative section On existing proposals where SF424 Authorized Representative had already been selected as Terry Magnuson clear [X] prior name then click on pencil icon to select and autofill Penny Gordon-Larsen's contact information Technical issues contact ORIS support lsaddler@email.unc.edu Letter of Institutional Commitment for NIH Training Awards Letter of Institutional Commitment to Harassment and Discrimination Protections NIH has been revised to reflect current signatories at University letter must be submitted for all NIH institutional training grant applications with dues dates on or after January 25 2019 As reminder Onyen is required to open/download document General questions or systems requests pertaining to change in institutional official please contact ResAdminOSR@unc.edu All other proposal specific guidance please continue to contact your department’s OSR Sponsored Projects Specialist or SPO Grants Analysts at grants@unc.edu as appropriate For any award management-related assistance please contact your OSR Sponsored Projects Specialist |
SAVE THE DATE | 2022 Symposium & Pre-Event SurveyThursday – Friday, August 11-12, 2022 Planning has begun for the 10th Annual Symposium for Research Administrators! This year, we are offering a hybrid event with both in-person and virtual sessions. The in-person workshops and sessions will once again … Continued | 5/11/2022 | 2022 | Thursday - Friday August 11-12 2022 Planning has begun for 10th Annual Symposium for Research Administrators year we are offering hybrid event with both in-person and virtual sessions in-person workshops and sessions will once again be held at UNC Friday Conference Center and virtual sessions available via Zoom We invite everyone to take Pre-Event Survey to share your interest in topics and presenting Your input is appreciated to help us plan engaging experience for all Learn more about past events at symposium.web.unc.edu and please email OSR_Symposium@unc.edu with questions or additional suggestions |
Posting Expenses and Final Financial Reporting on Sponsored ProjectsFederal sponsors using the draw-down payment method are implementing various guidelines that may restrict UNC’s ability to draw for expenses not recorded in a timely manner in ConnectCarolina. Therefore, the Office of Sponsored Research (OSR) is providing a reminder on … Continued | 4/21/2022 | 2022 | Federal sponsors using draw-down payment method are implementing various guidelines that may restrict UNC's ability to draw for expenses not recorded in timely manner in ConnectCarolina Therefore Office of Sponsored Research OSR is providing reminder on posting expenses for sponsored projects Expectations for Posting Expenses All expenses must be posted to project in ConnectCarolina within 60 days of project end date or prior to final report due date on awards with earlier deadlines as required by agreement is regardless of KK end date which is system-generated deadline used as control in ConnectCarolina to prevent expense transactions from hitting projects without additional review Applicable Expense Types All personnel and other direct expenses Subrecipient payments Outstanding cash advances Outstanding cash advances will not be reported in final financial report Timely reconciliation of cash advances is essential - domestic advances must be reconciled within 60 days of receiving advance and 90 days for foreign advances Please see OSR Operating Standard 500.14 - Cash Advances for more information Pending Expenses During closeout process keep your OSR Sponsored Projects Accountant informed on any pending expenses All pending expenses to be included in final financial report must include accompanying ConnectCarolina transaction IDs - such as voucher journal and/or PAAT number Parking Expenses As reminder “parking” expense on project when expense benefits another project is unallowable Under no circumstances should cost be placed on project that it does not benefit as expenses could be reported incorrectly and as result negatively impact reimbursement by sponsor Unallowable expenses charged to sponsored project must be removed and charged to appropriate funding source For more information on expectations pertaining to expensing and financial reporting please see OSR Operating Standard 600.04 - Sponsored Project Expenditures Accounting Applicable expenses not paid by sponsor must be covered by departmental funds Below are examples of consequences for failing to comply with Federal and University guidelines with timely expense posting Example 1 - NIH Award on Letter of Credit Ended 8/31/2021 Final Reported 12/15/2021 Scenario SPA included expense on FFR per department’s closeout request however journal to move expense posted to project on 2/14/2022 Result Funds no longer available for drawdown and expense covered by department funds Example 2 - NSF Award on Letter of Credit Ended 8/31/2021 Draw total is final report for NSF Scenario Late expense approved mid-November 2021 stating sponsor had strict closeout deadline for 12/31/2021 however expense was not posted to project until January 2022 Result Funds no longer available for drawdown and expense covered by department funds Please contact your department’s OSR Sponsored Projects Accountant for any assistance needed for project Closeout For questions regarding announcement please contact ResAdminOSR@unc.edu |
Cash Advance UpdatesNew Cash Advance Guidance & Updated Operating Standard We are excited to announce that an in-depth guidance document on cash advance requests and reconciliations has been released! This guidance outlines how to request cash advances and how to appropriately reconcile … Continued | 4/19/2022 | 2022 | New Cash Advance Guidance & Updated Operating Standard We are excited to announce that in-depth guidance document on cash advance requests and reconciliations has been released! guidance outlines how to request cash advances and how to appropriately reconcile them within ConnectCarolina document is located on OSR's Resources web page OSR has also revised Operating Standard - 500.14 - Cash Advance and corresponding Operating Standard - 500.14 Procedure 1 - Cash Advance Requests & Reconciliations which clarifies advances to third parties and reconciliation timeliness Please email ResAdminOSR@unc.edu with any questions |
Update to RAM Reports!My Resources Feature Available Effective today, the Office of Sponsored Research (OSR) and Information Technology Services (ITS) has added a new personalization feature called “My Resources” to RAM Reports. Key Feature of My Resources This new resource is available to … Continued | 4/6/2022 | 2022 | My Resources Feature Available Effective today Office of Sponsored Research OSR and Information Technology Services ITS has added new personalization feature called "My Resources" to RAM Reports Key Feature of My Resources new resource is available to any user with valid onyen and does not require extra permissions to access new tab will show users pre-mapped projects and awards based on roles within RAMSeS tab will also provide enhanced summary for business managers and Principal Investigators PIs Clicking within award or project will take you to detail level already in use in RAM Reports Share Your Feedback In past year we have released several enhancements to RAM Reports and welcome any feedback and suggestions to support our efforts to continuously improve resource You can learn more about RAM Reports here and submit any suggestions using online feedback form Please contact ResAdminOSR@unc.edu with any questions about announcement |
RAFTs: Cash Advances & Closeout | 4/5/2022 | 2022 | Office of Sponsored Research OSR is excited to announce that first 2022 Research Administration Forum and Training RAFTs is April 21st 2022 from 1 00-2 00 pm Session Topics Cash Advance Guidance - Overview of new Cash Advance Guidance and tips for working with them Ledger 4 Clinical Trial Process - Overview of new Ledger 4 Clinical Trial date change process and form Timely Posting of Expenses - Reminder of importance of posting expenses in timely manner specifically related to closeout For any questions please contact OSRCommunications@unc.edu |
New Guidance & Form Released!Ledger 4 Clinical Trial Guidance In order to facilitate timely monitoring and closeouts for Ledger 4 clinical trials, the Office of Sponsored Research (OSR) has implemented a new process for Ledger 4 date change requests. This process is outlined in … Continued | 4/4/2022 | 2022 | Ledger 4 Clinical Trial Guidance order to facilitate timely monitoring and closeouts for Ledger 4 clinical trials Office of Sponsored Research OSR has implemented new process for Ledger 4 date change requests process is outlined in Ledger 4 Clinical Trial Guidance located on OSR Resources webpage document provides details on process for requesting date extension or changing date to start closeout process guidance only applies to Ledger 4 clinical trials Key Elements for Ledger 4 Closeout Confirm all study protocols were completed and activities ended Complete Ledger 4 Clinical Trial Date Change Request Form Work with OSR to confirm expenses and payments For questions regarding announcement please contact ResAdminOSR@unc.edu |
New Resource Available!Research Core Development Team Research Cores/Service Centers (RSC), commonly referred to as recharge units and/or research core facilities, are operational units that provide goods, specific technical, or administrative services to UNC-Chapel Hill (UNC-CH) users or external entities. The Office of … Continued | 3/30/2022 | 2022 | Research Core Development Team Research Cores/Service Centers RSC commonly referred to as recharge units and/or research core facilities are operational units that provide goods specific technical or administrative services to UNC-Chapel Hill UNC-CH users or external entities Office of Vice Chancellor for Research OVCR and Office of Sponsored Research OSR have partnered to offer new resource and team to provide campus additional support for RSC management Research Core Development RCD Team will collaborate with OSR’s Cost Analysis and Compliance unit and RSC leadership to develop and implement new capabilities and business processes designed to streamline core management rate development business workflows and general core facility administration Key Services and Initiatives of RCD Team Partner with departments schools and existing recharge centers to develop campus-wide Core strategy Survey equipment and resources to establish central asset repository Consult on core management and business process improvement Assist with solutions for marketing core facility services Provide options for treatment of rapidly changing or volatile rates Assist with more frequent rate reviews Solicit feedback from campus regarding other beneficial services to consider and develop in future Meet RCD Team Ben Wright - Director of Research Core Development Ben has six years of experience at OSR as point of contact for internal and external audits of sponsored projects and manager of pre-audit subrecipient monitoring and post-audit functions Ben has led UNC through multiple Statewide Single Audits numerous other audits of sponsored projects and has been involved in business process policy and internal control improvements Meghan Kraft - Director of Research Core Strategy Meghan has eight years of experience at UNC working with clinical and research operations across campus Most recently she spent three years with Lineberger Comprehensive Cancer Center LCCC supporting both financially and operationally their core portfolio She also worked closely with School of Medicine SOM on broader initiatives and will continue to support LCCC and SOM Engage with RCD Team Ben and Meghan are partnering to lead efforts of RCD and will shortly be reaching out to RSC leadership and broader campus research community If you have any immediate questions and/or requests pertaining to highlight of services included above please email both bwright1@email.unc.edu and meghan_kraft@med.unc.edu |
New OSR Playbook Section ReleasedProposal Section for State Sponsors The Office of Sponsored Research (OSR) continues to be committed to improving and streamlining the management of externally sponsored research programs at the University. OSR is pleased to release a new section for the Research … Continued | 3/25/2022 | 2022 | Proposal Section for State Sponsors Office of Sponsored Research OSR continues to be committed to improving and streamlining management of externally sponsored research programs at University OSR is pleased to release new section for Research Proposal Playbook State Sponsors Proposal Section Follows same layout as others to include Process maps Keywords/Budgeting Guidance Tips & Tricks and FAQs As reminder Research Playbooks are online resource intended to support researchers and research administrators in managing sponsored research at University For questions regarding announcement or assistance with using Research Playbooks please contact ResAdminOSR@unc.edu All other specific proposal related assistance please contact your department’s OSR Sponsored Projects Specialist or Sponsored Programs Office at grants@unc.edu |
Change in Institutional OfficialIn a recent announcement from the chancellor, the Office of the Vice Chancellor for Research has new leadership, and Dr. Penny Gordon-Larsen, Associate Dean for Research at the Gillings School of Global Public Health and Carla Smith Chamblee Distinguished Professor … Continued | 3/14/2022 | 2022 | In recent announcement from chancellor Office of Vice Chancellor for Research has new leadership and Dr Penny Gordon-Larsen Associate Dean at Gillings School Global Public Health Carla Smith Chamblee Distinguished Professor Nutrition will serve as interim Sponsored OSR Information Sheet reflects change in Institutional Official IO Proposals or amendments submitted on after March 12 2022 should list Any changes to award information effective 11 prior represent Terry Magnuson coming weeks continue update applicable federal systems reflect well other sponsor utilized sponsored programs administration If there are any priority requests assistance related please contact ResAdminOSR@unc.edu Change Signatures Effective with note that all Programs SPO signing officials / authorized official representatives AOR delegated signature authority UNC-CH now sign agreements follows First Last Name behalf University North Carolina Chapel Hill Cayuse Update been added role Signing & On proposal applications you can click pencil icon find autofill her into SF424 Authorized Representative section existing proposals where already selected need first remove [X] pre-selected name then select Gordon-Larsen's technical issues Systems ORIS support lsaddler@email.unc.edu General questions pertaining institutional All specific guidance your department’s Projects Specialist Grants Analysts grants@unc.edu appropriate For management |
New Date for OSR Town HallSponsored Projects Review & Process Reminder TOWN HALL with Assistant Vice Chancellor, David Paul and OSR Leadership Monday, April 4, 2022 1:00 – 2:00 pm https://unc.zoom.us/s/96248524671 Join us for an interactive conversation with leadership in the Office of Sponsored Research (OSR). … Continued | 3/10/2022 | 2022 | Sponsored Projects Review & Process TOWN HALL Assistant Vice Chancellor David Paul and OSR Leadership Monday April 4 2022 1 00 - 2 00 pm https //unc.zoom.us/s/96248524671 Join us for interactive conversation with leadership in Office of Sponsored Research OSR We will share several updates as well as current and upcoming initiatives Please email ResAdminOSR@unc.edu with any questions |
Fiscal/Calendar Year 2022 Fringe Benefit UpdateUpdates were made to Overall Retirement Contribution Rate (TSERS), Permanent Employee Fringe Benefit Rate, Faculty Physicians Practice Plan Member (FP) Dental Insurance, and Vision Rates, FP Member Retirement Maximum Contribution, FP Member Fixed Health Insurance Premium. Please refer to the … Continued | 3/7/2022 | 2022 | Updates were made to Overall Retirement Contribution Rate (TSERS), Permanent Employee Fringe Benefit Rate, Faculty Physicians Practice Plan Member (FP) Dental Insurance, and Vision Rates, FP Member Retirement Maximum Contribution, FP Member Fixed Health Insurance Premium Please refer to the Fringe Benefit memo, updated Schedule I & II, and Information Sheet to appropriately determine personnel benefits in proposals SCHEDULE I Fringe Benefits Health Insurance Permanent Employee Post-Doctoral Appointee Graduate Students Graduate Students (with FICA exemption) Undergraduate Students (with FICA exemption) SCHEDULE II (Additional Benefits) Fringe Benefits Health Insurance FP Member - Permanent Employee Please contact your department’s assigned OSR Sponsored Projects Specialist with questions on applying these rates on sponsored projects For all other general questions, please contact Brian Bertlshofer at (919) 843-4891 (bertlsbj@email.unc.edu) |
Updates to RAMSeSEffective today, March 4, 2022, several updates have been released in RAMSeS with the key changes highlighted below. For additional information see the full 5.2 release notes. RAM Tracker dashboard search update A new “Transaction Type” search option has been … Continued | 3/4/2022 | 2022 | Effective today March 4 2022 several updates have been released in RAMSeS with key changes highlighted below For additional information see full 5.2 release notes RAM Tracker dashboard search update new "Transaction Type" search option has been added to RAM Tracker Search "Subcontractor" added to Admin Award search "Subcontractor" search option has been added to Admin Award dropdown list IPF Subcontractor's screen hyperlink to Outgoing Subrecipient Letter of Intent form is now included "Appt End Date" field removed from "Salary Info" pop up Tableau Reporting Now Available in Reporting Tab Other Updates Attachment filter on Award Project tab has been restored "Awards In My Dept" dashboard search error fixed COI grid "Disclosure Created" date error fixed If you have questions or concerns please direct them to Office of Sponsored Research at ResAdminOSR@unc.edu or Sponsored Programs Office at grants@unc.edu |
Update to Sponsored Project NotificationsSponsored Project Notification Update for Budget Changes The Office of Sponsored Research (OSR) in partnership with the Office of Research Information Systems (ORIS) have made updates to triggers for Sponsored Project Notifications. Effective for all budget changes entered after February … Continued | 2/14/2022 | 2022 | Sponsored Project Notification Update for Budget Changes Office of Sponsored Research OSR in partnership with Office of Research Information Systems ORIS have made updates to triggers for Sponsored Project Notifications Effective for all budget changes entered after February 4 2022 notification will now be sent for clinical trials interest and income programs and Billing Per Unit projects These notifications will not be sent for changes to Lapsed Funds account 559150 For additional information see Sponsored Project Noficiation guidance For questions about announcements please reach out to ResAdminOSR@unc.edu |
Updated NIH Salary Cap FY 2022Salary Cap for Grants and Cooperative Agreements In National Institutes of Health notice NOT-OD-22-076, updated guidance has been provided regarding the salary cap limitations imposed for Fiscal Year 2022. At this time, NIH has not received an FY22 appropriation and … Continued | 2/14/2022 | 2022 | Salary Cap for Grants and Cooperative Agreements In National Institutes of Health notice NOT-OD-22-076 updated guidance has been provided regarding salary cap limitations imposed for Fiscal Year 2022 At time NIH has not received FY22 appropriation and is operating under Continuing Resolution that applies terms and conditions of Consolidated Appropriations Act 2021 and restricts amount of direct salary to Executive Level II of Federal Executive pay scale New salary levels are now available from Office of Personnel Management for Executive Pay Scale Effective January 2 2022 Executive Level II salary level is $203,700 Office of Sponsored Research OSR Information Sheet has been updated to reflect new salary limitations Please contact your department’s OSR Sponsored Projects Specialist or Sponsored Programs Office at grants@unc.edu for support budgeting and applying salary caps For questions regarding announcement please contact ResAdminOSR@unc.edu |
January 2022 Retroactive PaymentsIn January 2022, the Fiscal Year 2022 Legislative Salary Increases (LSI) were implemented as retroactive payments for the applicable work period from July – December 2021. The Office of Sponsored Research (OSR) is providing information on the retroactive payment distribution, … Continued | 2/10/2022 | 2022 | In January 2022 Fiscal Year 2022 Legislative Salary Increases LSI were implemented as retroactive payments for applicable work period from July - December 2021 Office of Sponsored Research OSR is providing information on retroactive payment distribution identifying impacts to sponsored projects and including next steps for departments Retroactive Payment Distribution Below are several key criteria for distribution of retroactive LSI payments Applicable work period of performance was July – December 2021 Only processed on earning codes RRG Retro Regular RRF ROT RLO R18 R19 On sponsored projects retroactive payments were distributed based on Project Status in ConnectCarolina If Project Status was in Reporting Hold or Closed retroactive payment posted to department’s payroll suspense If Project Status was Open or Ended retroactive payment posted to project If employee/personnel were no longer at University at time of payment and/or funding sources were in Reporting Hold or Closed payment posted to department’s payroll suspense Sponsored Projects Review & Process Impacted sponsored projects as described above were those in Open or Ended status regardless of project's end date As you review these retroactive payment transactions please use criteria below to determine next steps and prioritize projects that ended before January 2022 If any of these payments need to be moved they will need to be processed via Payroll Accounting Adjustment Tool PAAT Payment may stay on project if Retroactive payment falls within sponsored project period of performance Budget/funding is available Final financial reporting has not been completed Payment should move to non-sponsored source if Retroactive payment is outside sponsored project period of performance Budget/funding is not available Final financial reporting has already been completed Payment can move to applicable continuation project if Retroactive payment is within overall award/contract period of performance Budget/funding is available Final financial reporting has not been completed Personnel Subject to Sponsor Salary Caps For personnel subject to NIH and/or other sponsor salary caps retroactive payments were applied proportionally as listed in funding swaps for July - December 2021 work period Meaning retroactive payments which should have entirely posted to cost-share were applied proportionally to project if it was in Open or Ended status These transactions should be reviewed and PAATs processed as necessary These projects will be reviewed as part of OSR’s closeout process but if you need additional information on specific projects impacted for your department please contact OSRBilling@unc.edu For all other questions related to LSI payments and/or PAATs please contact Brian Bertlshofer bertlsbj@email.unc.edu |
Information Sheet Update2022-2023 Certificate of Liability Coverage The Office of Sponsored Research (OSR) has released the Certificate of Liability Coverage effective 02/01/2022-02/01/2023 to the Information Sheet. Please contact ResAdminOSR@unc.edu with any questions. OSR Home News & Newsletters Join Mailing List | 2/9/2022 | 2022 | 2022-2023 Certificate of Liability Coverage Office of Sponsored Research OSR has released Certificate of Liability Coverage effective 02/01/2022-02/01/2023 to Information Sheet Please contact ResAdminOSR@unc.edu with any questions |
Fiscal/Calendar Year 2022 Fringe Benefit UpdateUpdates were made to Fixed Health Insurance for Permanent EHRA/SHRA Employees, Social Security (OASDI) Maximum Taxable Salary Base and Maximum Contribution, Compensation Limits Subject to Retirement (TSERS & ORP), Overall Retirement Contribution Rate (TSERS & ORP). Please refer to the … Continued | 2/1/2022 | 2022 | Updates were made to Fixed Health Insurance for Permanent EHRA/SHRA Employees Social Security OASDI Maximum Taxable Salary Base and Maximum Contribution Compensation Limits Subject to Retirement TSERS & ORP Overall Retirement Contribution Rate TSERS & ORP Please refer to Fringe Benefit memo updated Schedule I & II and Information Sheet to appropriately determine personnel benefits in proposals SCHEDULE I Fringe Benefits Health Insurance Permanent Employee Post-Doctoral Appointee Graduate Students Graduate Students with FICA exemption Undergraduate Students with FICA exemption SCHEDULE II Additional Benefits Fringe Benefits Health Insurance FP Member - Permanent Employee Please contact your department’s assigned OSR Sponsored Projects Specialist with questions on applying these rates on sponsored projects For all other general questions please contact Brian Bertlshofer at 919 843-4891 bertlsbj@email.unc.edu |
Proposal and Award Communication Teamwork (PACT)A new initiative for the Office of Sponsored Research (OSR) and departments to work together is under way. The objective of Proposal and Award Communication Teamwork (PACT) is to create a strong partnership that is centered around effective communication between … Continued | 1/26/2022 | 2022 | A new initiative for Office of Sponsored Research OSR and departments to work together is under way objective of Proposal and Award Communication Teamwork PACT is to create strong partnership that is centered around effective communication between department and central office to support Research Administration at UNC key guidelines of PACT are to Provide guidance on critical topics Increase transparency and support around critical elements of award lifecycle through structured discussions Build on best practices through regular occurring discussions Process Department and OSR Sponsored Project Specialist SPS and/or Sponsored Programs Office schedule initial meeting Department and SPS work together to complete PACT committing to specific plan and determining frequency of future meetings PACT form is saved by both OSR and department PACT form is reviewed and updated on agreed-upon timeline Your department's Sponsored Projects Specialist SPS will contact you to schedule time to begin PACT discussion For questions regarding communication please email ResAdminOSR@unc.edu |
Science & Security UpdateNew Critical Requirements for NIH Other Support and Biosketch Processes Now In Place Effective January 25, 2022 NIH Refresher Training for new requirements is now available on the Office of Sponsored Research Science & Security website and includes the new … Continued | 1/25/2022 | 2022 | New Critical Requirements for NIH Other Support and Biosketch Processes Now In Place Effective January 25, 2022 NIH Refresher Training for new requirements is now available on the Office of Sponsored Research Science & Security website and includes the new NIH disclosure grid. Form Changes Related to NIH Refresher Training (NOT-OD-21-110) Other Support Biosketch Additional Form Changes related to NOT OD-21-169 SF424 R&R R&R Senior/Key Person Profile (Expanded) R&R Budget and Associated Subaward Budget Attachment(s) Form Project/Performance Site Location(s) PHS 398 Training Budget and Associated Subaward Budget Attachment(s) Form PHS Additional Indirect Costs PHS Fellowship Supplemental Form PHS Human Subjects and Clinical Trials Information SBIR/STTR Information For additional information on Science & Security updates, please visit the Guidance on Science & Security webpage. For questions concerning Science & Security, please contact Brian Collier at bcollier@email.unc.edu. |
It’s Time for a New Look!Updated Login Pages: RAMSeS, IRBIS, and ACAP Effective tomorrow, January 19, 2022 the Office of Research Information Systems (ORIS) will release an update to the landing and login pages for RAMSeS, IRBIS, and ACAP. Once you click the “Continue to ... | 1/18/2022 | 2022 | Updated Login Pages: RAMSeS, IRBIS, and ACAP Effective tomorrow, January 19, 2022 the Office of Research Information Systems (ORIS) will release an update to the landing and login pages for RAMSeS, IRBIS, and ACAP. Once you click the "Continue to Login" button, it will take you to single sign-on as usual dynamic content on these pages have been updated as well. RAMSeS and IRBIS will have research-related information, while ACAP will have animal research subject information There have been no functionality changes to these systems |
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University Closure and OSR DeadlinesThe University will be closed from December 24 through January 2, and reopen on January 3, 2022. During the closure, the Office of Sponsored Research (OSR) will not be available to process proposal and award transactions. To ensure our office ... | 12/8/2021 | 2021 | University will be closed from December 24 through January 2 and reopen on 3 2022 During closure Office of Sponsored Research (OSR) not available to process proposal award transactions To ensure our office can meet any tasks required before OSR has set following deadlines below. |
Reminder: 2021 OSR Campus Satisfaction SurveyWe have extended the survey until Wednesday, December 1st. As part of theimprovement effort in the Office of Sponsored Research, we are asking you to take a brief survey to inform us of your satisfaction with current processes ... | 11/12/2021 | 2021 | We have extended survey until Wednesday December 1st As part of continued improvement effort in Office Sponsored Research we are asking you to take brief inform us your satisfaction with current processes and interactions our office Responses will be anonymous appreciate feedback comments |
RAFTs Are Starting Again!The Office of Sponsored Research (OSR) is excited to announce that Research Administration Forum and Training (RAFTs) are starting again in 2022. There will be a mix of in-person and virtual RAFTs sessions and we are looking for topic suggestions ... | 11/11/2021 | 2021 | Office of Sponsored Research (OSR) is excited to announce that Administration Forum and Training (RAFTs) are starting again in 2022 There will be mix in-person virtual RAFTs sessions we looking for topic suggestions from you |
Update for Community CollaboratorsNew IC Form Service Type: Community Collaborator A new abbreviated checklist is available for a new category of Independent Contractor (IC) called Community Collaborators. Community collaborators are individuals who provide guidance and/or support to an activity, project, or program based ... | 11/2/2021 | 2021 | New IC Form Service Type: Community Collaborator new abbreviated checklist is available for new category of Independent Contractor (IC) called Community Collaborators Community collaborators are individuals who provide guidance and/or support to activity project or program based on their unique experience knowledge skills and/or social capital Most commonly designation is used for members of Community or Patient Advisory Boards/Committees or individuals providing similar services to project or program new abbreviated IC checklist for Community Collaborators will facilitate quicker processes for campus departments engaging with Community Collaborators including those supported by sponsored project Community Collaborators are restricted to following: collaboration lasts no more than 1 year contract does not exceed $5,000.00 collaborator is U.S person who can provide W-9 IRS form with Community Collaborator checklist To find out more see Community Collaborator Form page or you can find details in newly released process 708.4 - Procedure on Paying Community Collaborator For questions or more information contact Accounts Payable at ic_review@unc.edu For questions regarding specific projects please contact your department's Sponsored Projects Specialist For questions regarding announcement please contact ResAdminOSR@unc.edu. |
National Science Foundation UpdateUpdates to NSF Awards Terms and Conditions Effective for awards starting on or after October 4, 2021, NSF Award Terms and Conditions have been revised: NSF Agency Specific Requirements to the Research Terms and Conditions (ASR) Grant General Conditions (GC-1) ... | 10/21/2021 | 2021 | Updates to NSF Awards Terms and Conditions Effective for awards starting on or after October 4 2021 NSF Award Terms and Conditions have been revised: NSF Agency Specific Requirements to Research Terms and Conditions (ASR) Grant General Conditions (GC-1) Cooperative Agreement Financial & Administrative Terms and Conditions (CA-FATC) Cooperative Agreement Modifications and Supplemental Financial and Administrative Terms and Conditions (CA-FATC) for Major Multi-User Research Facility Projects and Federally Funded Research and Development Centers Administration of NSF Conference or Group Travel Award Grant Conditions (FL 26) terms and conditions incorporate new article on Domestic Preferences for Procurements CA-FATC also contains new article on Made in America Click here to see more information on changes |
Update: COVID Airfare CreditsReturned COVID Airfare Credits to Sponsored Projects As mentioned in the memo sent by UNC Travel Services, a journal entry has been processed to centrally credit the value of applicable airfare tickets back to the original chartfield string (CFS) used ... | 10/19/2021 | 2021 | Returned COVID Airfare Credits to Sponsored Projects As mentioned in memo sent by UNC Travel Services journal entry has been processed to centrally credit value of applicable airfare tickets back to original chartfield string CFS used to purchase them For sponsored projects credits we implemented following For sponsored projects with PSIDs in ACTIVE status in ConnectCarolina any applicable credits were returned to project includes projects with continuing PSIDs If original PSID is now closed but has continuing PSID credit has been applied to most recent continuing PSID For sponsored projects with PSIDs in CLOSED status in ConnectCarolina and there is no continuing PSID or if applicable continuing PSID is in CLOSED status credits were not returned to closed projects For questions please contact Rebecca Spanos Travel and Payment Card Services Manager at rspanos@email.unc.edu For questions concerning communication please contact OSRCommunications@unc.edu |
New F&A Rate Agreement & DHHS Service Rates UpdateThe Office of Sponsored Research (OSR) has received the updated F&A Rate Agreement and added the FY 2022 DHHS Service Rates to the Information Sheet. The F&A rates remain the same as on the prior rate agreement. The Facilities and Administrative Rates ... | 10/1/2021 | 2021 | Office of Sponsored Research OSR has received updated F&A Rate Agreement and added FY 2022 DHHS Service Rates to Information Sheet F&A rates remain same as on prior rate agreement Facilities and Administrative Rates Guidance has also been updated to reflect changes on Information Sheet Clinical Trials As reminder Clinical Trials both Federal and non-Federal are classified under Organized Research Below is information for Clinical Trials F&A rates Clinical trials conducted in hospital-owned facilities within 10-mile radius apply 28% Off-Campus rate Clinical trials conducted in University-owned facilities apply full 55.5% On-Campus rate for all general inquiries concerning announcement please contact ResAdminOSR@unc.edu For questions on new rate agreement please contact Brian Bertlshofer at bertlsbj@email.unc.edu |
Coming Soon: New Webpage!New Subagreement Webpage and Resources The Office of Sponsored Research (OSR) is excited to announce a NEW Subagreement Webpage coming soon! Contribute Content for the Webpage We are inviting you to be a part of the process of developing this new resource ... | 9/30/2021 | 2021 | New Subagreement Webpage and Resources Office of Sponsored Research OSR is excited to announce NEW Subagreement Webpage coming soon Contribute Content for Webpage We are inviting you to be part of process of developing new resource and specifically seeking FAQs and Tips and Tricks We want to provide answers to questions that you have and we want to know what has helped you and your department when working on subagreements In turn we will share information and resource on new webpage and better inform our broader campus research community For questions on specific subagreements please contact your departments Sponsored Projects Specialist For all other general inquiries concerning communication please contact ResAdminOSR@unc.edu |
Update – OSR Cost Share Journal Entry TypeClarification on New OSR Cost Share Journal Type The Office of Sponsored Research (OSR) is providing additional guidance on the new Campus Journal Entry (JE) type called 'OSR-COST SHARE'. What This JE is only used to record the following types ... | 9/14/2021 | 2021 | Clarification on New OSR Cost Share Journal Type Office of Sponsored Research OSR is providing additional guidance on new Campus Journal Entry JE type called 'OSR-COST SHARE' What JE is only used to record following types of cost share in ConnectCarolina Third Party in-kind cost share Grant to grant cost share Unrecovered overhead All other cost share such as salary caps is still be recorded using current process new JE type is used only to record cost share not already in ConnectCarolina Why As there is no relatable financial transaction in ConnectCarolina for above listed categories of cost share JE type will be used to record it in financial system with supporting documentation Thus allowing OSR to accurately report information to sponsor How JE is entered same as any other campus journal with pre-populated fields to assist in entry Key Reminders Must net to zero $0 Use source 49999 Debit positive 559152 - Cost Sharing Credit negative 559153 - Cost Sharing Offset Use same Chartfield String fund/source/dept/project id on both lines except account JE is routed to pre-audit for approval ensure all appropriate supporting documentation is attached Guidance document has been updated and FAQs have been added to OSR FAQ page For questions concerning whether cost share is required for project please contact your departments Sponsored Projects Specialist For questions concerning cost share reporting on specific sponsored project please contact your departments Sponsored Projects Accountant For all other general inquiries concerning communication please contact ResAdminOSR@unc.edu |
*New* NIH Requirements for LoginsNIH requiring multi-factor authentication for logins The National Institute of Health (NIH) is improving security and as a result is requiring stronger proof that a person logging into their system is who they say they are. This change will happen ... | 9/14/2021 | 2021 | NIH requiring multi-factor authentication for logins National Institute of Health NIH is improving security and as result is requiring stronger proof that person logging into their system is who they say they are change will happen in two parts Part I Starting September 15 2021 University is adding Duo 2-step verification to comply with NIH requirement for multi-factor authentication logins for using their systems Part II By December 2022 University will provide appropriate levels of assurance of persons identity requiring that person has presented government-issued photo ID to UNC Fortunately University already has these processes in place to verify these IDs for anyone who is issued OneCard Who affects All faculty and staff who access NIH systems More about change Starting September 15 2021 when UNC faculty and staff log in to NIH systems they will be required to do Duo 2-step verification after theyve entered their Onyen and password Since UNC already requires Duo 2-step verification for many other systems most employees should adapt to change easily In case that someone needs to set up their Duo 2-step verification they can follow these instructions on how to add device for 2-step verification NIH is also requiring additional assurance of identity by December 2022 means that along with Duo 2-step verification UNC also needs to assert to NIH that identity of faculty or staff member has been appropriately vetted ITS preparing for change Information Technology Services ITS is currently working with Office of University Registrar and Human Resources to develop identity proofing processes to collect assurance information about faculty and staff That information will be used to assert appropriate assurance levels to NIH and other services that require it For questions please contact ResAdminOSR@unc.edu |
New Form ReleasedThe Office of Sponsored Research (OSR) and UNC Travel & Expenses have worked together to create the Fly America Act Waiver Request Form. This form has been added to OSR's Forms and Tools webpage in the Prior Approval and Waiver ... | 9/8/2021 | 2021 | Office of Sponsored Research OSR and UNC Travel & Expenses have worked together to create Fly America Act Waiver Request Form form has been added to OSR's Forms and Tools webpage in Prior Approval and Waiver Section These requests must be completed and attached to travel request in Concur Fly America Act Waiver Request Form form is statement executed by traveler and/or Principal Investigator PI justifying use of foreign-flag air carrier for travel charged to federally sponsored project cost of travel subject to Fly America Act that does not adhere to regulation will be borne by Principal Investigator's department or will need to be moved to suitable non-sponsored funding source Exceptions must be documented prior to travel and pre-approved by Travel Office In no case is use of foreign air carrier justified because of cost convenience or traveler preference If you have questions or need further information please email ResAdminOSR@unc.edu |
NIH Loan Repayment Programs 2021The National Institutes of Health (NIH) is accepting new and renewal applications for its Loan Repayment Programs that provide support to health professionals pursuing careers in biomedical and behavioral research. The application cycle is September 1, 2021 - November 18, ... | 9/3/2021 | 2021 | National Institutes of Health NIH is accepting new and renewal applications for its Loan Repayment Programs that provide support to health professionals pursuing careers in biomedical and behavioral research application cycle is September 1 2021 November 18 2021 In order to complete your application by deadline Office of Sponsored Research OSR requires completed UNC Loan Repayment Program LRP Certification Form be submitted to our office by November 12 to certify your application NIH can repay up to $50,000 year of qualified educational debt via six 6 extramural programs Clinical Research Pediatric Research Health Disparities Research Contraception and Infertility Research Clinical Research for Individuals from Disadvantaged Backgrounds *New* Research in Emerging Areas Critical to Human Health REACH Criteria of Extramural Programs Eligibility Citizenship applicants must be U.S citizens or U.S national or permanent resident status Qualifying Degree Applicant must have M.D. Ph.D. Pharm.D. Psy.D. D.O. D.D.S. D.M.D. D.P.M. D.C. N.D. O.D. D.V.M. or equivalent doctoral-level degree from accredited institution Qualifying Educational Debt sum of your educational debt must equal at least 20% of your base salary from institution supporting your research Qualifying Research Applicant must commit at least two 2 years to conduct qualified research funded by domestic nonprofit organization or U.S federal state or local government entity Domestic nonprofit research funding - Your research must be supported by domestic nonprofit foundation university professional association or other nonprofit institution or U.S government agency Federal State or local domestic foundation professional association or institution is considered to be nonprofit if it is exempt from Federal tax under provisions of Section 501 of Internal Revenue Code 26 U.S.C 501 NIH grants and university salaries are considered eligible funding Your employment must be with domestic nonprofit institution Refer to NIH Loan Repayment Eligibility webpage for further guidance Other Considerations Applicants may only submit one 1 LRP application to one 1 program per NIH fiscal year Applicants must devote > 50% effort to research for two 2 years for new applicants or one 1 to two 2 years for renewals Applicants who have no federal judgment liens against their property arising from federal debt even if judgment is paid-in-full or satisfied Up to $50,000 of qualified student loan debt including most undergraduate graduate and medical school loans may be supported annually loan is in addition to institutional salary received for research Applications must be submitted no later than last day of submission deadline via LRP online site by 8 00 p.m Eastern Time Zone Refer to NIH Loan Repayment 2021-2022 Application Guide or FAQ webpage for further guidance UNC Submission Process Applicants should complete LRP application online Applicants should choose Amanda Chang as Institutional Business Official using ResAdminOSR@unc.edu as email address Amanda's eRA commons ID is AMANDA_CHANG Applicants should complete and obtain department signatures on UNC LRP Certification Form and submit it by email to ResAdminOSR@unc.edu Once form is received and reviewed OSR will certify applicants information in LRP system Complete UNC Loan Repayment Program Certification Form UNC LRP Certification Form does not open in web browser Clicking link will automatically save form to your computers Download folder where you can open it using Adobe Current Institutional Base Salary is required Department Chair & Business Manager signature is required Department Contact Name and e-mail address are required UNC LRP Certification Form is due to OSR ResAdminOSR@unc.edu by Friday November 12 2021 REMINDER LRP online application is incomplete unless certified by UNCs institutional business official If applicant for your department has already submitted their application for program form will still need to be completed and returned to OSR to finalize certification process in LRP system Please direct all questions regarding NIH LRP to ResAdminOSR@unc.edu |
Update to RAM ReportsNew Monthly Snapshot Reports The Monthly Reports Tab is now available in RAM Reports. This enhancement provides the ability to view and download monthly snapshot reports for the overall award as well as individual projects. The reports are available in ... | 8/17/2021 | 2021 | New Monthly Snapshot Reports Monthly Reports Tab is now available in RAM Reports enhancement provides ability to view and download monthly snapshot reports for overall award as well as individual projects reports are available in either summary or detail and downloadable in both PDF and CSV formats summary of key elements is below and more information is available on OSR's RAM Reports Updates webpage Key Elements of Monthly Snapshots report will only display transactions for accounting period selected Detail report will be subtotaled by Transaction Type and Account and will list detail within each grouping Detail report will only include budget and actual expense transactions not projections pre-encumbrances or encumbrances For questions concerning specific financial transactions on projects please contact your Sponsored Projects Accountant For all other questions please contact ResAdminOSR@unc.edu |
FY 2022 Fringe Benefits ReleasedUpdates were made to Health Insurance Rates and Retirement Contributions for Full-Time Permanent EHRA/SHRA employees, Post Doc Trainees, and Research Associates. Please refer to the Fringe Benefit memo, updated Schedule I & II, and Information Sheet to appropriately determine personnel ... | 8/13/2021 | 2021 | Updates were made to Health Insurance Rates and Retirement Contributions for Full-Time Permanent EHRA/SHRA employees Post Doc Trainees and Research Associates Please refer to Fringe Benefit memo updated Schedule I & II and Information Sheet to appropriately determine personnel benefits in proposals Please contact your departments assigned Office of Sponsored Research OSR Sponsored Projects Specialist or Sponsored Programs Office SPO with questions on applying these rates on sponsored projects For all other general questions please contact Brian Bertlshofer at 919 843-4891 bertlsbj@email.unc.edu |
Update to Graduate Student Fees TableThe Office of Sponsored Research (OSR) has updated the Graduate Student Fees Table on the OSR website. These updates are made based on the Cashier's Office information for FY 2021-2022 Graduate Student Fees. Updated Categories Campus Security Student Health Grad ... | 8/11/2021 | 2021 | Office of Sponsored Research OSR has updated Graduate Student Fees Table on OSR website These updates are made based on Cashier's Office information for FY 2021-2022 Graduate Student Fees Updated Categories Campus Security Student Health Grad Student Programming Night Parking preview of page update is below and annual and semester totals listed are also current sum totals for Academic Year 2021-2022 Please email ResAdminOSR@unc.edu if you have any additional concerns or questions |
ePAR Deadline and Processing RequirementsReminder: Submit ePARs Prior to the Deadline During the summer months, May-August, the Office of Sponsored Research (OSR) experiences an increased volume of ePARs, most of which are related to summer salary payments. To ensure that employees receive payments on ... | 8/9/2021 | 2021 | Reminder Submit ePARs Prior to Deadline During summer months May-August Office of Sponsored Research OSR experiences increased volume of ePARs most of which are related to summer salary payments To ensure that employees receive payments on time please be sure that all requests are awaiting OSR approval by August 2021 EHRA School/Division ePAR approval deadline which is August 12 2021 at 12 00pm Timely payment cannot be guaranteed for any ePAR submitted after deadline In order to facilitate processing ePARs please submit supporting documentation notes and ensure that any cost share is documented appropriately For questions please contact J.R Pike at james_pike@unc.edu |
New Operating Standard and ProcedurePrepaid Cards and Procedure The Office of Sponsored Research (OSR) is excited to release OSR Operating Standard 500.17 - Prepaid Cards and Procedure for 500.17 - Prepaid Card Request & Reconciliation. Both may be located via OSR's website or directly ... | 8/5/2021 | 2021 | Prepaid Cards and Procedure Office of Sponsored Research OSR is excited to release OSR Operating Standard 500.17 - Prepaid Cards and Procedure for 500.17 - Prepaid Card Request & Reconciliation Both may be located via OSR's website or directly from links above operating standard and procedure detail steps to request and reconcile prepaid cards related to sponsored project UNC Finance Division Finance procedures should be followed for requesting and reconciling prepaid cards for non-sponsored activities Expectations of Prepaid Card Management All prepaid cards distributed within calendar month must be reconciled by 15th or next business day of following month unless required sooner for reporting purposes Prepaid card use is strictly limited to payment of study subject/participant incentives for sponsored projects Only SHRA and EHRA employees are able to request and have access to Bank of America Prepaid Administration Tool PAT Funds reconciled from prepaid card advance should not exceed available balance in prepaid card advance account code For questions please contact ResAdminOSR@unc.edu |
Updated Budget Revision/Prior Approval FormsNew Account Code 558430 to Pay Educational Awards to Non-UNC Enrolled Students A new budget (and expense) account code 558430 - Educational Award Non-Enroll, Non-Student Payments has been added to the Office of Sponsored Research (OSR) Budget Revision and Prior ... | 7/21/2021 | 2021 | New Account Code 558430 to Pay Educational Awards to Non-UNC Enrolled Students new budget and expense account code 558430 - Educational Award Non-Enroll Non-Student Payments has been added to Office of Sponsored Research OSR Budget Revision and Prior Approval Request forms intended use of new account code is to pay non-UNC enrolled students by voucher and more on procedure can be found here Please note that version to use for both forms should be dated 7/14/2021 For questions concerning budget revisions or prior approval requests for project please contact your departments Sponsored Projects Specialist For all other general inquiries concerning communication please contact ResAdminOSR@unc.edu |
Coming Soon! RAM Reports EnhancementNew Monthly Snapshot Reports In August 2021, after July closes, the Monthly Reports Tab will be available in RAM Reports. This enhancement provides the ability to view and download monthly snapshot reports for the overall award as well as individual ... | 7/20/2021 | 2021 | New Monthly Snapshot Reports In August 2021 after July closes Monthly Reports Tab will be available in RAM Reports enhancement provides ability to view and download monthly snapshot reports for overall award as well as individual projects reports are available in either summary or detail and downloadable in both PDF and CSV formats summary of key elements is below and more information will be available on OSRs RAM Reports Updates page by release Key Elements of Monthly Snapshots Reports will only display transactions for accounting period selected Detail report will be subtotaled by Transaction Type and Account and will list detail within each grouping Detail report will only include budget and actual expense transactions not projections pre-encumbrances or encumbrances For questions concerning specific financial transactions on sponsored projects please contact your Sponsored Projects Accountant For all other general inquiries please contact ResAdminOSR@unc.edu |
Office of Sponsored Research UpdateOSR Office in AOB Open to Visitors In alignment with the University's return to campus guidance, the Office of Sponsored Research (OSR) has opened our office to the public beginning Monday, July 19. Please see below for more information about ... | 7/20/2021 | 2021 | OSR Office in AOB Open to Visitors In alignment with University's return to campus guidance Office of Sponsored Research OSR has opened our office to public beginning Monday July 19 Please see below for more information about transition Where is OSR's office located and what are office hours OSR is located on 2nd floor of Administrative Office Building AOB in suite 2200 104 Airport Drive Suite 2200 Chapel Hill NC 27599 Google Directions Visitors to OSR in AOB are welcome weekdays from 9 00 AM - 5 00 PM Appointments are not required for AOB drop-in visits for delivering original documents such as mail checks and other items requiring OSR assistance for processing Who will be available to assist at OSR's physical office As we mentioned above OSR is opening our physical office to both align with University's return to campus and to provide more flexibility in support for your sponsored project needs However does not mean that all our office team members will return to working on campus With your collaboration OSR remains fully operational while working remotely with minimal impact Our office team members will continue to virtually meet and communicate with you and we remain committed to providing service and support you need with sponsored programs administration Our team members working in AOB during office hours will be able to receive and process your deliveries and provide general guidance If you have specific questions or issues please refer to OSR's Contact Us webpage to identify best email contact or use RAMSeS Contact Finder to identify Sponsored Projects Specialist or Sponsored Projects Accountant assigned to proposal or project What should I know or be prepared for before I visit OSR's office OSR will adhere to University's Community Standards and require that face masks be worn at all times while in our office and social distancing of three to six feet must be practiced Our office personnel will also be following these standards and be masked and distanced at all times while providing service During our office hours doors to AOB and OSR's office suite 2200 will be unlocked so please come in and stop at our front reception for assistance In addition please monitor your health - if you have any symptoms listed on COVID-19 symptom list do not come to campus You may reach OSR at 919 966-3411 or ResAdminOSR@unc.edu and we will be happy to provide no-contact assistance Do we need to deliver all items in person to OSR's office No All processes utilized during OSR's continuity of operations remain in effect If you wish to use our green mail drop box at AOB to deliver original documents for OSR to process i.e. agreements checks etc. please continue to do so Our response schedule is not changing and we will continue to monitor and process all deliveries We look forward to welcoming visitors again at AOB and hope everyone has safe return to campus! For any questions or concerns on announcement please contact ResAdminOSR@unc.edu |
Released – OSR Cost Share Journal Entry TypeNew OSR Journal for Recording Committed Cost Share Cost Share, also referred to as matching or in-kind contribution, is the financial portion of a sponsored project that is not covered by sponsor funds. Based on individual project agreements, committed cost-share ... | 7/15/2021 | 2021 | New OSR Journal for Recording Committed Cost Share Cost Share also referred to as matching or in-kind contribution is financial portion of sponsored project that is not covered by sponsor funds Based on individual project agreements committed cost-share may be required to be reported to sponsor To facilitate this Office of Sponsored Research OSR in conjunction with Finance developed new Journal Entry JE type in Campus Journal Entry called 'OSR-COST SHARE' new OSR Cost Share JE will be used to record following types of cost share in ConnectCarolina third party/in-kind cost share grant to grant cost share and unrecovered overhead process remains same for recording other types of cost-share allows departments to easily record and track mandatory cost-share that must be reported to sponsor which was not recorded in ConnectCarolina OSR will use cost-share listed in ConnectCarolinas General Ledger when preparing report for sponsor Effective for transactions dated July 1 2021 and after all applicable committed cost-share must be tracked using new JE type If there is cost-share on project then please use new JE type to move it to correct project unless it has already been reported to sponsor For more information on creating these new journals please see guidance document Key Elements is net-zero journal meaning that no amount will be expensed to or removed from project Both debit and credit JE lines use same chartfield string CFS account codes for both lines will be limited to Debit Positive 559152 - Cost Share Credit Negative 559153 - Cost Share Offset same type of documentation currently used for cost share tracking will need to be attached to JE OSR Pre-audit team will review and approve these JEs For questions concerning whether cost share is required for project please contact your departments Sponsored Projects Specialist For questions concerning cost-share reporting on specific sponsored project please contact your departments Sponsored Projects Accountant For all other general inquiries concerning communication please contact OSRCommunications@unc.edu |
New Account Codes for Study Subject Payments & ExpensesEffective July 1, 2021, accounts 514810 (Study Subject Payments) and 514820 (Study Subject Expenses) will be replaced by the new accounts below for all voucher payments and cash advance settlements related to study subjects. The new account codes now roll ... | 7/9/2021 | 2021 | Effective July 1 2021 accounts 514810 Study Subject Payments and 514820 Study Subject Expenses will be replaced by new accounts below for all voucher payments and cash advance settlements related to study subjects new account codes now roll up into budget account 523000 New account 523150 - Study Subject Payments replaces 514810 Payment made to individuals as compensation for participating research studies and subject to 1099 reporting New account 523160 - Study Subject Expenses replaces 514820 Reimbursement of travel and out-of-pocket subsistence expenses for participating study subjects and not subject to 1099 reporting Per Finance Memo once all transactions using old accounts codes have posted 514810 & 514820 will be deactivated and only report transactions prior to 7/1/2021 FAQ on Change What if I have pending transactions using accounts 514810 and 514820 If accounting date of your voucher or journal is on 7/1/2021 those transactions will still be reviewed and approved to post to retiring study subject account codes Once these transactions have posted UNC Accounting Services will process batch journal entry to move these expenses to new account codes Are previous expenses posted to 514810 and 514820 transferring to their respective new accounts No expenses with accounting dates before 7/1/2021 will report on retiring study subject account codes 514810 and 514820 All expenses using new account codes for study subjects will report on 523150 and 523160 It's possible to have project reporting expenses for study subjects on both sets of account codes What if I need to journal expenses posted to 514810 and 514820 Once accounts 514810 and 514820 have been deactivated you will not be able to use them To move expenses for study subjects on deactivated accounts 514810 and 514820 process Other Campus Journal JOT using new accounts For example You had previously reconciled cash advance of $200 to account 514810 and it should have been reconciled to 522928 To correct this select Other Campus Journal JOT and enter your journal lines as follows Debit account 522928 correct account $200 Credit account 523150 replaces 514810 -$200 If you have any questions about new account code change please contact Accounting Services at accounting@unc.edu or Yiwen Wang Accounting Manager at yiwen_wang@unc.edu For questions on budgeting or expensing new account codes on specific proposals or sponsored projects please contact your Sponsored Projects Specialist For all other general inquiries on announcement please contact OSRCommunications@unc.edu |
ePAR Deadline and Processing RequirementsReminder: Submit ePARs Prior to the Deadline During the summer months, May-August, the Office of Sponsored Research (OSR) experiences an increased volume of ePARs, most of which are related to summer salary payments. To ensure that employees receive payments on ... | 7/9/2021 | 2021 | Reminder Submit ePARs Prior to Deadline During summer months May-August Office of Sponsored Research OSR experiences increased volume of ePARs most of which are related to summer salary payments To ensure that employees receive payments on time please be sure that all requests are awaiting OSR approval by July 2021 EHRA School/Division ePAR approval deadline which is July 15 2021 at 12 00pm Timely payment cannot be guaranteed for any ePAR submitted after deadline In order to facilitate processing ePARs please submit supporting documentation notes and ensure that any cost share is documented appropriately For questions please contact J.R Pike at james_pike@unc.edu |
Coming Soon – New OSR Journal Entry TypeNew OSR Journal for Recording Committed Cost Share Cost Share, also referred to as matching or in-kind contribution, is the financial portion of a sponsored project that is not covered by sponsor funds. Based on individual project agreements, committed cost-share ... | 7/8/2021 | 2021 | New OSR Journal for Recording Committed Cost Share Cost Share also referred to as matching or in-kind contribution is financial portion of sponsored project that is not covered by sponsor funds Based on individual project agreements committed cost-share may be required to be reported to sponsor To facilitate this Office of Sponsored Research OSR in conjunction with Finance will release on July 15 2021 new Journal Entry JE type in Campus Journal Entry called 'OSR-COST SHARE' new OSR Cost Share JE will allow departments to easily record and track mandatory cost-share that must be reported to sponsor OSR will use cost-share listed in ConnectCarolinas General Ledger when preparing report for sponsor Effective for transactions dated July 1 2021 and after all applicable committed cost-share must be tracked using new JE type If there is cost-share on project then please use new JE type to move it to correct project unless it has already been reported to sponsor Key Elements is net-zero journal meaning that no amount will be expensed to or removed from project Both debit and credit JE lines use same chartfield string CFS account codes for both lines will be limited to Credit Positive 559152 - Cost Share Debit Negative 559153 - Cost Share Offset same type of documentation currently used for cost share tracking will need to be attached to JE OSR Pre-audit team will review and approve these JEs For questions about new JE type for specific sponsored projects please contact your Sponsored Projects Accountant For all other general inquiries on announcement please contact OSRCommunications@unc.edu |
Office of Sponsored Research Vacant PositionsOSR is Expanding Our Contracting team! The Office of Sponsored Research is currently recruiting for five positions to add to its expanding Research Administration Contracting team. We are adding an additional contracting team to support complex clinical and non-clinical research ... | 6/28/2021 | 2021 | OSR is Expanding Our Contracting team Office of Sponsored Research is currently recruiting for five positions to add to its expanding Research Administration Contracting team We are adding additional contracting team to support complex clinical and non-clinical research agreements with non-industry sponsors In addition to these new positions we are also recruiting for two Contracting Officer vacancies on our team that focus on subawards and subcontracts We are recruiting for following positions Contracting Team Manager new team https //unc.peopleadmin.com/postings/194375 Contracting Officer industry non-clinical https //unc.peopleadmin.com/postings/194359 Contracting Officer 2 positions on new contracting team https //unc.peopleadmin.com/postings/194368 Contracting Officer subawards/contracts https //unc.peopleadmin.com/postings/194355 Interested applicants are encouraged to apply for each open position to receive consideration for all positions! Be on lookout for additional positions in coming months For questions please contact OSRCommunications@unc.edu |
NSF Guidance and Science and Security UpdateNSF Releases Updated PAPPG NSF has released the updated Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 22-1). This is effective for proposals submitted or due on or after October 4, 2021. Please note that these changes ONLY apply ... | 6/23/2021 | 2021 | NSF Releases Updated PAPPG NSF has released updated Proposal & Award Policies & Procedures Guide PAPPG NSF 22-1 is effective for proposals submitted or due on or after October 4 2021 Please note that these changes ONLY apply to NSF Key Changes to NSF PAPPG Release of NSF Pre-award and Post-award Disclosures Relating to Biographical Sketch and Current and Pending Support table identifies where pre- and post-award current and pending support disclosure information must be provided Please begin using table Increasing page limit for biographical sketch to three pages Updates to current and pending support section of NSF proposals Updates to Background and Related Policies and Procedures NSF Pre-award and Post-award Disclosures Relating to Biographical Sketch and Current and Pending Support Updates to Sponsor Specific Updated Proposal & Award Policies & Procedures Guide PAPPG NSF 22-1 For questions on announcement please contact OSR at ResAdminOSR@unc.edu |
Updates to Guidance on Science and Security WebpageNew Due Date for NIH Biosketch & Other Support Formats National Institutes of Health (NIH) released Notice NOT-OD-21-110 which describes the implementation of the updated Other Support and Biosketch format pages and associated instructions, as outlined in NOT-OD-21-073. The updated ... | 5/26/2021 | 2021 | New Due Date for NIH Biosketch & Other Support Formats National Institutes of Health NIH released Notice NOT-OD-21-110 which describes implementation of updated Other Support and Biosketch format pages and associated instructions as outlined in NOT-OD-21-073 updated forms for both will be required for use with applications and Research Performance Progress Reports RPPR submitted for due dates on or after January 25 2022 Please note new due date requiring changes however it is highly recommended that you start using new materials now Key NIH Resources NIH Biosketch format pages and instructions and FAQs NIH Other Support format pages and FAQs NOT-OD-19-114 - Reminders of NIH Policies on Other Support NIH Standard Due Dates Updated Training & Resources on Science & Security Webpage Office of Vice Chancellor for Research and partnering research support offices have reviewed new requirements and provided new and updated training and resources to Office of Sponsored Research OSR Guidance on Science and Security Webpage Below is summary of key updates Updates to Background & Related Policies and Procedures CSET New Institutional Approach to Research Security in United States OSTP Disclosure Policies and Recommended Practices February 2021 JCORE Research Security Best Practices January 2021 FDP NSF Foreign Influence Management Session - August 2020 Updates to Sponsor Specific New NIH Guidance Updated NIH Other Support Template May 2021 New Resource UNC Other Support Sample May 2021 New Resource UNC Supplemental Info on NIH Other Support - May 2021 See more here Updates to FAQs Additional General FAQs New Resource NIH Other Support FAQs Update to Training Presentation Updated NIH Other Support and Biosketch Information Updates to Forms and Tools New Section Other Support and Biosketch Other UNC Related Resources Other Support Tool - update to NIH template coming soon SPO Knows Best Practices with NIH Other Support Guidance on Foreign Influence Additional related guidance is available on UNC Research webpage as well as Guidance memo from Vice Chancellor for Research on foreign influence concerns For questions on announcement please contact OSR at ResAdminOSR@unc.edu |
Industry Contracting Webpage Has MovedIndustry Contracting webpage is now on OSR website The Office of Sponsored Research (OSR) is pleased to announce that the Office of Industry Contracting webpage previously located at research.unc.edu/oic has now moved to the OSR website as a new page ... | 5/21/2021 | 2021 | Industry Contracting webpage is now on OSR website Office of Sponsored Research OSR is pleased to announce that Office of Industry Contracting webpage previously located at research.unc.edu/oic has now moved to OSR website as new page in Resources research.unc.edu/sponsored-research/resources/industry-contracting new IC webpage contains updated information from original Office of Industry Contracting site and all links from that previous site will redirect to new webpage New IC Webpage Layout Includes Detailed breakdown of agreement types Process steps for submitting different types of agreements New forms and resources for Industry agreement submittals IC team contact information As reminder IC team is responsible for reviewing and executing agreements with industry for sponsored projects including sponsored research and clinical trial agreements team is also responsible for all industry federal non-profit data use/transfer and research confidentiality agreements as well as other unfunded agreements For assistance with industry agreements please also contact OIC@unc.edu Any questions on announcement and/or to provide feedback on new IC webpage please contact OSRCommunications@unc.edu |
The OSR Deposit MemoDeposits to Projects Require an OSR Deposit Memo The Office of Sponsored Research (OSR) recently updated the OSR Deposit Memo that should be used with all deposits sent to OSR. Correctly completed deposit memos expedite processing and decreases errors as ... | 5/13/2021 | 2021 | Deposits to Projects Require OSR Deposit Memo Office of Sponsored Research OSR recently updated OSR Deposit Memo that should be used with all deposits sent to OSR Correctly completed deposit memos expedite processing and decreases errors as it documents information needed to complete deposit deposit memo can be found on OSR Forms & Tools page For questions please contact OSR at ResAdminOSR@unc.edu |
OSR Leadership AnnouncementLance Underwood - New Assistant Director for RA We are pleased to announce Lance Underwood as a new Assistant Director of Research Administration in the Office of Sponsored Research (OSR). He most recently held the position of OSR Research Administration ... | 5/6/2021 | 2021 | Lance Underwood - New Assistant Director for RA We are pleased to announce Lance Underwood as new Assistant Director of Research Administration in Office of Sponsored Research OSR He most recently held position of OSR Research Administration Manager of Team 1 servicing centers and institutes for Vice Chancellor for Research Lance will now direct Teams 1-4 of OSRs Research Administration unit Team 1 Vice Chancellor for Research Team 2 College of Arts and Sciences Team 3 School of Public Health Team 4 Organized Research Lance is experienced research administrator and CRA with over 20 years of experience at UNC-Chapel Hill both in departmental and central office positions He will be invaluable asset in his new role where he will provide oversight direction and guidance to research enterprise at UNC-Chapel Hill Please contact ResAdminOSR@unc.edu with any questions on announcement |
OSR Operating Standards Have MovedEffective May 1, 2021, Operating Standards and Procedures for the Office of Sponsored Research (OSR) officially migrated to the new University repository for policies, standards, and procedures. UNC Policystat, where all University policies were maintained, is being decommissioned. As part ... | 5/6/2021 | 2021 | Effective May 1 2021 Operating Standards and Procedures for Office of Sponsored Research OSR officially migrated to new University repository for policies standards and procedures UNC Policystat where all University policies were maintained is being decommissioned As part of migration all policies standards and procedures have new links What means Any links that reference OSR operating standards and procedures in email signatures bookmarks or documents should be updated Find list of all new links to OSR Operating Standards and Procedures here Using New Policy Site organization of new site provides more comprehensive groupings of different units and groups of policies and/or operating standards You can search entire site using search feature at top of page or per responsible unit For assistance/questions on announcement or to report any links that need to be updated on OSR website and/or documents please email OSRCommunications@unc.edu |
Changes Coming to Student PaymentsGradStar Update and Processing Student Payments Beginning August 2021, payments for student stipends, scholarships, fellowships, awards, or any other payments that directly benefit education-related expenses for undergraduate or graduate students will no longer be paid through Accounts Payable (AP) campus ... | 4/29/2021 | 2021 | GradStar Update and Processing Student Payments Beginning August 2021 payments for student stipends scholarships fellowships awards or any other payments that directly benefit education-related expenses for undergraduate or graduate students will no longer be paid through Accounts Payable AP campus vouchers These payments will be entered in GradStar Universitys reporting system for all non-service fellowships tuition and fee awards given to student Several important points to note about change are included below Scope of Effect As defined in Graduate School memo announcing change following student payment types will move to being entered in GradStar on semester basis and not via monthly AP campus vouchers fellowships and scholarships training grants awards for prizes and contests research studies and internships including stipends travel for students academic benefit 2021 Summer and Fall Payments Finance and Operations memo notes that any student payments prior to August 2021 summer should be processed by AP campus vouchers However payments applicable for August 2021 fall and after must be processed after rollout in GradStar More Info to Come Guidance and resources FAQs and training will be available prior to implementation in GradStar At present please reference following for further details Graduate School Memo announcing change Finance and Operation memo sent to campus voucher preparers GradStar resources and training For questions on impacts of change for sponsored projects please contact Office of Sponsored Research at ResAdminOSR@unc.edu |
Revised NIH Grants Policy Statement (NIHGPS)Publication of the Revised NIH Grants Policy Statement for Fiscal Year 2021 National Institutes of Health (NIH) recently released Notice NOT-OD-21-107 which announces publication of the revised NIH Grants Policy Statement (NIHGPS, rev. April 2021). The NIHGPS provides both up-to-date ... | 4/22/2021 | 2021 | Publication of Revised NIH Grants Policy Statement for Fiscal Year 2021 National Institutes of Health NIH recently released Notice NOT-OD-21-107 which announces publication of revised NIH Grants Policy Statement NIHGPS rev April 2021 NIHGPS provides both up-to-date policy guidance that serves as NIH standard terms and conditions of award for all NIH grants and cooperative agreements and extensive guidance to those who are interested in pursuing NIH grants For all NIH grants and cooperative agreements revision applies to budget periods beginning on or after October 1 2020 and supersedes in its entirety NIHGPS dated December 2019 revision incorporates new and modified requirements clarifies certain policies and implements changes in statutes regulations and policies that have been implemented through appropriate legal and/or policy processes since previous version of NIHGPS dated December 2019 For questions on announcement please contact OSR at ResAdminOSR@unc.edu |
New Process and Guidance Released for BPU ProjectsThe Office of Sponsored Research (OSR) is pleased to announce a new process and related guidance for identifying and managing Billable Per Unit (BPU) Projects. BPU projects are defined as contracts that provide for an indefinite quantity of supplies or ... | 4/7/2021 | 2021 | Office of Sponsored Research OSR is pleased to announce new process and related guidance for identifying and managing Billable Per Unit BPU Projects BPU projects are defined as contracts that provide for indefinite quantity of supplies or services rendered during fixed period not to exceed funding ceiling "up to" amount or price per supply/service "per unit" amount as specified in agreement Departments are responsible for invoicing BPU projects throughout project period Several resources and processes have been put in place to aid departments in managing BPU projects Key highlights are provided below and more details are available on BPU Guidance document on OSR Resources page Key Points about BPU Projects BPU Projects will receive Ledger 6 PS Project ID Number 6xxxxxx RAMSeS Billing Tab has new field "Billable Per Unit BPU " and if checked will define project as BPU BPU projects will be set up with $0 budget Department invoices Sponsor directly Invoice Template and Deposit Memo are available in new "Departmental Invoicing" section on OSR Forms & Tools page Department will receive system-generated emails reminders to invoice upon project set up and through project closeout For invoicing questions after project is set-up please contact OSRBilling@unc.edu For all other requests please contact ResAdminOSR@unc.edu session will provide overview of new BPU Project process and allow campus users opportunity to share feedback and have their questions answered Questions may be submitted in advance here |
New Guidance for NIH Other Support and BiosketchesChanges to the Biographical Sketch and Other Support Format Page for Due Dates on or after 5/25/2021 National Institutes of Health (NIH) recently released Notice NOT-OD-21-073 concerning upcoming changes to the Biographical Sketch and Other Support Format page. The updated ... | 3/25/2021 | 2021 | Changes to Biographical Sketch and Other Support Format Page for Due Dates on or after 5/25/2021 National Institutes of Health NIH recently released Notice NOT-OD-21-073 concerning upcoming changes to Biographical Sketch and Other Support Format page updated forms and instructions for both will be required for use with applications and Research Performance Progress Reports RPPR submitted for due dates on or after May 25 2021 Training & Resources - Additional Updates Forthcoming Office of Vice Chancellor for Research VCR is reviewing updated forms and instructions and will provide additional guidance and training shortly NIH also plans to release additional resources and training materials in coming weeks In interim please reference and review available resources below NIH related forms and resources NIH Biosketch format pages and instructions and FAQs NIH Other Support format pages and FAQs NOT-OD-19-114 - Reminders of NIH Policies on Other Support UNC related forms and resources Sample NIH Other Support Template - update to new format page coming soon Other Support Tool - update to NIH template coming soon UNC Science & Security Guidance - update to guidance & FAQs coming soon Science & Security Training Other Support - updates coming soon Science & Security Webinar Other Support SPO Knows Best Practices with NIH Other Support Guidance on Foreign Influence NIH applications due May 25 2021 subject to new requirements ALL new renewal resubmission and revisions Program Project Grants and Center Grants P Series Research Demonstration Education Projects R18 U18 R25 Institutional Service Awards & Other Training Grants T and D Series Construction Grants C06 UC6 Other Activity Codes G07 G08 G11 G12 G13 G20 R24 S06 S11 S21 S22 SC1 SC2 SC3 UG1 U10 U19 U24 U2C U41 U4 For more information - please see NIH standard due dates webpage If you are in process of creating either Biosketch or Other Support format page for applications and RPPRs due on or after May 25 2021 please refer to FAQs and instructions above and in notice and contact your OSR Sponsored Projects Specialist or SPO Grants Analyst at grants@unc.edu For questions on announcement please contact OSR at ResAdminOSR@unc.edu |
Personnel Tab in RAM Reports is Now LiveRAM Reports Enhancement: Personnel Tab Research Administration Management (RAM) Reports are brought to you by the Office of Sponsored Research (OSR) and Information Technology Services (ITS) to offer enhanced reporting for sponsored project financials. The addition of the Personnel Tab ... | 3/25/2021 | 2021 | RAM Reports Enhancement Personnel Tab Research Administration Management RAM Reports are brought to you by Office of Sponsored Research OSR and Information Technology Services ITS to offer enhanced reporting for sponsored project financials addition of Personnel Tab is key enhancement in rollout and more information on update is available on OSR's RAM Reports Updates page New Personnel Tab on Award and Project Summary Pages Personnel Expenses Available at Glance Filter by Categories Narrow down to specific categories quickly for analysis Each entry links to related transaction data Allowing users to quickly see transactions for entry Please contact ResAdminOSR@unc.edu with any questions about announcement |
Welcome to Carolina RAPiDs Training!New Course Released The Office of Sponsored Research (OSR) is pleased to release the fourth course in Carolina RAPiDs (Research Administration Professional instructional Development system) - Financial Concepts for Sponsored Projects. In this course, you will experience a new layout ... | 2/9/2021 | 2021 | New Course Released Office of Sponsored Research OSR is pleased to release fourth course in Carolina RAPiDs Research Administration Professional instructional Development system - Financial Concepts for Sponsored Projects In course you will experience new layout and flow mixed with what you've grown accustomed to in previous courses new layout makes greater use of text uses less narration and has more vertical feel new tool is suited to content and results in more self-driven learning experience Certificate in Research Certification is comprised of three initial Cores of study Foundations Core Proposal Core and Post-Award Core Each core covers knowledge in their respective areas of research administration and after completing each core users will earn Certificate Completion of these three initial Cores of study or all three Certificates garners full Carolina RAPiDs Certification in Research Administration Click below to review two short videos introducing you to Carolina RAPiDs and then login to start your training For more information on training please visit Carolina RAPiDs webpage For questions please email OSRCommunications@unc.edu |
Fiscal Year 2021 Fringe Benefits UpdateUpdates were made to Social Security (OASDI) Maximum Taxable Salary Base and Maximum Contribution, Compensation Limits Subject to Retirement (TSERS & ORP), UNC Faculty Physicians (FP) Supplemental and Dental Insurance. Please refer to the Fringe Benefit memo, updated Schedule I ... | 2/4/2021 | 2021 | Updates were made to Social Security OASDI Maximum Taxable Salary Base and Maximum Contribution Compensation Limits Subject to Retirement TSERS & ORP UNC Faculty Physicians FP Supplemental and Dental Insurance Please refer to Fringe Benefit memo updated Schedule I & II and Information Sheet to appropriately determine personnel benefits in proposals Please contact your departments assigned OSR Sponsored Projects Specialist with questions on applying these rates on sponsored projects For all other general questions please contact Brian Bertlshofer at 919 843-4891 bertlsbj@email.unc.edu |
New Section on OSR Science & Security WebpageNational Defense Authorization Act (NDAA) Section 889 In August 2020, the federal government began to implement a new requirement in contract and grants - Section 889 of the National Defense Authorization Act (NDAA) for fiscal year 2019 (FY2019). Some of ... | 2/2/2021 | 2021 | National Defense Authorization Act NDAA Section 889 In August 2020 federal government began to implement new requirement in contract and grants - Section 889 of National Defense Authorization Act NDAA for fiscal year 2019 FY2019 Some of you may have heard new rule referred to as "NDAA 889" "Section 889" or "Prohibition on Certain Telecommunications and Video Surveillance Services and Equipment." Additional information on rule and University's response is available on Office of Sponsored Research's Science and Security page purpose of communication is to highlight one part of rule that has caused delays in issuance of some University contract actions new and amendments/modifications and to ensure research community that Office of Vice Chancellor for Research in partnership with Central Compliance Office and Office of Federal Affairs are working diligently and in coordination with federals sponsors and federal and state representatives to reduce impact to our research program One aspect of NDAA 889 is that it restricts federal government from contracting with any entity that uses telecommunications and video surveillance equipment or services from five companies all Chinese based as well as their subsidiaries and affiliates Such prohibited equipment or services are thought by government to present privacy and security risks and they seek to avoid unauthorized access or removal of sensitive data from contractor systems arising from contractors' use of such equipment or services To continue to receive federal contracts University must certify to government whether it uses telecommunications or video surveillance equipment or services produced or provided by any of companies University has identified limited number of uses focused primarily at our international locations but not entirely Those uses were disclosed to federal contracting agencies along with plan to replace covered equipment where possible and request for waiver of restrictions where alternatives are not available Researchers whose contracts have been affected to date by NDAA 889 requirements have received direct outreach from Office of Sponsored Research If you believe your contract has or may have been affected and have not been contacted by OSR or you anticipate submitting federal contract in near term please reach out to Office of Sponsored Research contact listed below While NDAA 889 affects grants also language for grants focuses solely on probation of using grant funds to 1 purchase or obtain 2 extend or renew contract to purchase or obtain 3 enter into contract or renew contract to purchase systems or services that use covered telecommunications and video surveillance equipment and services As such impact to UNC grants is minimal Please review additional information regarding NDAA 889 here |
OSR Information Sheet UpdatesFY21 Salary Cap for Grants and Cooperative Agreements In National Institutes of Health notice NOT-OD-21-057, updated guidance has been provided regarding the salary cap limitations imposed for Fiscal Year 2021. The Further Consolidated Appropriations Act, 2021, restricts the amount of ... | 2/1/2021 | 2021 | FY21 Salary Cap for Grants and Cooperative Agreements In National Institutes of Health notice NOT-OD-21-057 updated guidance has been provided regarding salary cap limitations imposed for Fiscal Year 2021 Further Consolidated Appropriations Act 2021 restricts amount of direct salary to Executive Level II of Federal Executive pay scale Office of Personnel Management has recently released new salary levels for Executive Pay Scale Effective January 3 2021 Executive Level II salary level is $199,300 FY21 Kirschstein-NRSA Stipend and Tuition/Fee Levels In National Institutes of Health notice NOT-OD-21-049 establishes new stipend levels for fiscal year FY 2021 Kirschstein-NRSA awards Training related expenses and institutional allowances remain unchanged from prior budget year for predoctoral and postdoctoral trainees of all educational levels Notice reflects Consolidated Appropriations Act 2021 Public Law 116-260 signed into law on December 27 2020 Effective with all Kirschstein-NRSA awards made on or after October 1 2020 following annual stipend levels apply to all individuals receiving support through institutional research training grants or individual fellowships UNC Certificate of Liability Insurance Update Liability coverage for UNC-CH has been extended to February 1 2022 Office of Sponsored Research OSR Information Sheet has been updated to reflect both updated salary cap and certificate of insurance Please contact your departments OSR Sponsored Projects Specialist or Sponsored Programs Office at grants@unc.edu for any assistance needed on budgeting with these new rates For questions regarding announcement please contact ResAdminOSR@unc.edu |
New Salary Cap for FY21 – ARHQ OnlySalary Cap for AHRQ Grants, Cooperative Agreements, and Contracts In National Institutes of Health notice NOT-HS-21-007, updated guidance has been provided for applicants, grantees, and contractors of the Agency for Healthcare Research and Quality (AHRQ) regarding salary cap limitations imposed ... | 1/22/2021 | 2021 | Salary Cap for AHRQ Grants Cooperative Agreements and Contracts In National Institutes of Health notice NOT-HS-21-007 updated guidance has been provided for applicants grantees and contractors of Agency for Healthcare Research and Quality AHRQ regarding salary cap limitations imposed for Fiscal Year 2021 Consolidated Appropriations Act 2021 restricts amount of direct salary to Executive Level II of Federal Executive pay scale Office of Personnel Management has recently released new salary levels for Executive Pay Scale Effective January 3 2021 Executive Level II salary level is $199,300 Office of Sponsored Research OSR Information Sheet has been updated to reflect new AHRQ salary limitations Please contact your departments OSR Sponsored Projects Specialist or Sponsored Programs Office at grants@unc.edu for support budgeting and applying salary caps For questions regarding announcement please contact ResAdminOSR@unc.edu |
New OSR Independent Contractor (IC) FormIndependent Contractor & External Personnel Questionnaire The OSR Independent Contractor & External Personnel Questionnaire (OSR IC Form) captures independent contractor information and P.I confirmation for payment of independent contractors on sponsored project (replacing the previously required FCOI form). The OSR ... | 1/21/2021 | 2021 | Independent Contractor & External Personnel Questionnaire OSR Independent Contractor & External Personnel Questionnaire OSR IC Form captures independent contractor information and P.I confirmation for payment of independent contractors on sponsored project replacing previously required FCOI form OSR IC Form as was FCOI form is required attachment for ConnectCarolina voucher payments to independent contractors and external personnel on sponsored projects and is reviewed by Office of Sponsored Research's OSR Pre-Audit team As reminder please always reference and download most updated version of any OSR form on OSR website If you have questions or need further information please email ResAdminOSR@unc.edu |
Coverage Extended for UNC-CH Liability InsuranceInformation Sheet Update: Insurance Certification of Liability Coverage Extended Liability coverage for UNC-CH has been extended to January 31, 2021 and the certificate has also been updated on the OSR Information Sheet. Please reach out to ResAdminOSR@unc.edu with any questions ... | 1/4/2021 | 2021 | Information Sheet Update Insurance Certification of Liability Coverage Extended Liability coverage for UNC-CH has been extended to January 31 2021 and certificate has also been updated on OSR Information Sheet Please reach out to ResAdminOSR@unc.edu with any questions on announcement |
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University Closure and OSR DeadlinesThe University will be closed on December 24 and reopen on January 4, 2021. During the closure, the Office of Sponsored Research (OSR) will not be available to process proposal and award transactions. To ensure our office can meet any ... | 12/3/2020 | 2020 | University will be closed on December 24 and reopen on January 4 2021 During closure Office of Sponsored Research OSR will not be available to process proposal and award transactions To ensure our office can meet any tasks required before closure OSR has set following deadlines below We greatly appreciate everyone's efforts in meeting early deadline and please contact us at ResAdminOSR@unc.edu if you have questions regarding announcement |
Issues with Cayuse and Internet ExplorerThe Office of Sponsored Research (OSR) and Cayuse recommend users no longer use Internet Explorer (IE) when working in Cayuse. There is a known issue with loading proposal lists, viewing proposals, and validating errors in IE. As Microsoft's planned phasing ... | 11/18/2020 | 2020 | Office of Sponsored Research OSR and Cayuse recommend users no longer use Internet Explorer IE when working in Cayuse There is known issue with loading proposal lists viewing proposals and validating errors in IE As Microsoft's planned phasing out of support for IE has lead to performance issues with IE Cayuse does not have solution at time Their recommendation is to use one of following browsers Edge Microsoft's replacement for IE Firefox Safari or Chrome For help with getting one of these modern browsers please contact help.unc.edu For issues with Cayuse please contact ORIS Help Desk at lsaddler@email.unc.edu |
New RAMSeS Closeout Emails and UpdatesThe Office of Sponsored Research (OSR), in conjunction with the Office of Research Information Systems (ORIS), is excited to announce that the information and triggers for the RAMSeS Automated Closeout emails that send at 90, 45, and 7 days from ... | 11/17/2020 | 2020 | Office of Sponsored Research OSR in conjunction with Office of Research Information Systems ORIS is excited to announce that information and triggers for RAMSeS Automated Closeout emails that send at 90 45 and 7 days from project end date have been updated revised emails provide more clarity to closeout process while still providing same details departments needs for award/project closeout Key updates effective November 18 2020 Submission of RAMSeS Closeout Checklist is NOT required However RAMSeS closeout record may be used to communicate to your OSR Sponsored Projects Accountant that all expenditures have posted to ConnectCarolina for prime PS Project ID and all related subaccount and/or subagreement PS Project IDs Emails triggered on 3xxxxxx 4xxxxxx and 5xxxxx projects Previously closeout notifications only sent to projects that began with 5- Now clinical trials projects beginning with 3- and 4- will receive automated emails based on their project end date All transactions must be posted by KK End Date All valid and supportable expenditures to project must be fully processed in ConnectCarolina and any outstanding obligations cleared by KK end date If you have any questions please email ResAdminOSR@unc.edu |
eRA Commons UpdateseRA Commons Updates: RPPR requirements and New Look for JIT RPPRs and Trainee Diversity Reports Effective October 30, 2020, institutions that receive specified institutional research training grants, institutional career development awards, and research education awards are required to submit the ... | 10/30/2020 | 2020 | eRA Commons Updates RPPR requirements and New Look for JIT RPPRs and Trainee Diversity Reports Effective October 30 2020 institutions that receive specified institutional research training grants institutional career development awards and research education awards are required to submit automated Trainee Diversity Report electronically when submitting Research Performance Progress Reports RPPRs in Commons includes annual interim and final reports if applicable exceptions can be found here National Institutes of Health NIH has stated RPPRs that lack automatically generated report will be rejected NIH Grants has provided video on how to generate Trainee Diversity Report NIH has number of other videos pertaining to eRA Commons in their catalogue here Finally you can find more information about update here eRA Commons New Look for JIT Screen Just-In-Time JIT screen in eRA Commons will have new look following release scheduled for October 30 2020 new update is intended to improve user experience and provide cleaner more intuitive interface Images and other information are available here Please contact your departments Sponsored Projects Specialist or Sponsored Programs Office with questions specific to your proposal and/or award Please contact ResAdminOSR@unc.edu with all other general sponsored programs questions and requests |
Get Ready! Symposium is Coming Soon ...2020 Symposium will be presented virtually via Zoom The annual UNC Symposium for Research Administrators is a forum to provide campus research administrators with the most current information on policies, regulations, and best practices for conducting research at the ... | 10/22/2020 | 2020 | 2020 Symposium will be presented virtually via Zoom annual UNC Symposium for Research Administrators is forum to provide campus research administrators with most current information on policies regulations and best practices for conducting research at University Each year since events commenced we have increased participation and course offerings year we welcome another change in going virtual Be sure your unc.zoom.us account is set up and ready November 9 - 11 | Three Days of Learning! All sessions will be between 8 30 - 12 30 pm each day Details of session schedules topics and panel discussions FAQs and more info is available on new symposium website If you have any questions please email OSR_Symposium@unc.edu |
Federal Guidance Reminder on COVID-19Extension of Administrative Relief on Federal Financial Assistance Directly Impacted by COVID-19 The Office of Management and Budget (OMB) has not issued an update to further extend administrative relief guidelines as outlined in prior memoranda M-20-26 - Extension of Administrative ... | 9/30/2020 | 2020 | Extension of Administrative Relief on Federal Financial Assistance Directly Impacted by COVID-19 Office of Management and Budget OMB has not issued update to further extend administrative relief guidelines as outlined in prior memoranda M-20-26 - Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by Novel Coronavirus COVID-19 due to Loss of Operations Please note that extension of allowability for salaries and other project activities item 6 in M-20-17 is scheduled to end today September 30 2020 For now be aware of end date to flexibility on federal awards and OSR will provide update and additional guidance as soon as we learn definitively from OMB Additionally on federal contracts prior approval to be eligible for these benefits is required from awarding Contract Manager even on after-the-fact charges Any impacts to research that are related to COVID-19 must also be included in progress reports for federal awards UNC Human Resources COVID-19 Resources & FAQ UNC Office of Human Resources provides FAQ and guidance on University protocols & policies related to COVID-19 Key guideline provided below Effective August 1 2020 COVID-19 Paid Administrative Leave is available for permanent employees only in following circumstances For elder care needs due to COVID-19-related elder care facility closings COVID-19 paid administrative leave is available at two-thirds of employees pay for period of scheduled time they are unavailable due to providing elder care If employee is unable to work for absences due to reasons outlined in FFCRA to qualify for EPSL Reasons 1 3 subject to quarantine/isolation order advised to self-quarantine or experiencing COVID-19 symptoms and employee has exhausted their FFCRA leave benefits accrued leave and accrued paid time off comp time etc. In those limited circumstances employees who have exhausted all accrued leave will receive COVID-19 paid administrative leave at 100% of their pay cumulative up to 160 hours through Dec 31 2020 Please see HR COVID-19 guidance page for further details on circumstances leave as well as other related leave apply Please contact your department's Sponsored Projects Specialist or Sponsored Programs Office with questions specific to your proposal and/or award Please contact ResAdminOSR@unc.edu with all other general sponsored programs questions and requests Office of Vice Chancellor for Research also provides response to COVID-19 that provides further resources for campus research community |
FFCRA Leave Allowed on Sponsored ProjectsFFCRA Leave Allowed on Sponsored Projects Per the updated guidance provided in the recent COVID-19 webinar on Salary & Effort, the Office of Sponsored Research (OSR) has confirmed that FFCRA leave is an allowable charge on all sponsored projects. As ... | 9/29/2020 | 2020 | FFCRA Leave Allowed on Sponsored Projects Per updated guidance provided in recent COVID-19 webinar on Salary & Effort Office of Sponsored Research OSR has confirmed that FFCRA leave is allowable charge on all sponsored projects As reminder while FFCRA leave is considered allowable cost prior approval may still be required depending on terms and conditions of award so please consult with your OSR Sponsored Project Specialists For more information on webinar please review Impacts of COVID-19 on Salary and Effort Management recording For more COVID-19 resources please see OSR's COVID-19 webpage Contact your Sponsored Projects Specialists for any project-specific questions Please contact ResAdminOSR@unc.edu with any questions |
OSR Training | COVID-19 Impacts SeriesImpacts of COVID-19 on Salary and Effort Management In this pre-recorded session the presenters covered a number of important impacts that COVID-19 is having on both salary and effort management. This session provides important updates to OSR guidance and covers: ... | 9/25/2020 | 2020 | Impacts of COVID-19 on Salary and Effort Management In pre-recorded session presenters covered number of important impacts that COVID-19 is having on both salary and effort management session provides important updates to OSR guidance and covers CDMEs and FFCRA Programs among others Information on training series is available on OSR's Training webpage Questions? Please contact OSRCommunications@unc.edu |
NIH Loan Repayment Programs 2020The National Institutes of Health (NIH) is accepting new and renewal applications for its five (5) Loan Repayment Programs that provide support to health professionals pursuing careers in biomedical and behavioral research. The application cycle is September 1, 2020 - ... | 9/14/2020 | 2020 | National Institutes of Health NIH is accepting new and renewal applications for its five 5 Loan Repayment Programs that provide support to health professionals pursuing careers in biomedical and behavioral research application cycle is September 1 2020 November 20 2020 In order to submit your application by deadline UNC certification official must certify your information NIH can repay up to $50,000 year of qualified educational debt via five 5 extramural programs Clinical Research Pediatric Research Health Disparities Research Contraception and Infertility Research Clinical Research for Individuals from Disadvantaged Backgrounds Criteria of Extramural Programs Citizenship applicants must be U.S citizens or U.S national or permanent resident status Qualifying Degree Applicant must have M.D. Ph.D. Pharm.D. Psy.D. D.O. D.D.S. D.M.D. D.P.M. D.C. N.D. O.D. D.V.M. or equivalent doctoral-level degree from accredited institution Qualifying Educational Debt sum of your educational debt must equal at least 20% of your base salary from institution supporting your research Qualifying Research Applicant must commit at least two 2 years to conduct qualified research funded by domestic nonprofit organization or U.S federal state or local government entity Refer to NIH Loan Repayment Eligibility webpage for further guidance Other Considerations Applicants may only submit one 1 LRP application to one 1 program per NIH fiscal year Applicants must devote > 50% effort to research for two 2 years for new applicants or one 1 to two 2 years for renewals Applicants who have no federal judgment liens against their property arising from federal debt even if judgment is paid-in-full or satisfied Up to $50,000 of qualified student loan debt including most undergraduate graduate and medical school loans may be supported annually loan is in addition to institutional salary received for research Applications must be submitted no later than last day of submission deadline via LRP online site by 8 00 p.m Eastern Time Zone Refer to NIH Loan Repayment 2020-2021 Application Guide or FAQs webpage for further guidance UNC Submission Process Applicants should complete LRP application online via LRP website Applicants should choose Brian Collier as Institutional Authorized Official using ResAdminOSR@unc.edu as email address if system tells you another UNC individual was chosen dont worry we can still find your application and certify it Applicants should complete and obtain department signatures on UNC LRP Certification Form and submit it by email to ResAdminOSR@unc.edu Once form is received and reviewed OSR will certify applicants information in LRP system Completing UNC Loan Repayment Program Certification Form NOTE UNC LRP Certification Form does not open in web browser Clicking link will automatically save form to your computers Download folder Open form from within your Download folder using Adobe Current Institutional Base Salary is required Department Chair & Business Manager signature is required Department Contact Name and e-mail address are required UNC LRP Certification Form is due to OSR ResAdminOSR@unc.edu by Friday November 13 2020 IF APPLICANT FOR YOUR DEPARTMENT HAS ALREADY SUBMITTED THEIR APPLICATION FOR PROGRAM FORM WILL STILL NEED TO BE COMPLETED AND RETURNED TO OSR SO THAT WE CAN COMPLETE CERTIFICATION PROCESS Please direct all questions to OSR at ResAdminOSR@unc.edu |
Science & Security Webinar: Data SecurityThis presentation will focus on why securing unpublished and controlled research data is so important. It will provide information on state and federal data security requirements as well as foreign travel tips. The presentation will also provide a guide to ... | 9/10/2020 | 2020 | presentation will focus on why securing unpublished and controlled research data is so important It will provide information on state and federal data security requirements as well as foreign travel tips presentation will also provide guide to Information Security resources available at UNC Understanding why safely protecting and securing unpublished and controlled data is so important Understanding Federal regulations such as NIST 800-53 NIST 800-171 CMMC FAR 52.204-24/25/26 Understanding security requirements for state contracts Learning helpful tips for IT security precautions to take during foreign travel Understanding UNC IT risk assessment process Learning about services provided by Information Security Office Learning about new security enhancements at UNC Seeing demo of Safecomputing.unc.edu website Key training series is available on OSR's Training webpage as well as Guidance on Science & Security webpage Questions please contact OSRCommunications@unc.edu |
Now Available: Updates to RAM ReportsOSR and ITS Release New RAM Reports Enhancements Research Administration Management (RAM) Reports were developed through a partnership with the Office of Sponsored Research (OSR) and Information Technology Services (ITS). RAM Reports deliver financial information via an enhanced reporting tool ... | 9/8/2020 | 2020 | OSR and ITS Release New RAM Reports Enhancements Research Administration Management RAM Reports were developed through partnership with Office of Sponsored Research OSR and Information Technology Services ITS RAM Reports deliver financial information via enhanced reporting tool and offers robust experience managing sponsored project financials information in RAM Reports is pulled from ConnectCarolina and RAMSeS and data is one day behind what you see in ConnectCarolina summary of key enhancements is below and more information is available on OSR's RAM Reports Updates page Key Enhancements Effective September 9 2020 Accounts Receivable AR Report View invoice and payment status from new AR tab Direct Link to RAMSeS Billing Attachments Direct Link to ConnectCarolina Voucher Summary Page Attachments for Voucher will be available for 90 days Formatting Changes Header updates on Award and Project Summary pages and Financial Info layout now also displays Account Category subtotals with negative amounts in red and parentheses Any questions on announcement please contact ResAdminOSR@unc.edu |
Update to Subagreement Initiation Portal Amendment FormThe Office of Sponsored Research (OSR) has released an update to the Subagreement Initiation Portal (SIP). Key Change with this SIP Update Effective September 4, 2020 Budget Justifications are no longer required for ALL applicable amendment requests. | 9/4/2020 | 2020 | Office of Sponsored Research OSR has released update to Subagreement Initiation Portal SIP Key Change with SIP Update Effective September 4 2020 Budget Justifications are no longer required for ALL applicable amendment requests Please reference Form Updates tab on SIP Guidance page for more details For questions regarding specific Subagreements please contact your Sponsored Projects Specialist Questions or help needed with SIP please contact ResAdminOSR@unc.edu |
Coming Soon: Updates to RAM ReportsOSR and ITS Releasing Updates to RAM Reports Research Administration Management (RAM) Reports were developed through a partnership with the Office of Sponsored Research (OSR) and Information Technology Services (ITS) to provide an improved tool to manage sponsored project financials. ... | 8/31/2020 | 2020 | OSR and ITS Releasing Updates to RAM Reports Research Administration Management RAM Reports were developed through partnership with Office of Sponsored Research OSR and Information Technology Services ITS to provide improved tool to manage sponsored project financials For more information on these updates see OSR's RAM Reports Updates page When will you start receiving these new Project Notifications Coming in early September What is RAM Reports RAM Reports deliver financial information via enhanced reporting tool and offer robust experience managing sponsored project financials information in RAM Reports is pulled from ConnectCarolina and RAMSeS and data is one day behind what you see in ConnectCarolina Key Enhancements NEW Accounts Receivable Views NEW AR Reports Award AR will provide summary list of all invoices AR Invoice to include direct links to attachments in RAMSeS Billing Tab Direct Link to ConnectCarolina Voucher Summary Page Formatting Changes Changes to header information view on all reports Financial info layout now presents Account Category subtotals Any questions on announcement please contact OSRCommunications@unc.edu |
Effort Certification Start Date DelayedDue to a major update to the server that houses the ecrt system, the start date of the effort certification period for the January 1, 2020 - June 30, 2020 period of performance has been delayed to Tuesday, September 15, ... | 8/25/2020 | 2020 | Due to major update to server that houses ecrt system start date of effort certification period for January 1 2020 June 30 2020 period of performance has been delayed to Tuesday September 15 2020 Please see our ecrt webpage for more information Please contact ecrt_help@unc.edu if you have any questions about update to certification period timeline or if you need additional assistance We are happy to help |
FY 2021 Fringe Benefits and Updated SAM RegistrationThe Fringe Benefits Memo for FY 2021 has been released. Please refer to the updated Schedule I & II, the updated DHHS Chart, as well as OSR's Information Sheet to appropriately determine personnel benefits in proposals. SCHEDULE I Fringe Benefits ... | 8/6/2020 | 2020 | Fringe Benefits Memo for FY 2021 has been released Please refer to updated Schedule I & II updated DHHS Chart as well as OSR's Information Sheet to appropriately determine personnel benefits in proposals SAM.gov Registration Renewed registration for UNC-CH is now active in U.S Government's System for Award Management SAM new expiration date is August 5 2021 Please contact your departments assigned Office of Sponsored Research OSR Sponsored Projects Specialist or Sponsored Programs Office SPO with questions on applying these rates on sponsored projects For all other general questions please contact Brian Bertlshofer at 919 843-4891 bertlsbj@email.unc.edu |
Coming Soon: Updates to the Subgreement Initiation PortalThe Office of Sponsored Research (OSR) is soon releasing updates to the Subagreement Initiation Portal (SIP). As a reminder, SIP is an online form used to streamline the process for requesting subagreement actions and ultimately, improve their timely execution. OSR ... | 8/6/2020 | 2020 | Office of Sponsored Research OSR is soon releasing updates to Subagreement Initiation Portal SIP As reminder SIP is online form used to streamline process for requesting subagreement actions and ultimately improve their timely execution OSR is implementing several updates to form that will allow campus to provide more of necessary information required for subagreement execution and summary of these changes is included below Please note that SIP will be OFFLINE to implement these scheduled updates Tuesday August 11th from 6 00 PM to 9 00 PM Key Changes to Expect with SIP Update Effective Monday August 10 New Instructions Tab incorporated into all forms Additional years of funding even if issued new PS Project ID will now be submitted as Amendment Revised and expanded Subagreement Data Transfer Section Updated Human Subjects Research Questions All required documentation will now need to be attached in SIP New Amendment fields and calculator for Change in Funding/Authorizing Carryover Please reference Form Updates tab on SIP Guidance page for more details Key Reminders for SIP that still apply For questions regarding specific Subagreements please contact your Sponsored Projects Specialist Questions or help needed with SIP please contact ResAdminOSR@unc.edu |
Graduate Student Fees Update (AY 20-21)The Graduate School has released the Graduate Student Fees Memo for AY 20-21 with updated guidance on paying mandatory graduate student fees. OSR's Graduate Student Fees Table has also been updated to reflect the new academic year but there are ... | 8/5/2020 | 2020 | Graduate School has released Graduate Student Fees Memo for AY 20-21 with updated guidance on paying mandatory graduate student fees OSR's Graduate Student Fees Table has also been updated to reflect new academic year but there are NO changes to fee amounts as rates remain same as prior year Charging Fees on Sponsored Projects Per memo for graduate students funded on non-state sources full amount of mandatory student fees must be provided to all eligible students As reminder mandatory graduate student fees are categorized into two account codes 568731 are fees allowable on federal funding sources Source 49000 and 568732 are fees that may not be charged on federal funding sources To pay all mandatory fees both account codes 568731 and 568732 must be used On federal awards GradStar will only populate allowable portion of fees and user will then add additional rows to pay remaining balance from another source Please reference Graduate School's GradStar Training document to assist in entering these payments If award does not have sufficient budget to cover mandatory fees it is responsibility of campus unit funding student to cover costs using non-sponsored project source Please contact us via ResAdminOSR@unc.edu if you have any additional concerns or questions with announcement |
Coming Soon: Sponsored Project NotificationsNew Process for Sponsored Project Notifications The Office of Sponsored Research (OSR) in partnership with the Office of Research Information Systems (ORIS) and Information Technology Services (ITS) is pleased to announce a new process that will keep you informed on ... | 7/29/2020 | 2020 | New Process for Sponsored Project Notifications Office of Sponsored Research OSR in partnership with Office of Research Information Systems ORIS and Information Technology Services ITS is pleased to announce new process that will keep you informed on changes made to PS Project IDs and help improve your experience managing sponsored projects What are Sponsored Project Notifications Email notifications that occur when action is taken on PS Project ID in ConnectCarolina After new project is set-up or certain criteria of project are modified new email notifications will be sent to key project personnel and managers with attachment detailing new information or changes Prior to go live in ConnectCarolina these types of notifications were available in FRS and known as Fund Authorities When will you start receiving these new Project Notifications Coming to your Inboxes in early August What actions will generate Project Notification Newly Created PS Project ID Email notification is sent when new PS Project ID is created on Funded Project Project on Financial Guarantee or Letter of Guarantee LOG email process exists for new project set-up but better clarity as to what type of project Prime or Subagreement as well as more project details will be provided in these new notifications NEW FEATURE Changes made to PS Project ID Before new process is in effect take opportunity to review Backbone role permissions for your team members and ensure everyone who should be contacted with with these project notifications have appropriate roles Do you need help finding your department's Backbone Role Manager? Review guidance for assistance For questions about announcements please reach out to ResAdminOSR@unc.edu |
OSR Training | COVID-19 Webinar SeriesImpacts of COVID-19: Managing Non-Profit Funded Projects The webinar will discuss the unique characteristics of non-profit funding. It will provide an overview of the University's Policies related to the pandemic and their impact on non-profit funding. We will cover the ... | 7/28/2020 | 2020 | Impacts of COVID-19 Managing Non-Profit Funded Projects webinar will discuss unique characteristics of non-profit funding It will provide overview of University's Policies related to pandemic and their impact on non-profit funding We will cover Office of Sponsored Research OSR Prior Approval Request PAR process and tips and tools for working with our Non-Profit Sponsors as well as University's resources and FAQs Outline Non-Profit Sponsored Projects Unique Characteristics Overview of University's Policies University Pandemic and Communicable Disease Emergency Policy Human Resources FFCRA Program OSR Prior Approval Request PAR Process Tips & Tools for working with Non-Profit Sponsors Resources Impact of COVID-19 FAQs Webinar Q&A Registration is not required to participate in training Connect to Webinar link will be available at start of event For more information on training see OSR Training website For questions please contact OSRCommunications@unc.edu |
Updates on Science and Security GuidanceRecent Updates Updates in General, UNC, and Sponsor Specific Background and Related Policies and Procedures Updated NSF and Department of Education sections Updated General FAQs Background The University remains strongly committed to encouraging and supporting collaborative research efforts worldwide. However, ... | 7/28/2020 | 2020 | Recent Updates Updates in General UNC and Sponsor Specific Background and Related Policies and Procedures Updated NSF and Department of Education sections Updated General FAQs Background University remains strongly committed to encouraging and supporting collaborative research efforts worldwide However we take very seriously ongoing concerns raised by Federal entities that some research activities may be inappropriately influenced by international governments or other foreign entities and threaten integrity of U.S research enterprise These concerns are commonly referred to as "Science and Security" It is important that all faculty and staff understand these concerns and impact on research efforts at University To further assist researchers and research administrators in remaining informed about our shared responsibility to safeguard security of our science and comply with federal requirements Office of Sponsored Research OSR released and regularly updates Guidance on Science and Security webpage Guidance Components Background on evolution of Science and Security Related Policies and Procedures Primary Concerns and Direct Impacts on Research Sponsor Specific Updates FAQs Training Additional related guidance is available on UNC Research webpage as well as Guidance memo from Vice Chancellor for Research on foreign influence concerns If you have questions or concerns please direct them to OSR at ResAdminOSR@unc.edu or Conflict of Interest Program at coi@unc.edu |
Research Playbook ReleaseIntroducing the Proposal Playbook The Office of Sponsored Research (OSR), Operational Excellence team and the Office of the Vice Chancellor for Research (OVCR) collaborated on initiatives to improve and streamline the management of externally sponsored research programs at the University. ... | 7/14/2020 | 2020 | Introducing Proposal Playbook Office of Sponsored Research OSR Operational Excellence team and Office of Vice Chancellor for Research OVCR collaborated on initiatives to improve and streamline management of externally sponsored research programs at University As communicated with memo in late Spring one of results of partnership is new tool/resource called Research Playbooks Research Playbooks are online resource intended to support researchers and research administrators in managing all stages of award lifecycle - from proposal to closeout first Playbook to be released is Proposal Playbook Playbooks on Web Proposal Playbook Training Videos on Playbooks Introduction to Operational Excellence Industry Contracting Playbook - Coming Soon Benefits of Playbooks Provides resources for research administration and management Improves understanding of all stages of award lifecycle and related roles & responsibilities in research Guides and defines processes to improve interactions between central compliance offices and departments Layout of Playbooks Sponsors in Proposal Playbook For questions or assistance please contact ResAdminOSR@unc.edu |
OSR Symposium AnnouncementChanges in Place for Symposium 2020 After careful consideration during the planning for our annual research Symposium, we determined that changes need to occur in order to have an event that takes into account the wellbeing of our entire research ... | 6/29/2020 | 2020 | Changes in Place for Symposium 2020 After careful consideration during planning for our annual research Symposium we determined that changes need to occur in order to have event that takes into account wellbeing of our entire research community To end we will not hold in-person Symposium on August 12 as originally planned but will offer virtual event later fall with more details to come Our annual Symposiums have been one of strongest forums for our community of research administrators to network and share knowledge We remain committed to bringing you learning opportunities you have come to expect and look forward to sharing new experience for Symposium As we pivot to planning for virtual event we'd like to ask that you complete brief survey to provide feedback on presentation topics and formats of interest Your feedback and suggestions continue to be important to success of our Symposiums so thank you in advance for your participation Please complete survey by Friday July 3 We appreciate your patience and flexibility as we adjust Symposium plans and for any questions or concerns please contact OSR_Symposium@unc.edu |
COVID-19 Related Reminders on Federal ContractsSponsor Prior Approval Required on Federal Contracts As a reminder, Federal Contracts do not automatically apply the flexibilities outlined by the Office of Management and Budget (OMB). Details regarding any contract and approvals for salary charges must be directed to ... | 6/26/2020 | 2020 | Sponsor Prior Approval Required on Federal Contracts As reminder Federal Contracts do not automatically apply flexibilities outlined by Office of Management and Budget OMB Details regarding any contract and approvals for salary charges must be directed to cognizant Contracting Officer In addition Implementation Guidance for Section 3610 of Coronavirus Aid Relief and Economic Security CARES Act also provides direction for reimbursement to federal contractors for employee-leave related costs that are made necessary by hardship caused by COVID-19 Contractors may receive reimbursement if they can document that employees if not for COVID-19 pandemic would work on site approved by Government pursuant to contracts under which claimed costs are sought could not perform work on such Federal Government approved site due to closures or other restrictions resulting from COVID-19 pandemic were unable to telework or otherwise work remotely under applicable contracts during COVID-19 pandemic received paid leave for some period between January 31 2020 and September 30 2020 and were paid leave at rates calculated based on rates contractor would have paid employees to whom it is providing paid leave but for COVID-19 pandemic If you are awardee of federal contract and need to request reimbursement please reach out as soon as possible to Office of Sponsored Research Your Sponsored Projects Specialist SPS will review and submit your request to sponsoring Contracting Officer for prior approval University COVID-19 Resources NEW Office of Sponsored Research OSR COVID-19 Guidance UNC Research COVID-19 Coverage and Information for Researchers UNC Coronavirus Updates UNC Human Resources COVID-19 Resources & FAQ UNC Office of Human Resources provides FAQ and guidance on University protocols & policies related to COVID-19 Key guideline provided below Effective June 1 2020 Permanent employees are eligible for COVID-19 paid administrative leave at two-thirds of their pay for period of scheduled time they are unavailable to work - see HR COVID-19 guidance page for specifics on circumstances leave as well as other related leave apply IMPORTANT Again on federal contracts prior approval to charge salaries is required from sponsoring Contracting Officer For questions or further assistance please contact ResAdminOSR@unc.edu |
OSR Training | COVID-19 Webinar SeriesImpacts of COVID-19: Federal Grants & Contracts This webinar will cover how Federal grants are different from Federal contracts and how this difference impacts the way each is managed. It will highlight the flexibility provided by the OMB, updates for ... | 6/26/2020 | 2020 | Impacts of COVID-19 Federal Grants & Contracts webinar will cover how Federal grants are different from Federal contracts and how difference impacts way each is managed It will highlight flexibility provided by OMB updates for University's largest Federal sponsors such as NIH and NSF and University's own Pandemic Policy Participants will get broad overview of how to manage each type of funding source if their project is impacted by COVID-19 and resources and guidance on how to work with OSR to communicate any impacts to their sponsors Federal Grants vs Federal Contracts What is difference Federal Grants Overview of OMB M 20-17 & 20-26,NIH-NOT-OD-20-086 NSF Implementation of OMB Flexibility Other Federal Sponsors Progress Reports University Pandemic and Communicable Disease Emergency Policy Federal Contracts Prior Approval requirement DOD CARES Act Guidance Impact on Standard Language General Resources Links to various websites and contact information Registration is not required to participate in training Connect to Webinar link will be available at start of event For more information on training see OSR Training website For questions please contact OSRCommunications@unc.edu |
OSR Training | COVID-19 Webinar SeriesCOVID-19 Impacts on Industry Webinar Video Released This webinar was brought to you by OSR's Industry Contracting team and the Development Office's Industry Relations unit to provide guidance on working with industry partners during this time of uncertainty. More details ... | 6/23/2020 | 2020 | COVID-19 Impacts on Industry Webinar Video Released webinar was brought to you by OSR's Industry Contracting team and Development Office's Industry Relations unit to provide guidance on working with industry partners during time of uncertainty More details can now be found on COVID-19 Guidance page and OSR Training page Outline Industry Sponsored projects at UNC Service vs Research COVID-19 Impacts Best Practices NCE/Supplemental funding Budget/milestone revisions Q & What do I do if my project is ending month Can I still pay my postdocs/students What is my next step if I won't be able to meet milestone What do I do if my counterpart is no longer with organization Is there anything I need to do if I have new project starting soon Can you help if my publication review is being delayed What can I do if industry sponsor is asking for additional experiments without supplementals For questions please contact OSRCommunications@unc.edu |
Federal Guidance Update Related to COVID-19Extension of Administrative Relief on Federal Financial Assistance Directly Impacted by COVID-19 The Office of Management and Budget (OMB) has issued an updated memorandum that provides extensions to administrative relief guidelines outlined in prior memoranda. Please reference the details on ... | 6/19/2020 | 2020 | Extension of Administrative Relief on Federal Financial Assistance Directly Impacted by COVID-19 Office of Management and Budget OMB has issued updated memorandum that provides extensions to administrative relief guidelines outlined in prior memoranda Please reference details on extensions below Please note that salary application for administrative leave must follow institutional guidelines in all cases Current resources from Office of Human Resources are listed below As reminder for federal assistance grants and cooperative agreements administrative flexibilities apply without prior approvals However prior approval from awarding Contract Manager must be obtained on federal contracts In addition any impacts to research that are related to COVID-19 must be included in progress reports for federal awards OMB - Managing Federal Contract Performance Issues Associated with Novel Coronavirus COVID-19 flexibilities and current expiration dates are June 16 2020 for M-20-17 and M-20-20 and July 26 2020 for M-20-11 New Memo M-20-26 - Provides Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by Novel Coronavirus COVID-19 due to Loss of Operations key point is memo provides extension of allowability of salaries and other project activities item 6 in M-20-17 through September 30 2020 and Extension of Single Audit submission item 13 in M-20-17 through December 31 2020 UNC Human Resources COVID-19 Resources & FAQ UNC Office of Human Resources provides FAQ and guidance on University protocols & policies related to COVID-19 Key guideline provided below Effective June 1 2020 Permanent employees are eligible for COVID-19 paid administrative leave at two-thirds of their pay for period of scheduled time they are unavailable to work - see HR COVID-19 guidance page for specifics on circumstances leave as well as other related leave apply Please contact your department's Sponsored Projects Specialist or Sponsored Programs Office with questions specific to your proposal and/or award Please contact ResAdminOSR@unc.edu with all other general sponsored programs questions and requests Office of Vice Chancellor for Research also provides response to COVID-19 that provides further resources for campus research community |
Welcome to Carolina RAPiDs Training!New Course Released The Office of Sponsored Research (OSR) is pleased to release the third course in Carolina RAPiDs (Research Administration Professional instructional Development system) - Sponsored Projects Overview About RAPiDs The Certificate in Research Certification is comprised of three ... | 6/16/2020 | 2020 | New Course Released Office of Sponsored Research OSR is pleased to release third course in Carolina RAPiDs Research Administration Professional instructional Development system - Sponsored Projects Overview Certificate in Research Certification is comprised of three initial Cores of study is comprised of three initial Cores of study Foundations Core Proposal Core and Post-Award Core Each core covers knowledge in their respective areas of research administration and after completing each core users will earn Certificate Completion of these three initial Cores of study or all three Certificates garners full Carolina RAPiDs Certification in Research Administration Click below to review two short videos introducing you to Carolina RAPiDs and then login to start your training |
COVID-19 Impacts and Federal Progress Report SubmissionsThis notice pertains to guidance for federal grants and cooperative agreements. Progress Reports / RPPRs As a reminder, it is required to include research impacts of COVID-19 in your progress reports (RPPRs). Recipients of federally funded research must report on ... | 6/16/2020 | 2020 | notice pertains to guidance for federal grants and cooperative agreements Progress Reports / RPPRs As reminder it is required to include research impacts of COVID-19 in your progress reports RPPRs Recipients of federally funded research must report on any effects of COVID-19 on research in their next RPPR submission Office of Sponsored Research OSR offers sponsor letter template that may be referenced for standard language appropriate in detailing University's guidance on reduced operations However do not submit standard letters unless directed by sponsor For majority of RPPRs please report on research details within online RPPR template For assistance with completing and/or submitting reports please work with your OSR Sponsored Projects Specialist or Sponsored Programs Grants Analyst University COVID-19 Resources Office of Sponsored Research OSR COVID-19 Guidance UNC Research COVID-19 Coverage and Information for Researchers UNC Coronavirus Updates For questions or further assistance please contact ResAdminOSR@unc.edu |
FY2020 Year-End RemindersBelow are reminders from the Office of Sponsored Research (OSR) to make sure all financial transactions are completed and posted for sponsored programs. Pre-Audit Approvals Remember that certain transactions require Pre-Audit approval from OSR prior to receiving Finance approval. June ... | 6/10/2020 | 2020 | Below are reminders from Office of Sponsored Research OSR to make sure all financial transactions are completed and posted for sponsored programs Pre-Audit Approvals Remember that certain transactions require Pre-Audit approval from OSR prior to receiving Finance approval June 19 is last day to submit journals for OSR except Cash Advance journals to allow adequate time for all levels of approvals for transactions See OSR Operating Standard 500.04 for more details on Pre-Audit approvals Cash Advances All outstanding cash advances for projects that are ending in FY 2020 older than 60 days for domestic and 90 days for foreign must be reconciled and approved at department level by June 25 See OSR Operating Standard 500.14 on reconciling cash advances Finance Resources Information concerning year-end procedures and dates is available in Finance April 28 memo memo and fiscal year-end checklist can be found on Month-End and Year-End Resources page in featured resources section of ccinfo.unc.edu Override Requests All requests for overrides will need to be submitted to OSR by June 25 at NOON via ServiceNow ServiceNow for OSR Help Request As reminder ServiceNow portal via help.unc.edu is now used for OSR help requests To assist campus users with requests for OSR Help guidance is on OSR Forms and Tools webpage in section 'ServiceNow for OSR Help' For questions please email OSRCommunications@unc.edu |
New Subrecipient Letter of Intent FormsThe Office of Sponsored Research (OSR) recently added new Subrecipient Letter of Intent forms to the Forms and Tools webpage. We have made the following updates to these forms based on user feedback ... | 4/17/2020 | 2020 | Office of Sponsored Research OSR recently added new Subrecipient Letter of Intent forms to Forms and Tools webpage We have made following updates to these forms based on user feedback Ability to digitally sign forms regardless of Adobe version Updated instructions with information on Adobe signatures Please note that form will display preview only when opened on browser but it must be opened from local location on your computer in order to complete and sign Subrecipient Letters of Intent Incoming Subrecipient Letter of Intent Use form when UNC is proposing to be Subrecipient to external entity Outgoing Subrecipient Letter of Intent Use form when external entity is proposing to be Subrecipient on UNC proposal or award Click here to see instructions on using these new forms If you have questions or need further information please direct them to Office of Sponsored Research at ResAdminOSR@unc.edu |
Process Change for LOGs and Outgoing SubsProject ID for outgoing sub generated when LOG processed Effective today, at the time a LOG (Letter of Guarantee or Financial Guarantee as it is named in RAMSeS) is fully processed for a pending award, all relevant project IDs will ... | 4/13/2020 | 2020 | Project ID for outgoing sub generated when LOG processed Effective today at time LOG Letter of Guarantee or Financial Guarantee as it is named in RAMSeS is fully processed for pending award all relevant project IDs will be generated including any for outgoing subagreements Keep in mind that funds may not be expended on outgoing subagreement project IDs until subagreement is fully executed between Subrecipient and Office of Sponsored Research OSR on behalf of University Additionally means that any outgoing subagreements on LOG will not be approved for voucher budget overrides REMINDER All other conditions for LOG continue to apply Principal Investigator PI and department are responsible for and assume financial and administrative liability for all costs incurred while project is on LOG No funds will be expended for any research involving human and/or animal subjects until OSR has received and sponsor has accepted certification of IRB and/or IACUC approval Expenses may be incurred and expended for only those activities that are clearly severable and independent from activities involving human and/or animal subjects For questions concerning new LOG process for outgoing subagreements please contact your Sponsored Projects Specialist For all other general sponsored programs inquiries please contact ResAdminOSR@unc.edu |
RAM Reports Now AvailableOSR and ITS release a new financial reporting tool Research Administration Management (RAM) Reports were developed through a partnership with the Office of Sponsored Research (OSR) and Information Technology Services (ITS) to provide an improved tool to manage sponsored project ... | 4/7/2020 | 2020 | OSR and ITS release new financial reporting tool Research Administration Management RAM Reports were developed through partnership with Office of Sponsored Research OSR and Information Technology Services ITS to provide improved tool to manage sponsored project financials What is RAM Reports RAM Reports deliver financial information via enhanced reporting tool and offer robust experience managing sponsored project financials information in RAM Reports is pulled just as InfoPorte from ConnectCarolina and RAMSeS and data is one day behind what you see in ConnectCarolina RAM Reports provide both campus and central offices with same view of financial data to improve transparency and streamline processes with sponsored projects financial monitoring and reporting Highlights of RAM Reports provides intuitive navigation and ease of searching easy to view and read report formats access to both project and award financials ability to drill into detailed expense transactions and all reports are downloadable to Excel Future enhancements to add functionality to RAM Reports are also already in progress Learn more on OSR RAM Reports webpage Go to RAM Reports Now As you use new tool please let us know about your experience and if you would like to see more functionality with RAM Reports Your feedback is important in helping us to continue to improve tool Any questions on announcement please contact OSRCommunications@unc.edu |
Temporary Core/Research Service Center Rate Increase Option Due to COVID-19In response to the COVID-19 event and UNC's policy for paying qualifying communicable disease mandatory employees (CDMEs) time and a half compensation for working on campus, the Cores/Research Service Centers (RSC) will have the option to temporarily increase their recharge ... | 4/6/2020 | 2020 | In response to COVID-19 event and UNCs policy for paying qualifying communicable disease mandatory employees CDMEs time and half compensation for working on campus Cores/Research Service Centers RSC will have option to temporarily increase their recharge rates to offset expected higher operational costs recent federal sponsor guidance provides greater flexibility to universities to cover these unexpected costs as long as we follow our institutional policy Office of Sponsored Research OSR will allow for increase of Core/RSC recharge rates by up to 15% to offset higher operational costs rate increases will be allowed with following conditions rate increase is not mandatory and is at discretion of Core/RSC and owning department Core/RSC continues to operate on campus during UNC System directive to significantly reduce campus operations and services due to COVID-19 event rate increase will only be available if division/department will be providing one-half compensation as pay and not as paid time off Only available while UNC-CH is under UNC System directive to significantly reduce campus operations and services due to COVID-19 event If your Core/RSC qualifies and wishes to participate in rate increase please inform OSR by emailing us at RSCSupport@unc.edu In your email please provide name and chartfield string of Core/RSC If you have any questions about rate increase please contact Brian Bertlshofer at bertlsbj@email.unc.edu or 919-843-4891 |
Federal Sponsor Updates on COVID-19Updated Guidance from OMB, NIH, NSF, DOD, USAMRAA The Office of Sponsored Research has been closely monitoring updates from our sponsors on proposal and award management concerns with regards to COVID-19. The Council on Government Relations (COGR) is another resource ... | 3/24/2020 | 2020 | Updated Guidance from OMB NIH NSF DOD USAMRAA Office of Sponsored Research has been closely monitoring updates from our sponsors on proposal and award management concerns with regards to COVID-19 Council on Government Relations COGR is another resource that provides guidance links on federal agencies and Frequently Asked Questions Regarding COVID-19's Impact on Federal Awards OSR continues to monitor for guidance and below are key recent updates OMB - Managing Federal Contract Performance Issues Associated with Novel Coronavirus COVID-19 Office of Management and Budget OMB issued three memos to federal agencies regarding managing federal contract performance issues with COVID-19 Memo M-20-11 allows federal agencies to implement flexibilities initially for COVID-related activities Memo M-20-17 allows agencies to provide additional flexibility to recipients affected by loss of operational capacity and increased costs due to COVID-19 crisis Memo M-20-18 provides additional guidance to further assist acquisition workforce as it addresses impacts due to COVID-19 Flexibilities Available to Applicants and Recipients of Federal Financial Assistance Affected by COVID-19 In Notice NOT-OD-20-086 National Institutes of Health NIH identified short-term administrative flexibilities to assist applicants with managing administrative financial management and audit requirements under Uniform Guidance These flexibilities are applicable to NIH applicants and recipients where entity is conducting research activities related to or affected by COVID-19 Cost Related Flexibilities/Expenditure of Award Funds Travel Non-refundable costs associated with grant-related travel that has been cancelled due to COVID-19 may be charged to NIH award if they would have otherwise been allowable See NIH GPS 7.9.1 for detailed information on allowability of travel expenses Salaries If recipient organization's policy allows for charging of salaries and benefits during periods when no work is performed due to effect of COVID-19 regardless of funding source including Federal and non-Federal then such charges to NIH grant awards will be allowable *UNC policy allows for 30 days administrative leave in instance Guidance for NIH-funded Clinical Trials and Human Subjects Studies Affected by COVID-19 In Notice NOT-OD-20-087 NIH has provided guidance outlining flexibilities available to recipients conducting NIH-funded clinical trials and human subject studies that are impacted by declared public health emergency for COVID-19 Flexibilities for Assured Institutions for Activities of Institutional Animal Care and Use Committees IACUCs Due to COVID-19 In Notice NOT-OD-20--088 NIH informs institutions of flexibilities provided in Public Health Service PHS Policy on Humane Care and Use of Laboratory Animals Policy that are applicable to implementing pandemic plan for animal care and use programs PHS Policy also contains provisions that can be instituted as social distancing measures to prevent spread of disease NSF Implementation to update OMB Memo M-20-17 and updated Frequently Asked Questions about Coronavirus Disease 2019 COVID-19 for NSF Proposers and Awardees NSF recently issued Notice No.146 providing background for their updated memo and FAQs addressing questions associated with proposal submission and award management that may arise in relation to COVID-19 Given that COVID-19 and associated impacts continue to evolve proposers and awardees are strongly encouraged to monitor NSF website for updates Allowability of Costs Flexibility Travel Recipients who incur costs related to cancellation of events travel or other activities necessary and reasonable for performance of award or pausing and restarting of grant funded activities due to public health emergency are authorized to charge these costs to their award Salary Recipients are authorized to continue to charge salaries stipends and benefits to currently active NSF awards consistent with recipients' policy of paying salaries under unexpected or extraordinary circumstances from all funding sources Federal and non-Federal *UNC policy allows for 30 days administrative leave in instance NIH has also issued separate Notice related to Late Application flexibilities and COVID-19 Flexibilities for Applicants and Recipients FAQs for additional guidance Go to NSF OMB implementation Memo Go to updated NSF FAQ Frequently Asked Questions for DOD Research Proposers and Awardees Impacted by Novel Coronavirus COVID-19 Department of Defense DOD is aware that many in research community have been impacted by COVID-19 DOD is taking action to provide greater flexibility to research community in challenging time Based on OMB Memorandum listed above please find below link to answers to Frequently Asked Questions by grantees and proposers about research and development awards grants and cooperative agreements at DOD Key Cost-Related Guidance Can I get reimbursed for costs incurred due to travel cancelled b/o COVID-19 DOD will allow nonrefundable travel expenses incurred for travel canceled due to COVID-19 to be charged to active awards in agreement with OMB Memo M-20-17 Can I continue to charge salaries and benefits to currently-active awards for personnel who would normally be paid out of award e.g. graduate students principal investigators and postdoctoral researchers Based on OMB Memo M-20-17 and uniform guidance 2 CFR 200.403 2 CFR 200.404 2 CFR 200.405 DOD will allow recipients to continue to charge salaries and benefits to currently-active awards consistent with recipients' policy of paying salaries under unexpected or extraordinary circumstances from all funding sources federal and non-federal *UNC policy allows for 30 days administrative leave in instance Go to DOD FAQ USAMRAA COVID-19 FAQs on Grants and Cooperative Agreements United States Army Medical Research Acquisition Activity USAMRAA published information on flexibilities for organizations funded by USAMRAA to conduct research on COVID-19 along with Frequently Asked Questions FAQs on other administrative flexibilities whose operations have been adversely impacted in emergency response related to COVID-19 Go to USAMRAA FAQ Please contact your department's Sponsored Projects Specialist or Sponsored Programs Office with questions specific to your proposal and/or award Please contact ResAdminOSR@unc.edu for other general sponsored programs administration questions and requests Office of Vice Chancellor for Research also provides response to COVID-19 that provides further resources for campus research community |
Salary Cap for Grants and Cooperative AgreementsIn National Institutes of Health notice NOT-OD-20-065, updated guidance has been provided regarding the salary cap limitations imposed for Fiscal Year 2020. The Further Consolidated Appropriations Act, 2020, restricts the amount of direct salary to Executive Level II of the ... | 2/5/2020 | 2020 | In National Institutes of Health notice NOT-OD-20-065 updated guidance has been provided regarding salary cap limitations imposed for Fiscal Year 2020 Further Consolidated Appropriations Act 2020 restricts amount of direct salary to Executive Level II of Federal Executive pay scale Office of Personnel Management has recently released new salary levels for Executive Pay Scale Effective January 5 2020 Executive Level II salary level is $197,300 Office of Sponsored Research OSR Information Sheet has been updated to reflect new salary limitations Please contact your departments OSR Sponsored Projects Specialist or Sponsored Programs Office at grants@unc.edu for support budgeting and applying salary caps For questions regarding announcement please contact ResAdminOSR@unc.edu |
Calendar Year 2020 Fringe Benefits MemoUpdates were made to Social Security (OASDI) Maximum Taxable Salary Base, Compensation Limits Subject to Retirement (TSERS & ORP), UNC Faculty Physicians (FP) Supplemental and Dental Insurance. Please refer to the updated Schedule I & II as well as OSR's ... | 1/23/2020 | 2020 | Updates were made to Social Security OASDI Maximum Taxable Salary Base Compensation Limits Subject to Retirement TSERS & ORP UNC Faculty Physicians FP Supplemental and Dental Insurance Please refer to updated Schedule I & II as well as OSR's Information Sheet to appropriately determine personnel benefits in proposals Please contact your departments assigned Office of Sponsored Research OSR Sponsored Projects Specialist with questions on applying these rates on sponsored projects For all other general questions please contact Brian Bertlshofer at 919 843-4891 bertlsbj@email.unc.edu |
New Salary Cap for FY20 – AHRQ OnlyIn Notice NOT-HS-20-006, updated guidance has been provided for applicants, grantees, and contractors of the Agency for Healthcare Research and Quality (AHRQ) regarding the salary cap limitations imposed for Fiscal Year 2020. The Further Consolidated Appropriations Act, 2020, Public Law ... | 1/22/2020 | 2020 | In Notice NOT-HS-20-006 updated guidance has been provided for applicants grantees and contractors of Agency for Healthcare Research and Quality AHRQ regarding salary cap limitations imposed for Fiscal Year 2020 Further Consolidated Appropriations Act 2020 Public Law 116-94 signed into law on December 20 2019 restricts amount of direct salary which may be paid to individual under Department of HHS grant cooperative agreement or applicable contract to rate no greater than Executive Level II of Federal Executive Pay Scale Effective January 5 2020 Executive Level II salary level is $197,300 Office of Sponsored Research OSR Information Sheet has been updated to reflect new salary limitations for AHRQ Please contact your departments OSR Sponsored Projects Specialist or Sponsored Programs Office at grants@unc.edu for support budgeting and applying salary caps For questions regarding announcement please contact ResAdminOSR@unc.edu |
Carolina RAPiDs – Course 2 ReleaseNew Course Released The Office of Sponsored Research (OSR) is pleased to release the second course in Carolina RAPiDs (Research Administration Professional instructional Development system) - An Introduction to Research Administration About RAPiDs The Carolina RAPiDs Certificate in Research Certification ... | 1/14/2020 | 2020 | New Course Released Office of Sponsored Research OSR is pleased to release second course in Carolina RAPiDs Research Administration Professional instructional Development system - Introduction to Research Administration About RAPiDs Carolina RAPiDs Certificate in Research Certification is comprised of three initial Cores of study Foundations Core Proposal Core and Post-Award Core Each core covers knowledge in their respective areas of research administration and after completing each core users will earn Certificate Completion of these three initial Cores of study or all three Certificates garners full Carolina RAPiDs Certification in Research Administration Get Started If you are new to RAPiDs click below to review two short intro videos and then login to start your training Logging in to RAPiDs What is RAPiDs For more information on training please visit Carolina RAPiDs webpage For questions please email OSRCommunications@unc.edu |
OSR Subagreement Initiation Portal (SIP) Q&A SessionsThe Subagreement Initiation Portal (SIP), a web-portal consisting of online forms required for requesting subagreement actions, has been in place since October and the Office of Sponsored Research (OSR) will be offering two Q&A sessions on campus. Each session will ... | 1/13/2020 | 2020 | Subagreement Initiation Portal SIP web-portal consisting of online forms required for requesting subagreement actions has been in place since October and Office of Sponsored Research OSR will be offering two Q&A sessions on campus Each session will be hour and half first hour will be dedicated to answering questions in group discussion and last 30 minutes will be dedicated to any SIP technical questions on walk-in basis is great opportunity to get answers to your SIP questions and opportunity to learn more about technical side of SIP Walk-in Q&A Sessions Please click registration button for date of session that you would like to attend During registration you will have opportunity to submit any questions that you may have about SIP If additional questions arise after registration please email ResAdminOSR@unc.edu As reminder please review updated SIP FAQ's prior to session Additional Key Reminders To process request in SIP you always need Subagreement Project ID Use SIP Questionnaire to submit request to Initiate or Amend Subagreement Send all questions regarding SIP to ResAdminOSR@unc.edu For questions regarding specific Subagreements please contact your Sponsored Projects Specialist Any questions or help needed with SIP please reach out to ResAdminOSR@unc.edu |
Updates on Graduate Student FeesIn conjunction with ITS and the Graduate School, the Office of Sponsored Research (OSR) has updated the guidance on the OSR Website for budgeting and charging graduate student fees. Effective with this announcement, all graduate student fees* may be budgeted ... | 1/8/2020 | 2020 | In conjunction with ITS and Graduate School Office of Sponsored Research OSR has updated guidance on OSR Website for budgeting and charging graduate student fees Effective with announcement all graduate student fees* may be budgeted and charged on non-federal awards As reminder graduate student fees were categorized into two account codes to delineate fees allowable on federal funding sources chartfield source 49000 To pay all student fees both account codes 568731 and 568732 must be used New Changes Impact to ConnectCarolina In keeping with current practice awards with chartfield source of 49000 federal awards will only allow fees to be expensed to account 568731 Fees in account 568732 may now be expensed to all other awards non-federal Impact to GradStar When "Create Instate/Remission Awards" is clicked rows will auto-generate with both 568731 and 568732 if there are unallowable fees and include pre-calculated fee amounts based on designated percent allocation entered fee amount for each account code may not exceed amount in fee table or you will receive ERROR message Certain fields are now view only Prevent deletion of row if journal or FA export completed OR export flag set to "N" Guidance Reminders Graduate student fees may be escalated up to 5% typical is 3% or consult OSR Sponsored Projects Specialist or SPO Grants Analyst Allowable fees on federal funding sources are exempt from Facilities and Administrative F&A costs Application of guidance on federal funding sources includes training grants Guidance applies to all federal awards training grants included Account Code for Student Fees Allowable on Federal funding sources 568731 Account Code for Student Fees Unallowable on Federal funding sources 568732 Questions about mandate may be directed to Beverly Wyrick Graduate School Director of Administration and Finance at 919 962-6318 or beverly_wyrick@unc.edu Login problems functional issues or questions about GradStar may be directed to gradstar@unc.edu Questions about announcement may be directed to ResAdminOSR@unc.edu |
Update on Science and Security – 01/07/2020Collaborations are often the cornerstone of success in the research community and the University remains strongly committed to that idea by encouraging and supporting collaborative efforts worldwide. Concerns have been raised by Federal entities that certain international activities have begun ... | 1/7/2020 | 2020 | Collaborations are often cornerstone of success in research community and University remains strongly committed to that idea by encouraging and supporting collaborative efforts worldwide Concerns have been raised by Federal entities that certain international activities have begun to threaten integrity of U.S research enterprise These concerns are commonly referred to as "Science and Security" It is important that all faculty and staff understand these concerns and impact on research efforts at University To help researchers and research administrators remain informed and compliant in area Office of Sponsored Research OSR released Guidance on Science and Security webpage Main Components Background on evolution of Science and Security Related Policies and Procedures Primary Concerns and Direct Impacts on Research Sponsor Specific Updates FAQs Additional related guidance is available on UNC Research webpage as well as Guidance memo from Vice Chancellor For Research on foreign influence concerns Recent Updates Information from October 2019 FBI Academia Summit Updates from Senate HAGAC Subcommittee Department of Justice Settlement with Van Andel Research Institute NSF JASON Report December 2019 Best Practices from UNC's School of Medicine If you have questions or concerns please direct them to OSR at ResAdminOSR@unc.edu or Conflict of Interest Program at coi@unc.edu |
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Revision to Operating Standard on ConsultantsThe Office of Sponsored Research (OSR) has made a revision to Operating Standard 500.12 - Consultants. The purpose of this operating standard is to ensure that independent contractors conduct their portions of research projects in compliance with applicable regulations and ... | 12/17/2019 | 2019 | Office of Sponsored Research OSR has made revision to Operating Standard 500.12 - Consultants purpose of operating standard is to ensure that independent contractors conduct their portions of research projects in compliance with applicable regulations and their expenses are reasonable and allowable Revision Highlights Executed agreement is no longer required between Dept and Consultant Consultant invoices no longer require Principal Investigator P.I. signature prior to submission for reimbursement For specific questions regarding consultants please contact your Sponsored Projects Specialist For questions on announcement please contact ResAdminOSR@unc.edu |
University Closure and OSR DeadlinesThe University will be closed on December 24 and reopen on January 2, 2020. During the closure, the Office of Sponsored Research (OSR) will not be available to process proposal and award transactions. To ensure our office can meet any ... | 12/6/2019 | 2019 | University will be closed on December 24 and reopen on January 2 2020 During closure Office of Sponsored Research OSR will not be available to process proposal and award transactions To ensure our office can meet any tasks required before closure OSR has set following deadlines below We greatly appreciate everyone's efforts in meeting early deadline and please contact us at ResAdminOSR@unc.edu if you have questions regarding announcement |
Release of Science and Security GuidanceCollaborations are often the cornerstone of success in the research community and the University remains strongly committed to that idea by encouraging and supporting collaborative efforts worldwide. Concerns have been raised by Federal entities that certain international activities have begun ... | 11/11/2019 | 2019 | Collaborations are often cornerstone of success in research community and University remains strongly committed to that idea by encouraging and supporting collaborative efforts worldwide Concerns have been raised by Federal entities that certain international activities have begun to threaten integrity of U.S research enterprise These concerns are commonly referred to as "Science and Security" It is important that all faculty and staff understand these concerns and impact on research efforts at University New OSR Guidance To that end Office of Sponsored Research OSR has released new resource on OSR webpage to help researchers and research administrators remain informed and compliant OSR Science and Security webpage will be routinely updated to communicate new changes and information Main Components Background on evolution of Science and Security Related Policies and Procedures Primary Concerns and Direct Impacts on Research Additional related guidance is available on UNC Research webpage as well as Guidance Memo from Vice Chancellor For Research on foreign influence concerns If you have questions or concerns please direct them to OSR at ResAdminOSR@unc.edu or Conflict of Interest Program at coi@unc.edu |
Registration open – SRAI Training for Research Administrators @ UNCThe Office of Sponsored Research (OSR) is pleased to annouce an upcoming training opportunity presented by the Society of Research Administrators International (SRAI). A Walk-Through of NIH Awards with Workshops on Export Controls and NIH Training Grants November 12 - ... | 10/22/2019 | 2019 | Office of Sponsored Research OSR is pleased to annouce upcoming training opportunity presented by Society of Research Administrators International SRAI Walk-Through of NIH Awards with Workshops on Export Controls and NIH Training Grants Registration Cost $250 per person lunch provided Registration is Required by November 1 - fills quickly register early is intermediate level training and most appropriate for attendees who have completed SRAI Basics in Research Administration or received similar training and experience TRAINING DETAILS Walk-Through of NIH Awards Over one and half days course will walk you through NIH requirements upon submission of proposal and acceptance of award exploring how these requirements and terms drive institutional culture and compliance Topics include NIH as Organization Proposal Representations & Certifications including Standard Terms and Conditions of Awards and Audit Public Policy Requirements Review of Cost Considerations Modular Awards Payments and Cash Flow Public Access Research Resources Intellectual Property Compliance areas On second day attendees register to attend one workshop in afternoon Workshop will explore Export Control Regulations and Compliance Workshop B will train on How to Work with NIH Training Grants Walk Through of NIH Awards Lunch Break provided Workshops Attendees Select Society of Research Administrators International is premier global research management society providing education professional development and latest comprehensive information about research management to over 5,000 members from over 40 countries SRAI instructors for event are highly trained and experienced research leaders who work in research administration and management and who have developed and successfully presented training program at other similar institutions Judy Bristow Stephanie Endy |
Cash Advance Documentation UpdateThe Office of Sponsored Research (OSR) has updated 500.14, Procedure 1 - Cash Advance Requests and Reconciliations to reflect that original documentation is no longer required for cash advance reconciliations charged to sponsored projects. OSR will accept electronic copies of ... | 10/16/2019 | 2019 | Office of Sponsored Research OSR has updated 500.14 Procedure 1 - Cash Advance Requests and Reconciliations to reflect that original documentation is no longer required for cash advance reconciliations charged to sponsored projects OSR will accept electronic copies of cash advance reconciliation documentation that are attached to journal entry in ConnectCarolina Please do not mail paper copies to OSR as administering department is responsible for following University records management of documentation Please ensure that sensitive information is redacted from documentation in appropriate manner OSR will not approve journal entries that have attachments containing sensitive information Key Cash Advance Reconciliation Reminders Cash advances for domestic use must be reconciled within 60 days after receipt of advance Cash advances for foreign use must be reconciled within 90 days after receipt of advance unless required sooner for reporting purposes Please direct any questions on update to Ben Wright Assistant Director Audit and Financial Compliance at bwright1@email.unc.edu |
OSR Releases the Subagreement Initiation Portal (SIP)The Office of Sponsored Research (OSR) is excited to release the Subagreement Initiation Portal (SIP), a web-portal consisting of several online forms required for requesting subagreement actions. SIP is a one-stop shop to Initiate a Subagreement, Amend an Existing Subagreement, ... | 10/16/2019 | 2019 | Office of Sponsored Research OSR is excited to release Subagreement Initiation Portal SIP web-portal consisting of several online forms required for requesting subagreement actions SIP is one-stop shop to Initiate Subagreement Amend Existing Subagreement or Respond to Additional Info/Document Requests pertaining to subagreements Effective October 16 2019 all new requests for subagreement will need to be communicated and submitted via SIP SIP Benefits Another benefit built into SIP release is additional email reminders from RAMSeS and RAMTracker pertaining to subagreements both to be processed or in process SIP Process At Review stage if all necessary documentation isnt received or additional information is needed department will be notified by email to submit additional info via SIP SIP Actions Key Reminders To process request in SIP you always need Subagreement Project ID Use SIP Questionnaire to submit request to Initiate or Amend Subagreement Initiate Subagreement If new PS Project ID has been issued for subrecipient project requires submitting SIP form to initiate subagreement so OSR can begin process to draft and execute agreement with subrecipient entity Amend Subagreement Completing Amendment form in SIP will start process for OSR to review and amend existing agreements with subrecipients Additional Info Request All communications for additional information or documentation on subagreements should be submitted in SIP Most often will occur when departments respond to request from OSR Going forward on all new requests processed from SIP OSR will no longer accept subagreement info sent via email to Sponsored Projects Specialist SPS or ResAdminOSR@unc.edu For questions regarding specific Subagreements please contact your Sponsored Projects Specialist Any questions or help needed with SIP please reach out to ResAdminOSR@unc.edu |
Second Session Now Available for OSR RAFTsDue to overwhelming interest for the RAFTs on Wednesday, October 23, OSR is holding an additional session to cover the same topic/discussion on Tuesday, October 29. What are RAFTs? OSR RAFTs (Research Administration Forum and Training sessions) provide in-person training ... | 10/2/2019 | 2019 | Due to overwhelming interest for RAFTs on Wednesday October 23 OSR is holding additional session to cover same topic/discussion on Tuesday October 29 What are RAFTs OSR RAFTs Research Administration Forum and Training sessions provide in-person training and networking opportunities for campus research community goal is to provide in-person training and discussions on relevant topics in research administration and sponsored projects management RAFTs will occur on triannual basis are open to all and while registrations are not required for attendance RSVP's will be requested in order to ensure rooms with appropriate capacity are reserved Foreign Influence and addressing frequently asked questions Understanding Accounts Receivable AR with contracts and grants Stay Informed on RAFTs and Other OSR Training As RAFTs become available communications will be sent to OSR Mailing List res_info@listserv.unc.edu with session details and RSVP link Subscribe to OSR Mailing List by clicking here Please also find updated RAFTs and other training opportunities on OSR Training webpage If you have questions suggestions for topics and/or are interested in partnering with OSR in presenting at RAFTs please reach out to OSRCommunications@unc.edu |
Welcome to Carolina RAPiDs Training!About the Program The Office of Sponsored Research (OSR) is excited to release the first course in Carolina RAPiDs (Research Administration Professional instructional Development system). Carolina RAPiDs is an online training program designed to provide comprehensive training for research administrators ... | 10/1/2019 | 2019 | About Program Office of Sponsored Research OSR is excited to release first course in Carolina RAPiDs Research Administration Professional instructional Development system Carolina RAPiDs is online training program designed to provide comprehensive training for research administrators at UNC Carolina RAPiDs is useful resource for new research administrators as well as those who want to expand on their knowledge base in field Completing Core curriculum in Carolina RAPiDs will also lead to Carolina RAPiDs Certification in Research Administration How it Works Carolina RAPiDs Certificate in Research Certification is comprised of three initial Cores of study Foundations Core Proposal Core and Post-Award Core Each core covers knowledge in their respective areas of research administration and after completing each core users will earn Certificate Completion of these three initial Cores of study or all three Certificates garners full Carolina RAPiDs Certification in Research Administration About Cores Foundations Core c first core provides overview of research administration and covers knowledge basics needed to be research administrator at UNC first course released in Foundations is titled Research and Regulatory Environment at UNC subsequent courses in core will be released throughout coming months Proposal Core second core focuses in depth on proposal topics that range from finding funding proposal creation review and submission core will focus heavily on processes and resources at UNC Completing Foundations core is not pre-requisite to Proposal Core however Foundations is required to earn Proposal Certificate Post-Award Core third core provides in depth guidance on post-award topics and informs on how to manage awarded agreements using industry standards with focus on UNC specific requirements Completing Foundations core is not pre-requisite to Post-Award Core however Foundations is required to earn Post-Award Certificate Click below to review two short videos that introduce you Carolina RAPiDs and then login in to start your training For more information on training please visit Carolina RAPiDs webpage For questions please email OSRCommunications@unc.edu |
New Guidance for SBIR and STTR ProgramsA number of federal agencies, including the Department of Health and Human Services, the National Science Foundation and the Department of Defense receive congressionally mandated funding to support research and development activities under the Small Business Innovation Research (SBIR) and ... | 8/30/2019 | 2019 | number of federal agencies including Department of Health and Human Services National Science Foundation and Department of Defense receive congressionally mandated funding to support research and development activities under Small Business Innovation Research SBIR and Small Business Technology Transfer STTR programs Office of Sponsored Research OSR has provided guidance on Working with SBIR and STTR Programs at UNC including applicable forms to use and offices to contact For questions concerning SBIR or STTR program please contact ResAdminOSR@unc.edu For questions regarding communication please contact OSRCommunications@unc.edu |
Updated guidance on NIH policies and FAQs regarding Other Support, Foreign Components, and Financial Conflicts of InterestsUpdated guidance from the vice chancellor for research on foreign influence concerns can be found here. In May, notice was sent from the Office of the Vice Chancellor to the research community regarding the resources available at our University in ... | 8/26/2019 | 2019 | Updated guidance from vice chancellor for research on foreign influence concerns can be found here In May notice was sent from Office of Vice Chancellor to research community regarding resources available at our University in response to concerns about foreign threats to integrity of research One of major concerns identified in that memo was failure of researchers to disclose research resources and support provided by other organizations including foreign entities There have been recent changes to NIH FAQs related to agencys Guide Notice on reporting of foreign activities as they pertain directly to that topic It is important to note that NIH has not substantially changed its expectations of what should be reported but is working to clarify its guidance to respond to recent cases of undue foreign influence in which activities or resources that should have been reported to NIH and other institutions had not been disclosed NIH-funded researchers are encouraged to review updated FAQs thoroughly Examples from updated NIH FAQs on Other Support and Foreign Components with further clarification provided by Office of Sponsored Research OSR Other Support key personnel on NIH grant in United States I am collaborating with another scientist whose research has directly benefited my research Their research was conducted with funds awarded to their institution Should be reported as Other Support Other Support includes research collaborations that directly benefit researcher's research endeavors For example if materials results from experiments or data from another researcher's project directly benefits your research then it must be included in Other Support If dollar value for that benefit is not known it should be reported as "in-kind" support Foreign Components What are some examples of "significant element of project" when making determinations regarding foreign component recipient institution should evaluate element of project that is being conducted outside of United States within context of project as whole when making determinations about significance If determination is being made at proposal stage OSR and/or Sponsored Programs Office SPO should be consulted prior to proposal submission If determination to add foreign component after award has been issued is being made OSR should be consulted before adding foreign component to project Examples of activities that may be considered significant element of project include but are not limited to collaborations with investigators at foreign institutions anticipated to result in co-authorship on publications use of facilities or instrumentation at foreign site receipt of financial support on resources from foreign entity PI on NIH award to domestic university I will have visiting fellow joining my lab whose salary will be supported by foreign university Do I need NIH prior approval before fellow can work on my NIH funded research Since specific circumstances may vary it would be best to alert OSR before bringing on any visiting staff from foreign institutions of any sort They will then speak with NIH Grants Management Specialist assigned to your project Additional Information on Financial Conflicts of Interests FCOI PHS/NIH FCOI regulations have not changed Some quick reminders about COI Any related income including but not limited to honorarium reimbursed or supported travel from any government university or research center outside of United States must be reported on your project specific COI disclosure form Any related external role compensated or uncompensated with any entity must be reported on your project specific COI disclosure form If not related to specific project and you are PHS/NIH funded researcher travel may otherwise be reported through general COI Travel Disclosure on air.unc.edu website For assistance in deciding whether travel has to be reported please use COI Travel Decision Tree University of North Carolina at Chapel Hill strongly supports and encourages international collaboration and values our partnerships with universities and other organizations worldwide To support continued collaboration it is important that all faculty and staff members understand concerns being raised and how we can partner together to address them UNC National Security Working Group has recently been assembled and will continue to meet regularly to review guidance polices and any new regulations that become available Further communication and guidance will be distributed as group deems necessary Although these new clarifications pertain to NIH funding we do anticipate similar announcements from other federal agencies We will continue to update you as information becomes available If you have questions or concerns please direct them to Office of Sponsored Research at ResAdminOSR@unc.edu or Conflict of Interest Program at coi@unc.edu |
Budgeting Fringe Benefits and Fixed Health Insurance Rates for FY 2020Due to a veto of the proposed FY 2019-2020 budget for the State of North Carolina, the annual update to fringe benefits and health insurance rates for sponsored projects has not occurred. The Office of Sponsored Research has elected to ... | 8/13/2019 | 2019 | Due to veto of proposed FY 2019-2020 budget for State of North Carolina annual update to fringe benefits and health insurance rates for sponsored projects has not occurred Office of Sponsored Research has elected to continue using rates from previous memorandum dated 01/31/2019 to budget for personnel benefits update to fringe benefits and health insurance rates for FY 2019-2020 will be provided after budget for State of North Carolina has been approved Please contact your departments assigned OSR Sponsored Projects Specialist or ResAdminOSR@unc.edu on applying these rates |
NIH Changes to Fetal Human Tissue ResearchRevised on: August 28, 2019 New FAQs page on the NIH Website In response to NIH Notice NOT-OD-19-128 on Changes to NIH Requirements Regarding Proposed Human Fetal Tissue Research, NIH has published a Frequently Asked Questions section on this topic. ... | 8/9/2019 | 2019 | New FAQs page on NIH Website In response to NIH Notice NOT-OD-19-128 on Changes to NIH Requirements Regarding Proposed Human Fetal Tissue Research NIH has published Frequently Asked Questions section on topic Please visit that resource for additional assistance Original Communication Effective for all NIH proposals due after September 25 2019 HHS requirements and review considerations proposed involving use of human fetal tissue obtained from elective abortions HFT has changed per NIH NOT-OD-19-128 These requirements are in addition to existing requirements in NIH Grants Policy Statement 4.1.14 In addition NIH reminds community of expectations to obtain informed consent from donor for any NIH-funded research using HFT NOT-OD-16-033 Please contact ResAdminOSR@unc.edu with any questions concerning announcement |
New NSF Biosketch RequirementsThe National Science Foundation (NSF) has designated the National Institutes of Health's SciENcv (Science Experts Network Curriculum Vitae) as an NSF-approved format for submission of biographical sketch(es) and is encouraging its use to prepare a biographical sketch for inclusion in proposals to ... | 8/9/2019 | 2019 | National Science Foundation NSF has designated National Institutes of Healths SciENcv Science Experts Network Curriculum Vitae as NSF-approved format for submission of biographical sketch es and is encouraging its use to prepare biographical sketch for inclusion in proposals to NSF In accordance with current Proposal & Award Policies & Procedures Guide PAPPG NSF 19-1 biographical sketch limited to two pages is required for each individual identified as senior personnel on proposal and separate biographical sketch PDF file or other NSF-approved format must be uploaded in FastLane for each designated individual see PAPPG Chapter II.C.2.f. These biographical sketch and file format requirements also apply to NSF proposals submitted through Research.gov and Grants.gov Use of NSF-approved format aims to reduce administrative burden and improve efficiencies by providing proposers with compliant and reusable way to maintain information for subsequent proposal submissions to NSF while also ensuring that information is submitted in searchable composition Beginning with next iteration of PAPPG anticipated effective date January 2020 NSF will only accept PDFs for biographical sketches that are generated through use of NSF-approved format description of NSF-approved format s will be posted on NSF website when PAPPG is issued draft version of PAPPG was published in Federal Register for public comment deadline for submitting comments is COB July 29 2019 Multiple training resources are available on SciENcv website following website resources may be of assistance to proposers preparing biographical sketch using SciENcv format SciENcv Background YouTube Video SciENcv Tutorial YouTube Video Integrating with ORCID SciENcv Help We encourage you to share information with your colleagues - as referenced on Research.gov site If you have IT system-related questions please contact NSF Help Desk at 1-800-381-1532 or rgov@nsf.gov Policy-related questions should be directed to policy@nsf.gov |
ServiceNow Launch and OSRITS help.unc.edu is getting a makeover! Not only is the design changing to be more modern and user-friendly, but the underlying system used to track support and service requests (Remedy tickets) will change to a new platform called ServiceNow and ... ServiceNow Launch and OSR | 7/25/2019 | 2019 | ITS help.unc.edu is getting makeover! Not only is design changing to be more modern and user-friendly but underlying system used to track support and service requests Remedy tickets will change to new platform called ServiceNow and launch is July 30 What to expect new ServiceNow portal will be accessible via help.unc.edu and is one stop shop for help requests Several of new and continuing benefits include your ability to Find answers faster with better knowledge articles Track and Update your requests and support tickets Help requests will be separated into two categories Incident something's broken and Service something new As reference majority of OSR Help related requests from campus are Incidents snapshot of new ITS help homepage is below - clicking on icons for "Something's Broken" or "Request Service" will take you to ServiceNow portal What does mean for OSR Help On July 30 KEY CHANGE is that emailing OSRHelp@unc.edu will NO LONGER create help tickets OSR Help group will still exist but tickets now need to be submitted via ServiceNow portal When submitting your request in portal important step is to direct request to OSR for resolution and to do that type in "Route to OSR Help" as your first line Guidance is also available on OSR Forms and Tools webpage under new navigation link titled "ServiceNow for OSR Help" OSR Help will still monitor email inbox after ServiceNow transition and will assist in directing submissions via portal For more information on UNCs transition to ServiceNow please click here Questions about communication please contact ResAdminOSR@unc.edu |
Correction to Graduate Student Fees TableA correction in the sum totals for Allowable fees on the Graduate Student Fees Table has been made in both the annual and semester columns. One of the allowable fees had accidentally been omitted from the sum total amounts and ... | 7/25/2019 | 2019 | A correction in sum totals for Allowable fees on Graduate Student Fees Table has been made in both annual and semester columns One of allowable fees had accidentally been omitted from sum total amounts and OSR made revision to table on 7/24/2019 Another update to page includes display of allowable and unallowable fees in separate tables with sum totals provided now for both categories preview of page update is below and annual and semester totals listed are also current sum totals for Academic Year 2019-2020 We apologize for any inconvenience caused with initial error and please contact us via ResAdminOSR@unc.edu if you have any additional concerns or questions |
Internal Proposal Submission DeadlinesIn support of the University's research mission, the Office of Sponsored Research (OSR) and the SOM Sponsored Programs Office (SPO) share responsibility for the review and submission of research proposals. This shared responsibility is defined in the OSR Operating Standard ... | 7/1/2019 | 2019 | support of Universitys research mission Office of Sponsored Research OSR and SOM Sponsored Programs Office SPO share responsibility for review and submission of research proposals shared responsibility is defined in OSR Operating Standard 300.03 - Deadlines for Proposal Submission to University Offices To expedite review process Standard Operating Procedure SOP on Internal Deadlines for Proposal Submissions to University Offices outlines in detail Universitys established internal proposal routing expectations and deadlines Standard Operating Procedure Highlights Five 5 business days prior to sponsor deadline final administrative components should be routed with RAMSeS IPF and with sponsor application Two 2 business days prior to sponsor deadline final application package should be in IPF and sponsor application including ALL administrative and technical components For questions on announcement please email ResAdminOSR@unc.edu |
Research.gov Proposal SubmissionsUpdates to Research.gov Proposal Submissions The following updates have been made to Research.gov effective June 24, 2019: Ability to submit collaborative proposals containing subawards An auto-generated email will now be sent to SPOs and AORs when PIs enable proposal access ... | 6/28/2019 | 2019 | Updates to Research.gov Proposal Submissions following updates have been made to Research.gov effective June 24 2019 Ability to submit collaborative proposals containing subawards auto-generated email will now be sent to SPOs and AORs when PIs enable proposal access for them Redesigned "My Desktop" landing page For more information on these updates and entering proposals in Research.gov click here For questions regarding communication email ResAdminOSR@unc.edu |
Budgeting Guidance for Graduate Student FeesRevised on: August 27, 2019 Updated FY20 Rates for Allowable Fees on Federal Funding Earlier this year, the UNC Graduate School announced a mandate updating University guidelines for payment of mandatory graduate student fees for Fall 2019 implementation. In response, ... | 6/25/2019 | 2019 | Updated FY20 Rates for Allowable Fees on Federal Funding Earlier year UNC Graduate School announced mandate updating University guidelines for payment of mandatory graduate student fees for Fall 2019 implementation In response Office of Sponsored Research OSR provided details on OSR Website that included guidance for budgeting and table of allowable fees on federal funding sources New estimated student Tuition and Fee rates for academic year 2019-2020 have recently released To aid in budgeting on sponsored projects effective 7/1/2019 and onwards please reference OSR Website for updated budgeting guidance and graduate student fee rates Updated Graduate Student Fee Guidance Allowable student fees may be escalated up to 5% typical is 3% consult your OSR Sponsored Projects Specialist or SPO Grants Analyst for consideration of any other escalation levels Allowable student fees are exempt from Facilities and Administrative F&A costs Applicable to all awards on federal funding sources - training grants included Clarification provided on August 27 2019 Budget account code for Training Fees Allowable 568731 OSR Budget Revision Form is also updated Questions about mandate may be directed to Beverly Wyrick Graduate School Director of Administration and Finance at 919 962-6318 or beverly_wyrick@unc.edu Questions about announcement may be directed to ResAdminOSR@unc.edu |
Cayuse Application UpdateCayuse is Operational Cayuse is available to users again. If you experience any additional issues using the application, please contact ORIS at 919-843-2594 or email Lori Saddler, lsaddler@email.unc.edu. OSR Home News & Newsletters Join Mailing List | 6/25/2019 | 2019 | Cayuse is Operational Cayuse is available to users again If you experience any additional issues using application please contact ORIS at 919-843-2594 or email Lori Saddler lsaddler@email.unc.edu |
Cayuse Down June 25, 2019 at 12:00pmCayuse Unavailable To resolve performance issues in Cayuse noticed by several users on campus, the Cayuse application will be down for updates beginning at 12:15 today. Please immediately save your data and logout of the application. We anticipate the downtime ... | 6/25/2019 | 2019 | Cayuse Unavailable To resolve performance issues in Cayuse noticed by several users on campus Cayuse application will be down for updates beginning at 12 15 today Please immediately save your data and logout of application We anticipate downtime will be brief and will send another update as soon as Cayuse is available again to users |
OSR Operating Standards Moving to PolicyStatEffective July 1, 2019, Operating Standards and Procedures for the Office of Sponsored Research (OSR) will migrate to PolicyStat, the official repository for policies, procedures, and standards at UNC-Chapel Hill. After migration, the OSR Operating Standards and Procedures webpage will ... | 6/24/2019 | 2019 | Effective July 1 2019 Operating Standards and Procedures for Office of Sponsored Research OSR will migrate to PolicyStat official repository for policies procedures and standards at UNC-Chapel Hill After migration OSR Operating Standards and Procedures webpage will still exist with direct links to content on PolicyStat What means Any links that you are using to reference OSR operating standards and procedures in email signatures bookmarks or documents should be updated to new PolicyStat link Search in PolicyStat PolicyStat offers several search options that include Keyword Title Responsible Unit and Topic Tags Searching by keyword on Home or Title tab will search policies for all units in PolicyStat To search within OSR operating standards and procedures filter and search by Responsible Unit We are currently building Topic Tag library for OSR documents and will communicate when more options are available for that search type To search by Responsible Unit Select Responsible Unit tab Using Filter box search for Research-Office of Sponsored Research Double click on responsible unit to move it to selected column Type text you would like to search Click Search Policies For assistance or questions on announcement please email ResAdminOSR@unc.edu For more information about PolicyStat visit here |
RAM Tracker Transparency UpdateNew RAM Tracker Transparency Dashboard Research Award Management (RAM) Tracker was created to assist the Office of Sponsored Research (OSR) with day-to-day management of award requests by providing real-time visibility of transaction status in process. The RAM Tracker Transparency roll-out ... | 6/13/2019 | 2019 | New RAM Tracker Transparency Dashboard Research Award Management RAM Tracker was created to assist Office of Sponsored Research OSR with day-to-day management of award requests by providing real-time visibility of transaction status in process RAM Tracker Transparency roll-out last year provided campus users access to tool and to view individual RAM Tracker information via Events tab new enhancement is now available for RAM Tracker Transparency that includes search interface allowing campus users assigned certain departmental roles in Backbone ability to search for/view RAM Tracker transactions in those departments via dashboard With any of roles listed below users will now see new navigation block on RAMSeS homepage with link for RAM Tracker Search Backbone Roles Needed Role Manager Award Data Access IPF Approver Proposal Date Access PS Project ID Manager Access requests for RAM Tracker Transparency may be assigned by Backbone Role Manager for each department/unit RAM Tracker Search Guidance Please reference OSR Resources webpage for guidance document that provides information on how to access RAM Tracker Transparency dashboard and utilize new search interface For questions concerning announcement please email ResAdminOSR@unc.edu For technical assistance with RAMSeS please contact ORIS at 919-843-2594 |
Graduate Student Fees Allowable on Federal Funding SourcesThe UNC Graduate School announced a new mandate on March 7, 2019, updating University guidelines for payment of mandatory graduate student fees. The Office of Sponsored Research (OSR) has identified the standard fees that may be charged to Federal research ... | 5/15/2019 | 2019 | UNC Graduate School announced new mandate on March 7 2019 updating University guidelines for payment of mandatory graduate student fees Office of Sponsored Research OSR has identified standard fees that may be charged to Federal research funding and table of allowable student fees is posted on OSR Website in Forms & Tools New Budgeting Guidance Allowable student fees may be escalated up to 5% typical is 3% consult your OSR Sponsored Projects Specialist or SPO Grants Analyst for consideration of any other escalation levels Allowable student fees are exempt from Facilities and Administrative F&A costs Account codes are being created for Allowable student fees available by Fall 2019 Questions about new mandate may be directed to Beverly Wyrick Graduate School Director of Administration and Finance at 919 962-6318 or beverly_wyrick@unc.edu Questions about announcement may be directed to ResAdminOSR@unc.edu |
Update to the RAMSeS Internal Processing FormNew International Activities Questions in the IPF Effective May 10, 2019, the RAMSeS Internal Processing Form (IPF) displays a new question in the "General Proposal Information section. Will the proposed project involve activities primarily focused outside of the United States? ... | 5/10/2019 | 2019 | New International Activities Questions in IPF Effective May 10 2019 RAMSeS Internal Processing Form IPF displays new question in "General Proposal Information" section Will proposed project involve activities primarily focused outside of United States If questions are answered with "Yes" triggers additional required questions concerning international research component of proposed research in IPF Responses to these questions may also trigger follow-up email to Lead PI requesting more details that need to be submitted to globaloperations@unc.edu Why Change As Carolinas global research portfolio grows University needs to better understand scope of proposed or expanding international research initiatives to ensure compliance with numerous U.S and foreign laws and regulations These additional questions focus primarily on in-country third party relationships planned use of existing research sites possible implications of foreign export/import laws and local staffing and employment requirements information is critical in helping University better support faculty Principal Investigators and reduce institutional liability overseas Your responses to these questions may trigger follow-on communications asking for more details and connecting you with resources to help you in your planning We are grateful for your cooperation and look forward to ensuring your international research efforts succeed Questions concerning new questions on international research may be sent to globaloperations@unc.edu All other research administration questions may be sent to ResAdminOSR@unc.edu |
Reporting Harassment Findings and Actions to the National Science FoundationMemorandum RELEASE DATE: April 22, 2019 FROM: Terry Magnuson Vice Chancellor for Research Felicia Washington Vice Chancellor for Workforce Strategy, Equity and Engagement RE: Reporting Harassment Findings and Actions to the National Science Foundation Please visit the Office of Sponsored ... Reporting Harassment Findings and Actions to the National Science Foundation | 4/26/2019 | 2019 | Reporting Harassment Findings and Actions to National Science Foundation Please visit Office of Sponsored Research website for important announcement regarding new National Science Foundation NSF grant term and condition requiring University to report findings about any NSF-funded principal investigator or co-principal investigator that involve sexual harassment sexual assault or other forms of harassment For questions about how University is addressing NSFs requirements please contact Robin Cyr at 919 962-8756 or robin_cyr@unc.edu For all other questions please contact OSRCommunications@unc.edu |
NIH Releases New Salary Cap for FY19Updated Salary Cap for Grants and Cooperative Agreements Per the National Institutes of Health (NIH) Notice NOT-OD-19-099, the Office of Personnel Management has recently released new salary levels for the Executive Pay Scale. Effective January 6, 2019, the salary cap ... | 4/18/2019 | 2019 | Updated Salary Cap for Grants and Cooperative Agreements Per National Institutes of Health NIH Notice NOT-OD-19-099 Office of Personnel Management has recently released new salary levels for Executive Pay Scale Effective January 6 2019 salary cap for Executive Level II is $192,300 Office of Sponsored Research Information Sheet has been updated to reflect new salary limitations Please contact your departments OSR Sponsored Projects Specialist for support budgeting or applying new NIH salary cap For questions regarding announcement please contact ResAdminOSR@unc.edu |
Update on Revision of NSF PAPPGNew Effective Date for the Revised NSF Proposal & Award Policies & Procedures Guide Due to the recent lapse in appropriations, implementation of the revised NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 19-1) was postponed. We are ... | 2/21/2019 | 2019 | New Effective Date for Revised NSF Proposal & Award Policies & Procedures Guide Due to recent lapse in appropriations implementation of revised NSF Proposal & Award Policies & Procedures Guide PAPPG NSF 19-1 was postponed We are pleased to announce that revised PAPPG will now be effective for proposals submitted or due on or after February 25 2019 Significant changes include Addition of Research.gov as option for proposal preparation and submission and proposal file updates Revision of eligibility standards for unaffiliated individuals Specification that conference proposals over $50,000 and all equipment proposals must include Collaborators and Other Affiliations information in proposal submission Revision of re-submission guidelines for NSF programs that accept proposals at any time Implementation of NSFs policy on sexual harassment and other forms of harassment or sexual assault Specification that proposers are required to have policy or code-of-conduct that addresses sexual harassment other forms of harassment and sexual assault and that includes clear and accessible means of reporting violations of policy or code-of-conduct policy or code-of-conduct must be disseminated to conference participants prior to attendance at conference as well as made available at conference itself Emphasis on importance of training faculty in responsible and ethical conduct of research Incorporation of existing patent policy into PAPPG policy was previously implemented by regulation at 45 CFR 650 and Numerous clarifications and other changes throughout document To learn about changes in revised PAPPG NSF 19-1 please view latest NSF Proposal & Award Policy Update webinar While version of PAPPG becomes effective on February 25 2019 in interim guidelines contained in current PAPPG NSF 18-1 continue to apply We will ensure that current version of PAPPG remains on NSF website with notation to proposers that specifies when new PAPPG including link to new Guide will become effective Associated award terms and conditions including RTC NSF Agency Specific Requirements GC-1 and FL-26 will also be effective for proposals submitted or due on or after February 25 2019 Cooperative Agreement Conditions CA-FATC and CA-FATC Modifications and Supplemental terms and conditions are effective for new awards and funding actions to existing awards beginning on February 12 2019 Questions regarding announcement may be sent to ResAdminOSR@unc.edu Policy-related questions regarding resumption of operations at NSF may be addressed to policy@nsf.gov |
Update on eRA Commons Login IssuesBecause of new security protocols recently put in place, eRA Commons user profiles were reset to comply with the NIH's password policy (passwords must be reset every 120 days). eRA Commons users experiencing issues logging in due to the expiration ... | 2/21/2019 | 2019 | Because of new security protocols recently put in place eRA Commons user profiles were reset to comply with NIH's password policy passwords must be reset every 120 days eRA Commons users experiencing issues logging in due to expiration of their passwords will receive error when attempting to log into Commons Users should use forgot password/unlock account link on Commons home page to reset their password and delete temporary internet files and cookies in their web browser Users may also contact ResAdminOSR@unc.edu to have their eRA Commons password reset If users continue to experience problems after completing above please contact eRA Service desk or call 866-504-9552 |
Updated FY 2019 Fringe Benefits MemoBudgeting Fringe Benefits and Fixed Health Insurance Rates The Fiscal Year (FY) 2019 fringe benefits budgeting guidelines for sponsored agreements have been updated to reflect calendar year changes to the following categories: Social Security (OASDI) Maximum Taxable Salary Base Compensation ... | 2/1/2019 | 2019 | Budgeting Fringe Benefits and Fixed Health Insurance Rates Fiscal Year FY 2019 fringe benefits budgeting guidelines for sponsored agreements have been updated to reflect calendar year changes to following categories Social Security OASDI Maximum Taxable Salary Base Compensation Limits Subject to Retirement TSERS & ORP UNC Faculty Physicians FP Supplemental Insurance Please refer to updated rate schedules to appropriately determine personnel benefits in proposals detailed breakdown of Schedule I & II and complete FY 2019 Fringe Benefits Memorandum are available on OSR Information Sheet Please contact your departments Office of Sponsored Research OSR Sponsored Projects Specialist with questions on applying these rates on sponsored agreements For all other general questions please contact Brian Bertlshofer at 919 843-4891 bertlsbj@email.unc.edu |
2018 | |||
Guidance on Partial Government ShutdownLast Updated January 31, 2019 Guidance from UNC-Chapel Hill Administration Dear Campus Community, As you probably are aware, Congress is currently negotiating a deal to avoid a partial federal government shutdown. If an agreement is not reached today by midnight, ... | 12/21/2018 | 2018 | Guidance from UNC-Chapel Hill Administration Dear Campus Community As you probably are aware Congress is currently negotiating deal to avoid partial federal government shutdown If agreement is not reached today by midnight certain portions of government will temporarily go unfunded when legislation expires to appropriate funding for fiscal 2019 UNC-Chapel Hill has been planning for partial shutdown scenario and our campus is well prepared Our Office of Federal Affairs and other front-line units are coordinating closely with appropriate federal and state government agencies as we determine possible impact on University At point every indication is that short-term partial shutdown would have minimal impact on U.S higher education community Currently University is operating on normal basis We will continue to use available funds to support work related to research contracts and grants Students receiving federal financial aid will not experience any changes to their awards No one can predict how long partial shutdown might last longer-term scenario could present challenges for some areas of University operations and we will continue our analysis to determine what steps campus may potentially need to take moving forward We are committed to keeping you informed about how federal government shutdown affects you and our campus Office of Research Communications has created website to help campus community access information about current federal budget issues related to partial shutdown Please visit https //research.unc.edu/shutdown/ to find relevant information including specific federal agency communications and links to individual agency shutdown plans In addition our vice chancellors and other senior administrators will communicate directly with you if needed about federal shutdown and operations in areas including research administration and human resources Executive Vice Chancellor and Provost Bob Blouin Guidance from OSR OSR has prepared follow FAQ to help answer your research-related questions During shutdown is my award/Project ID still open for business Should I spend quickly on my award before government runs out of funds What do I do if I receive stop work order notice What does it mean if I receive agency stop work correspondence What should we tell our consultants Should subcontractors continue work on project or should we ask them to stop until government starts back up I have employee on IPA Interagency Personnel Agreement with federal agency i.e NSF NIEHS EPA etc. Can they continue to work during shutdown If I charge items on other Project IDs during time period to continue work on project what will my justification be when I do correcting Journal Entry to transfer charge s to grant once government is back in full operation Can I get approval for Foreign Travel Can I get approval for No-Cost Extension Do I still need to perform closeout work currently due on my awards I have large Purchase Order open is it okay to continue work We need to send Termination Notice for trainee on training grant NIH asked for this but we cannot submit What do we do If we have documents that need to be returned to sponsor via FedEx will anyone be there to receive it? Also can we send emails to agencies If I have scheduled visit with federal agency including review panel advisory group workshop site visit etc. during shutdown how should I proceed Do I submit non-financial reports during shutdown Can I still submit proposals What should I do if I am Research Associate working on NSF award What should I do if I am student who is working on NSF Fellowship Dates in parentheses refer to date information was added to website not to date of original publication Guidance from State of North Carolina Agencies Potential Federal Government Shutdown 12/21/2018 Guidance from Federal Agencies During partial government shutdown only some federal government sponsors may be impacted For example DHHS NIH DOD ED and DOE appropriations are signed into law but NSF NASA and EPA appropriations as of 12/21/2018 have not been finalized ***Bill to reopen federal government signed into effect on January 25 2019 Planning for Agency Operations during Potential Lapse in Appropriations and Frequently Asked Questions During Lapse in Appropriations 1/4/19 OMB Catalog of All U.S Federal Agency Contingency Plans 12/21/18 Office of Communications Shutdown in Absence of Appropriation 1/4/19 Contingency Plan Research Education & Economics REE & Office of Chief Scientist OCS 1/4/19 Plan for Orderly Shutdown Due to Lapse of Congressional Appropriations 1/4/19 Lapse in Appropriation Office of Justice Programs OJP Operational Status 1/3/19 U.S EPA Contingency Plan in Event of Government Shutdown 12/21/18 Revised Shutdown Plan 1/3/19 Furlough Notification to All Grant And Cooperative Agreement Recipients 1/3/19 FAQ Operations and Furloughs Under Government Shutdown 12/21/18 Agency Operations in Absence of Appropriations 1/4/19 Resumption of Operations at NSF 1/31/19 Information About Government Shutdown for NSF Proposers and Grantees 1/3/19 Information About Government Shutdown for NSF Panelists 1/3/19 NSF Plan for Operations During Funding Hiatus 12/21/18 Guidance on USAID Operations during Lapse in Appropriations 1/4/19 Plan in Absence of Appropriation 1/4/19 |
OSR’s Fall Newsletter is Now AvailablePlease click on the image below to read the latest newsletter from OSR. Fall 2018: Issue 3 OSR Home News & Newsletters Join Mailing List | 12/21/2018 | 2018 | Please click on image below to read latest newsletter from OSR Fall 2018 Issue 3 |
NIH Letter of Support Now Required for T GrantsPer the National Institutes of Health (NIH) Notice No. NOT-OD-19-029, all institutional training applications (Tl5, T32, T34, T35, T36, T37, T90/R90, TLl, TL4) submitted for due dates on or after January 25, 2019 must include a letter of institutional support ... | 12/20/2018 | 2018 | Per National Institutes of Health NIH Notice No NOT-OD-19-029 all institutional training applications Tl5 T32 T34 T35 T36 T37 T90/R90 TLl TL4 submitted for due dates on or after January 25 2019 must include letter of institutional support describing University's commitment to ensuring that proper policies procedures and oversight are in place to prevent discriminatory harassment and other discriminatory practices To meet requirement University has provided letter of commitment and it can be found on Office of Sponsored Research OSR website in OSR Forms page for Proposal Related Forms and Tools Please note that accessing letter for download requires ONYEN login For information relating to University's commitments and policies described in letter please visit eoc.unc.edu or contact Equal Opportunity and Compliance Office at eoc@unc.edu For proposal related questions please contact ResAdminOSR@unc.edu or your Sponsored Projects Specialists found here |
Revised Residual Balance Operating Standard 700.4Effective December 17, 2018, the Office of Sponsored Research (OSR) has revised Operating Standard 700.4 - Residual Fund Balance to include additional language that addresses projects with minimal to no direct expenses, insufficient justifications included with residual requests, and clarified ... | 12/17/2018 | 2018 | Effective December 17 2018 Office of Sponsored Research OSR has revised Operating Standard 700.4 - Residual Fund Balance to include additional language that addresses projects with minimal to no direct expenses insufficient justifications included with residual requests and clarified language on indirect cost application exemption Additional language included with revision Projects with minimal or no direct expenses will be charged full amount of indirect costs from residual balance based on Total Award Amount Insufficient justification will require further documentation prior to processing residual request Revised clarified language on Indirect Cost Application Exemption Applicable residual balances will be reduced to recover indirect costs if project received full or partial F&A waiver or if reduced indirect rate was otherwise awarded by sponsor amount charged will be up to total amount of indirect costs that would have been incurred had project not received waiver based on current direct costs Below are important reminders about residual balances All direct charges and project revenue have been accounted for properly All project deliverables have been provided and accepted by sponsor All project payments have been received from sponsor applicable amount of indirect costs generated by projects expenditures have been recovered sponsored agreement terms do not require University to return residual balance Justification for residual balances greater than 25% of Total Award Amount Questions regarding announcement may be directed to ResAdminOSR@unc.edu or your department's Sponsored Projects Accountant found here |
Chartfiled String Tips for Sponsored ProjectsAppropriate use of chartfield strings (CFS) for financial transactions in ConnectCarolina are vital for managing, billing and reporting on sponsored research awards. CFS used for sponsored projects consist of the Fund, Source, Department ID, Account Code, Project ID, Activity 1, ... | 11/16/2018 | 2018 | Appropriate use of chartfield strings CFS for financial transactions in ConnectCarolina are vital for managing billing and reporting on sponsored research awards CFS used for sponsored projects consist of Fund Source Department ID Account Code Project ID Activity 1 and CHOSR PC Business Unit To ensure correct CFS application when expensing on sponsored project confirm details in RAMSeS matches that in InfoPorte RAMSeS Log in and go to Admin tab select Award Admin and enter PS Project ID Under PS Project IDs tab you can select hyperlinked project ID which will open project details PS Fund Source and Department used as part of CFS is located here At time of establishment all department PS Project ID Managers entered in RAMSeS and Principal Investigator will receive email with new PS Project ID and CFS InfoPorte Log in and go to Finance tab Click Dept Accounting>Grants>Grant Details and enter PS Project ID Under Ledger Totals CFS is listed Helpful Tips When entering Voucher if you enter PS Project ID it shows Project Title confirm you have correct one and select it will autofill Fund Source Department ID and Project ID For further information about ConnectCarolina chartfields please visit CCinfo reference guide found here For questions or request for changes on spponsored project CFS please email ResAdminOSR@unc.edu |
Important Reminders on Notice of AwardsThe award review and setup process begins when the Office of Sponsored Research (OSR) receives a notice of award, either in draft or final form, from the sponsor. Recently, some sponsors have not included OSR in award funding communications. One ... | 11/15/2018 | 2018 | award review and setup process begins when Office of Sponsored Research OSR receives notice of award either in draft or final form from sponsor Recently some sponsors have not included OSR in award funding communications One example is Department of Energy which OSR has found to notify departments or Principal Investigator PI only of award notices or only load notice of awards in FedConnect their grants management system OSR continues to work with all sponsors to manage and streamline award funding communications but some of following best practices from departments will assist OSR with efficient award set-up Best Practices for Notice of Awards If PI or department administrators receive emailed notice of award communications check that OSR's ResAdminOSR inbox is included or forward notice to ResAdminOSR@unc.edu If notice of award is mailed to department please scan and email communication to ResAdminOSR@unc.edu If departments are unsure if OSR has received notice of award check for RamTracker to confirm if there is OSR action in process for award set-up or modification Please contact OSR at ResAdminOSR@unc.edu with any questions on announcement |
Subrecipient Budget Load Process ChangeEffective October 1, 2018, the Office of Sponsored Research will load subrecipient agreement (subagreement) budgets at the time of initial award setup and no longer restrict them in account code 586795. Subagreement budgets will be loaded directly into account codes ... | 9/26/2018 | 2018 | Effective October 1 2018 Office of Sponsored Research will load subrecipient agreement subagreement budgets at time of initial award setup and no longer restrict them in account code 586795 Subagreement budgets will be loaded directly into account codes 569461 Subcontract C&G Only calculates indirect costs or 569486 Subcontracts greater than $25,000 exempt from indirect costs Remaining in effect with process change fully executed subagreements must be in place before approval of subrecipient voucher payments Department's will continue to receive copies of these fully executed subagreements Reminders on Account Code Application Use account 569461 while cumulative subagreement expenses on project are less than or equal to $25,000 Once cumulative subagreement expenses on project exceed $25,000 use account 569486 for remaining subrecipient payments If sponsor has approved F&A indirect costs on entire subagreement use account 569461 for all subrecipient payments If sponsor has disallowed F&A or there is F&A waiver in effect on subagreement use account 569486 for all subrecipient payments Questions regarding announcement may be directed to ResAdminOSR@unc.edu or your department's Sponsored Projects Specialist SPS found here |
NIH Loan Repayment Program 2018Due to ResAdminOSR@unc.edu November 10th The NIH is accepting new and renewal applications for its five (5) Loan Repayment Programs. The application cycle is September 1, 2018 - November 15, 2018. In order to submit your application by the deadline, ... | 9/5/2018 | 2018 | Due to ResAdminOSR@unc.edu November 10th NIH is accepting new and renewal applications for its five 5 Loan Repayment Programs application cycle is September 1 2018 November 15 2018 In order to submit your application by deadline UNC certification official must certify your information National Institutes of Health Loan Repayment Programs LRPs provides support to health professionals pursuing careers in biomedical and behavioral research NIH can repay up to $35,000 year of qualified educational debt via five 5 extramural programs Clinical Research Pediatric Research Health Disparities Research Contraception and Infertility Research Clinical Research for Individuals from Disadvantaged Backgrounds Criteria of Extramural Programs Applicant must have M.D. Ph.D. Pharm.D. Psy.D. D.O. D.D.S. D.M.D. D.P.M. D.C. N.D. O.D. D.V.M. or equivalent doctoral-level degree from accredited institution sum of your educational debt must equal at least 20% of your base salary from institution supporting your research Applicant must commit at least two 2 years to conducting qualified research funded by domestic nonprofit organization or U.S federal state or local government entity Applicants may only submit one 1 LRP application to one 1 program per NIH fiscal year Applicants must devote > 50% effort to research for two 2 years for new applicants or one 1 to two 2 years for renewals Applicants must be U.S citizens or U.S national or permanent resident status Applicants who have no federal judgment liens against their property arising from federal debt even if judgment is paid-in-full or satisfied Up to $35,000 of qualified student loan debt including most undergraduate graduate and medical school loans may be supported annually loan is in addition to institutional salary received for research Applications must be submitted no later than last day of submission deadline via LRP online site by 8 00 p.m Eastern Time Zone Refer to NIH Loan Repayment website or NIH Loan Repayment FAQs website for further guidance UNC Submission Process Applicants should complete LRP application online via LRP website Applicants should choose Brian Collier as Institutional Authorized Official using ResAdminOSR@unc.edu as email address if system tells you another UNC individual was chosen dont worry we can still find your application and certify it Applicants should complete and obtain department signatures on UNC Loan Repayment Program Certification form and submit it by email to ResAdminOSR@unc.edu Once form is received and reviewed OSR will certify applicants information in LRP system Completing UNC Loan Repayment Program Certification Form Current Institutional Base Salary is required Department Chair & Business Manager signature is required Department Contact Name and e-mail address are required FORM IS DUE TO OSR RESADMINOSR@UNC.EDU BY NOVEMBER 10 2018 IF APPLICANT FOR YOUR DEPARTMENT HAS ALREADY SUBMITTED THEIR APPLICATION FOR PROGRAM FORM WILL STILL NEED TO BE COMPLETED AND RETURNED TO OSR SO THAT WE CAN COMPLETE CERTIFICATION PROCESS Please direct all questions to OSR at ResAdminOSR@unc.edu |
GradStar Account Code UpdateNew Account Code for Traineeship Fees Effective immediately, a new account code, 568731, is now available for Traineeship Fees. Account code 568730 will now be used exclusively for Traineeship Tuition. This change allows for separate accounting of tuition and fees ... | 9/4/2018 | 2018 | New Account Code for Traineeship Fees Effective immediately new account code 568731 is now available for Traineeship Fees Account code 568730 will now be used exclusively for Traineeship Tuition change allows for separate accounting of tuition and fees to better support sponsor reporting Below are available OSR account codes for GradStar |
OSR Personnel AnnouncementDirector of Sponsored Projects Accounting The Office of Sponsored Research (OSR) is very pleased to announce that effective September 4th, 2018, Jenifer Gwaltney, will serve as the Director of Sponsored Projects Accounting. As Director, she will oversee financial reporting, billing, ... | 8/31/2018 | 2018 | Director of Sponsored Projects Accounting Office of Sponsored Research OSR is very pleased to announce that effective September 4th 2018 Jenifer Gwaltney will serve as Director of Sponsored Projects Accounting As Director she will oversee financial reporting billing cash management and project closeout responsibilities for OSR Jenifer is graduate of University of Georgia in Business Administration and has been with UNC-Chapel Hill for 18 years She first began in Accounting Services before joining OSR in 2004 For OSR Jenifer served as Financial Analyst Financial Reporting Manager and her most recent role as Assistant Director of Sponsored Projects Accounting As Assistant Director she led team in managing financial reporting of federally sponsored projects and provided oversight for daily cash management operations Jenifer was also key in preparing and managing OSR through PeopleSoft implementation Jenifer is invaluable asset to our team with considerable knowledge of accounting and sponsored projects administration Her history and experience with OSR University practices and systems are vital as we move forward with OSRs mission to support campus research community and promote world-class research conducted at UNC-Chapel Hill Please join us in congratulating her on new position |
Research Service Centers (RSC) UpdateOSR Operating Standard 900.1 requires that the recharge rates of all RSCs be formally reviewed by OSR every two years. To accomplish this requirement OSR's Cost Analysis and Compliance (CAC) unit will be placing each RSC into one of eight ... | 8/29/2018 | 2018 | OSR Operating Standard 900.1 requires that recharge rates of all RSCs be formally reviewed by OSR every two years To accomplish requirement OSRs Cost Analysis and Compliance CAC unit will be placing each RSC into one of eight quarterly review periods going forward CAC will notify each RSC when review is required When rate review is completed deadline for next review will be in two years during same quarter If you have business need for rate review earlier than two years rate added revised or deleted accumulation of large surplus/deficit fund balance please contact CAC at RSCSupport@unc.edu to discuss available options |
Registration Open for the 2018 Symposium!The Office of Sponsored Research is pleased to announce that registration for the 5th annual UNC Symposium for Research Administrators is open! This event will take place on Friday, August 10th, 2018 at the McColl Building of the UNC Kenan-Flagler ... | 7/11/2018 | 2018 | Office of Sponsored Research is pleased to announce that registration for 5th annual UNC Symposium for Research Administrators is open event will take place on Friday August 10th 2018 at McColl Building of UNC Kenan-Flagler Business School event is hosted by UNC Kenan-Flagler Business School and sponsored by Office of Vice Chancellor for Research OVCR and Office of Sponsored Research OSR Registration ends Friday August 3rd 2018 at 5 00 pm If you have any additional questions or comments at time please contact OSR_Symposium@unc.edu We look forward to seeing you at event |
New Process for Budgeting and Applying Health Insurance Costs for Faculty’s Summer SalaryEffective for Summer 2018, the Office of Sponsored Research (OSR) is implementing a change in how health insurance costs are both budgeted and sourced for faculty with 9 month appointments. Since ConnectCarolina recognizes no distinction between 9 month appointment pay ... | 7/11/2018 | 2018 | Effective for Summer 2018 Office of Sponsored Research OSR is implementing change in how health insurance costs are both budgeted and sourced for faculty with 9 month appointments Since ConnectCarolina recognizes no distinction between 9 month appointment pay and summer salary pay monthly health insurance costs are spread proportionally to all funding sources for all pay Automated system transfers are not available to move health insurance costs back to funding sources of 9 month appointment so departments process manual adjustments using PAAT retro adjustment tool to transfer fringes only To be consistent with processes at other UNC system institutions and apply functionality of ConnectCarolina OSR will no longer require that health insurance costs on summer salary be moved back to funding sources of faculty members 9 month appointment To maintain compliance with new change budgeting of health insurance costs on faculty compensation outside their 9-month appointment summary salary may be included in proposals See OSR Operating Standard 300.7 Procedure 4 - Estimating Health Insurance For questions on announcement please contact Brian Bertlshofer Director of Cost Analysis & Compliance in OSR bertlsbj@email.unc.edu or 919-843-4891 For assistance with proposal budgeting please contact your assigned OSR Sponsored Projects Specialist who may be identified using RAMSeS Contact Search Tool |
New RAMSeS EnhancementsImproved RAMSeS Contact Search Tool and New Certificate of Confidentiality Guidance A RAMSeS system enhancement has been implemented to improve the Contact search tool in the RAMSeS Help Menu and incorporate new requirements and communication on Certificate of Confidentiality pertaining ... | 6/22/2018 | 2018 | Improved RAMSeS Contact Search Tool and New Certificate of Confidentiality Guidance RAMSeS system enhancement has been implemented to improve Contact search tool in RAMSeS Help Menu and incorporate new requirements and communication on Certificate of Confidentiality pertaining to research involving human subjects summary of enhancements are listed below and detailed guide is available on OSR website RAMSeS Help Menu Update Contact OSR/Administrative Support tool has been renamed Contact Project-Related Support Enhancements to tool include additional search fields and display with more detailed information on department and central office contacts New search fields offer ability to search by Users with access to RAMSeS may utilize search tool to find contact information for any proposal or award Access and roles in RAMSeS are assigned by Backbone Role Manager for each department/unit and troubleshooting assistance is available via ORIS Help Desk 919 843-2594 Certificate of Confidentiality In RAMSeS IPF four questions have been added to Human Subjects section of Research Subjects screen that are required if project involves Human Subjects research On funded proposals involving Human Subjects research whose sponsor/prime sponsor is National Institutes of Health NIH new Certificate of Confidentiality CoC notification email will be sent to Lead PI departmental PS Project ID Managers IPF Owner Primary Award Contact designated via proposal's General Info screen and Sponsored Projects Specialist notification email is informational only and will outline that CoC will be issued automatically for any NIH-funded project using identifiable sensitive information that was ongoing on or after December 13 2016 CoC is now issued as term and condition of award per recent NIH Certificate of Confidentiality policy update Please contact us at ResAdminOSR@unc.edu with any questions pertaining to announcement |
Save the Date: August 10thThe Office of Sponsored Research is pleased to announce the next UNC Symposium for Research Administrators will take place on Friday, August 10, 2018 at the McColl Building of the UNC Kenan-Flagler ... New Business Process for Budget Revisions and Prior Approvals | 6/12/2018 | 2018 | Office of Sponsored Research is pleased to announce next UNC Symposium for Research Administrators will take place on Friday August 10 2018 at McColl Building of UNC Kenan-Flagler Business School event is hosted by UNC Kenan-Flagler Business School and sponsored by Office of Vice Chancellor for Research and Office of Sponsored Research Registration will open on June 27 2018 and detail full program Thank you in advance to those who completed our pre-event survey Your feedback and suggestions have been very helpful and we look forward to bringing campus engaging and informative symposium If you have any additional questions or comments at time please direct them to osr_symposium@unc.edu Symposium Steering Committee |
New Business Process for Budget Revisions and Prior ApprovalsThe Office of Sponsored Research (OSR) is currently in the process of updating forms used by Research Administrators to improve efficiency. The first improvements are to the Budget Revisions and Institutional Prior ... | 6/11/2018 | 2018 | Office of Sponsored Research OSR is currently in process of updating forms used by Research Administrators to improve efficiency first improvements are to Budget Revisions and Institutional Prior Approval System IPAS process forms Budget Revisions will now use single Budget Revision BR form for all types of revisions new Prior Approval Request PAR form will replace IPAS form and apply to Prior Approvals for all sponsors and projects These forms are available as of June 11 2018 and accessible on OSR Website two week period will be provided to allow campus time to review documents and available training Prior Approval Requests and Budget Revisions submitted during period are allowed to use either existing or new forms Beginning on June 25 new PAR and BR forms will be required and previous versions will no longer be accepted Form submission is also changing These forms accept digital signatures and allow you to route form electronically to OSR Scanned copies of ink signatures will still be accepted However electronic routing is not available on scanned forms Also OSR will no longer accept Budget Revisions submitted through InfoPorte as of June 25 Submit all forms requests documents and correspondence to ResAdminOSR@unc.edu Budget Revision Access form found here by downloading file and opening in Adobe Acrobat Due to size and complexity of form it is not able to be opened in some web browsers free version of Adobe Acrobat is available through ITS Software Acquisition updated form mirrors chartfield entry within ConnectCarolina It reduces space required by previous forms and removes Prime/Sub Budget Revision Coversheet Users enter individual budget lines for all accounts in one table change also allows for Prime/Sub revisions to be completed in single table main features of form include Replaces all Excel-based Budget Revision forms Allows multiple Project IDs on one form Expands to fit required amount of lines reducing paper use Restricts Account Code selection to only those valid as budget Account in ConnectCarolina Digital signature and electronic routing capabilities Prior Approval Request Access form found here by downloading file and opening in Adobe Acrobat Due to size and complexity of form it is not able to be opened in some web browsers free version of Adobe Acrobat is available through ITS Software Acquisition Prior Approval Request form replaces current IPAS form and applies to all projects not just federal projects with expanded authority form applies to all possible project changes that may require prior approval OSR will review request and determine approval method?external sponsor approval or approved internally by OSR Also form incorporates version of BR form for prior approvals that need budget revision There is no need to complete additional form Provides definitions for Prior Approval types Lists supporting documentation required for each type and approval method Generates full Budget Revision form specifically for prior approval budget actions Digital signature and electronic routing capabilities Available Training Computer-based training is available for new forms and processes training presents complete examples on how to complete form Interactive modules demonstrating mechanics and use include Prior Approval Demo and Instructions Budget Revision Demo and Instructions Creating and Using Electronic Signatures Submitting Form Electronically There are also detailed instructions for each form that defines fields and walks you through completing them Supplemental materials and Quick References Guides are also available These are located on OSR Website Prior Approval Form Instructions Budget Revision Form Instructions Quick Reference Guide How has Budget Revision Form Changed Quick Reference Guide Questions to ask before Budget Revision Please contact us at ResAdminOSR@unc.edu with any questions |
OSR Website RedesignThe Redesigned OSR Website is Here! The Office of Sponsored Research (OSR) is excited to announce the release of a redesigned website! Internal and campus feedback was used to implement the redesign ... | 5/29/2018 | 2018 | Redesigned OSR Website is Here Office of Sponsored Research OSR is excited to announce release of redesigned website! Internal and campus feedback was used to implement redesign to provide improved experience finding information to accomplish research administration at UNC Please see list of highlights below on new features and functionality available on OSR website along with other important updates made as part of release complete list of updates and enhancements may be found on FAQs page Navigating Website most prominent new feature that increases ease of use across site is navigation bar located at top of each page that allows intuitive browsing and navigation from page to page Using CTL+F key to open search function is also recommended method to navigate and find information you need across website redesigned home page highlights commonly used data found on Information Sheet lists most recent news and announcements and offers quick links to other sections of website We are pleased to debut updated Mission Statement that better defines goals of OSR and all staff listings are also current in Business Units Award Lifecycle introduces new content and features to OSR website award lifecycle is interactive image where each section tile represents stage in award lifecycle and clicking on any stage displays content for that section Using CTL+F key to open search function is also recommended method to navigate and find information you need in any or all sections Forms and Tools is organized by various types of requests that can be made pertaining to sponsored research To navigate page each blue bar may be expanded to show forms and tools within that section and provides description of form Office responsible for updating form and related Operating Standards and Procedures Operating Standards and Procedures has replaced our Policies and Procedures page All OSR policies are now termed Operating Standards As part of website redesign release we have updated all operating standards and procedures to reflect appropriate units in OSR defined current process and terminology removed operating standards no longer relevant and updated all referenced web links both internal and external to OSR Below is list of changes specific to re-numbered or new operating standards now in effect Operating Standard 500.3 Expanded Authority under Federal Demonstration Partnership FDP has been removed and is now Prior Approval Requests Operating Standard 500.4 Mandatory Prior Approvals has been removed and is now Pre-Audit Approval of Transactions Any content on mandatory prior approvals is now part of Operating Standard 500.3 Prior Approval Requests Operating Standard 500.5 Pre-Audit Approval of Transactions is now Personnel Expenditures Operating Standard 500.6 Personnel Expenditures is NEW operating standard on Institutional Base Salary for Sponsored Projects operating standard provides defines Institutional Base Salary for sponsored research projects and effort reporting purposes Operating Standard 500.14 Cash Advances allows NEW requirement where "All advances for foreign use must be reconciled within 90 days after receipt of advance unless required sooner for reporting purposes" Operating Standard 500.23 Award Transfers has been removed and any content associated with topic is now incorporated into Operating Standard 500.3 Prior Approval Requests Resources provides numerous new resources for department administrators PIs and research professionals at UNC new Roles and Responsibilities matrix outlines various actions and roles of individuals and offices engaged in sponsored research Information Sheet has been redesigned to better organize information most required for proposal preparation and new printable version uploaded FAQs have been updated to reflect current process and assist with navigating redesigned website Communication Resources is new page that provides networking resources both internal and external to UNC Training provides access to training for Research Administration from multiple sources OSR Training Library is repository for all available OSR Training that has been provided to campus and Training for Researchers and Research Administrators provides training links and resources available at UNC and training resources outside of UNC are identified in External Training Resources Contact Us provides breakdown of various inboxes monitored by OSR as well as alphabetical listing of entire Staff Directory in OSR Feedback on website corrections and enhancements may also be submitted using OSR Website Feedback Form and we encourage and welcome suggestions Please email OSRCommunications@unc.edu with any questions regarding announcement |
Call for Abstracts5th Annual UNC Symposium for Research Administrators The Office of Sponsored Research is pleased to announce a call for abstracts to present at the 5th Annual Symposium for Research Administrators. The deadline ... | 5/25/2018 | 2018 | 5th Annual UNC Symposium for Research Administrators Office of Sponsored Research is pleased to announce call for abstracts to present at 5th Annual Symposium for Research Administrators deadline for abstract submission is June 10th 2018 Please click link below to submit Call for Abstract Submission Link Symposium Steering Committee will review all abstracts and issue invitation to those that are selected by June 18th 2018 We will ask that invitees confirm their willingness to present by June 20th 2018 and prepare draft presentation for Committee review by July 20th 2018 Please contact us at osr_symposium@unc.edu with any other questions regarding these updates Symposium Steering Committee |
New RAMSeS EnhancementsThe Office of Sponsored Research (OSR) is pleased to announce a two-part RAMSeS system enhancement. RAM Tracker Transparency and a new Attachments section in the RAMSeS Billing Tab will provide campus users ... | 5/22/2018 | 2018 | Office of Sponsored Research OSR is pleased to announce two-part RAMSeS system enhancement RAM Tracker Transparency and new Attachments section in RAMSeS Billing Tab will provide campus users access to additional research administration information summary of enhancements are listed below and detailed guide is available on OSR website RAM Tracker Transparency Research Award Management RAM Tracker system was created to assist OSR staff and leadership with day-to-day management of post-award transactions It provides means to document and track actions in real-time as they move through OSR workflow RAM Tracker Transparency enhancement enables campus users with access to Proposals and/or Awards in RAMSeS to view key RAM Tracker information via Events tab on Proposal Routing Status and Project Administration screens Access requests to these screens may be assigned by Backbone Role Manager for each department/unit RAMSeS Billing Tab Attachments Effective with invoices and financial reports submitted to sponsors beginning in Fiscal Year 2017 enhancement allows users access to these documents in new Attachments section of RAMSeS Billing Tab Invoices and financial reports from Fiscal Year 2017 to May 21 2018 will be uploaded as Archive Invoice and Financial Report Invoices and financial reports submitted on May 22 2018 and onward will be uploaded under one of following attachment types Interim Invoice Final Invoice Interim Financial Report Final Financial Report For questions regarding invoice or financial report and any feedback or assistance needed on enhancement please email OSRBilling@unc.edu |
Updated Fringe Benefits Memorandum for Fiscal 2018Effective July 1, the university is implementing a central pool for the payout of terminal level (see memo here). This central terminal leave payout pool will fund any unused vacation and bonus ... | 3/28/2018 | 2018 | Effective July 1 university is implementing central pool for payout of terminal level see memo here central terminal leave payout pool will fund any unused vacation and bonus leave that is eligible for payout upon employees separation from University existing benefits rates will remain unchanged for Fiscal Year 2018 However projecting future Fringe Benefits will include these charges Office of Sponsored Research OSR has updated Fiscal 2018 Annual Fringe Benefits Memorandum to include information on Terminal Leave Payout that will go into effect on July 1 2018 Additional information on fringe benefits is available on OSR Information Sheet Please contact OSR at ResAdminOSR@unc.edu for questions regarding notice |
Central Pool for Terminal Leave Payouts ? Effective July 1, 2018Date: March 26, 2018 To: Deans, Directors, and Department Chairs From: Andy Johns, Senior Associate Vice Chancellor for Research Dwayne Pinkney, Senior Associate Vice Chancellor for Finance & Operations Re: Implementation of ... | 3/27/2018 | 2018 | Implementation of Central Pool for Terminal Leave Payouts Effective July 1 2018 University continuously strives to improve its administrative processes and procedures in order to increase efficiency and effectiveness In keeping with goal University will implement central pool for payout of terminal leave effective July 1 2018 central terminal leave payout pool will fund any unused vacation and bonus leave that is eligible for payout upon employees separation from University Composite benefits and severance pay are already paid from separate central pool and will continue to operate with no changes central terminal leave payout pool will be funded by assessment of 1.2% of all SHRA and EHRA Non-Faculty employees salary funding sources for each pay period using new account code 516130 rate was determined by reviewing past leave payouts over past five fiscal years total payouts from central pool will be reviewed annually and rate will be increased or decreased to adjust for higher or lower than expected payouts existing central composite benefits and severance pay rates will remain unchanged for fiscal year 2018-19 and will also continue to be reviewed annually summary of applicable rates is listed below Any terminal leave payouts that are due to employees that separate from University July 1 2018 or later will be paid from central pool and departments will no longer be responsible for those charges Although new Terminal Leave Payout assessment may have impact on how schools and departments plan and budget we anticipate that change will provide for greater financial predictability as departments will pay for terminal leave payouts incrementally in advance rather than at time of employee separation which may not always be anticipated message is sponsored by Office of Vice Chancellor for Research and Finance & Operations INFORMATIONAL email will only be sent to those who have indicated that they do want to receive mass email To set your informational mass email preference sign into UNC Directory at http //dir.unc.edu login with your Onyen and select Update Personal Information |
Correction to Additional GSHIP Charges PostedThis notice confirms that the Office of Sponsored Research (OSR) has addressed the UNC Finance transaction on October 31, 2017 that posted additional GSHIP charges (related to memo below) by reversing the ... | 2/14/2018 | 2018 | notice confirms that Office of Sponsored Research OSR has addressed UNC Finance transaction on October 31 2017 that posted additional GSHIP charges related to memo below by reversing posted charges on all OSR projects that ended before corrective action was taken Any questions regarding issue can be directed to OSRhelp@unc.edu email is applicable to departments with students mainly those functioning in following positions Research Assistant RA Teaching Assistant TA Fellow or Trainee enrolled in Graduate Student Health Insurance program GSHIP is to let you know that in month of October there will be additional GSHIP charge s posted to all applicable departments is pertaining to unposted charges to departments for centrally paid Blue Cross Blue Shield BCBS bill in October of 2015 review of centrally paid invoices from BCBS for GSHIP and subsequent charges to departments indicated following For plan year beginning August 1 2015 we received three bills covering August September and October for total of $2,576,689.50 Central office charged departments GSHIP file - JV 0000117400 and 0000125555 for total of $1,178,713.61 resulting in deficit of $857,975.89 in central office deficit was not subsequently charged and remains outstanding as of October 2017 In collaboration with ITS we were able to recreate journal entry based on 2015 applicable data and it will be posted in October 2017 Because of delay these charges may affect both open/active and closed OSR projects University will determine alternative methods to cover any uncollectible charges from file related to closed OSR projects We apologize for inconvenience may cause We are continuing to improve our reconciliations and review process to minimize type of issue going forward If you have any questions please email Chandrika Rao Director of Accounting Services crrao@email.unc.edu |
Fiscal 2017 System Error in KK Budgets for Clinical Trials – Error ResolvedLast year it was identified that budgets for some clinical trials were inadvertently impacted by fiscal year end transactions in the accrual ledger. This caused unintended budget fluctuations on some clinical trial ... | 2/14/2018 | 2018 | Last year it was identified that budgets for some clinical trials were inadvertently impacted by fiscal year end transactions in accrual ledger caused unintended budget fluctuations on some clinical trial projects Office of Sponsored Research OSR can confirm that process announced in October 2017 to correct system error has been completed For any other outstanding budget errors please continue to contact OSRHelp@unc.edu |
New RAMSeS System EnhancementsA RAMSeS systems update has been scheduled for tonight. The purpose of this update is to increase transparency and provide campus users access to relevant research administration information. Much of this update ... | 2/1/2018 | 2018 | RAMSeS systems update has been scheduled for tonight purpose of update is to increase transparency and provide campus users access to relevant research administration information Much of update improves automatic notifications generated by RAMSeS Minor updates will streamline Award Received automated email grant access to see OSR Sponsored Projects Account assignments and provide additional guidance in Closeout notifications summary of enhancements is listed below Users are now required to include NIH Mechanism if selected Award Type is NIH Grant when completing RAMSeS Internal Processing Form IPF RAMSeS triggers email when OSR receives Award Notice system-generated email will now automatically include Award Notice as attachment Users with access to Award Administration in RAMSeS will be able to view Billing tab provides information on OSR Staff assignments for billing and reporting duties Updated language to scheduled Closeout Notifications provides guidance for projects that receive new Project ID annually due to no automatic carryover detailed summary of all changes is included in RAMSeS Enhancements Patch Notes v3.06 on OSR Website Please contact OSR at ResAdminOSR@unc.edu if you have any questions regarding update |
RAMSeS Patch Notes v. 3.06Internal Processing Form - NIH Mechanism The NIH Mechanism is now required if 'NIH Grant' has been selected in the 'Award Type' field For NIH T-Series Mechanism, a pop-up window will include ... | 1/31/2018 | 2018 | NIH Mechanism is now required if 'NIH Grant' has been selected in 'Award Type' field For NIH T-Series Mechanism pop-up window will include following guidance Training Programs - https //grants.nih.gov/grants/guide/pa-files/PA-16-152.html See Section 3 - Additional Information on Eligibility for Trainee Eligibility Requirements Addition of 'Award Notice' to list of Document Types in IPF 'Attachment' Tab 'Award Notice' attachment is required to change status to 'Award Received' in IPF Attempts to change status without 'Award Notice' will generate error message instructing user to attach 'Award Notice' file Only Central Office users will have access to upload document and use 'Award Notice' document type system generated message triggered by 'Award Received' status will automatically attach 'Award Notice' document to email notice In event of multiple documents with 'Award Notice' Document Type most recently uploaded document will be attached to 'Award Received' email Select users will now be able to view 'Billing' Tab which displays information on Sponsored Projects Accountants assigned to project Users with access to view 'Billing' Tab Individuals named on Award Administering/Approving Department users with Award Data Access or 'PS Project ID Manager' roles in Backbone Users listed as Primary Award Contact in IPF associated with Award 90- 45- and 7-Day Closeout Notifications will now include following message It may be that reminder is referencing budget year end date because financial project end date in Connect Carolina represents end of budget year and not final award end date usually occurs when we do not have approval for automatic carryforward of funding from one budget year to next budget year If that is case please contact your departmental administrator to assess what needs to be done to continue spending for your project Help Menu Correction to FAQs link now directs to https //research.unc.edu/sponsored-research/faq/ramses-faq/ Inbox has been removed from Award Dashboard 'ARRA Submissions' Section removed from RAMSeS Home Page References to 'Research Account Manager' role has been updated to 'PS Project ID Manager' matching role names used in Backbone Backbone role name will be updated in conjunction with rollout of RAMSES v 3.06 Correction to Backbone link in 'For More Information' section Now directs to https //research.unc.edu/oris/apps/backbone/ |
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Policy Update – Unallowable Expenditures and OverdraftsEffective December 21, 2017, the Office of Sponsored Research (OSR) has an updated Policy pertaining to Unallowable Expenditures and Overdrafts and has provided a new Procedure document to clarify the existing process. ... | 12/21/2017 | 2017 | Effective December 21 2017 Office of Sponsored Research OSR has updated Policy pertaining to Unallowable Expenditures and Overdrafts and has provided new Procedure document to clarify existing process Policy Reminder - Expectations of Expenditure Management Unallowable expenses and overdrafts must be moved from sponsored project within timeframe indicated by OSR or expenses will be charged to administrating department's unrestricted chartfield string Links to full Policy and Procedure may be found on OSR website 500.22 Unallowable Expenditures and Overdrafts 500.22 Pro 1 Unallowable Expenditures and Overdrafts Please contact ResAdminOSR@unc.edu if you have any questions regarding these Policy and Procedure revisions |
OSR December Break Proposal Submission DeadlinesThe University will be closed on December 25, 2017, and reopen on January 2, 2018. Due to this closure, the Office of Sponsored Research (OSR) will not be available to submit proposals. ... | 12/6/2017 | 2017 | University will be closed on December 25 2017 and reopen on January 2 2018 Due to closure Office of Sponsored Research OSR will not be available to submit proposals All proposals due during period must be received by OSR by 12 00 pm on Thursday December 21 We greatly appreciate everyone's efforts and thank you for assistance will help ensure timely review and submission of proposals due while University is closed Please contact OSR at ResAdminOSR@unc.edu if you have any questions regarding announcement |
Updated Policy and Procedure for Cost TransfersEffective December 1, 2017, the Office of Sponsored Research (OSR) has an updated Policy and Procedure pertaining to Cost Transfers for all sponsored projects. Effective with this updated policy, the following deadlines ... | 12/5/2017 | 2017 | Effective December 1 2017 Office of Sponsored Research OSR has updated Policy and Procedure pertaining to Cost Transfers for all sponsored projects Effective with updated policy following deadlines for processing cost transfers are as follows All non-salary cost transfers must be submitted within 90 days from date transaction is charged to project All salary cost transfers related to effort certification process must be prepared and submitted within 30 days after end of effort certification period to reconcile salary expenditures to individual's certified effort full updated Policy and Procedure may be found on OSR website OSR Policy 500.20 - Cost Transfer OSR Policy 500.20 Procedure 1 - Creating Justifications for Cost Transfers |
Update on System Error in KK budgets for Clinical TrialsDuring the months of July and August, budgets for some clinical trials were inadvertently impacted by fiscal year end transactions in the accrual ledger. As a result, there were unintended budget reductions ... | 10/18/2017 | 2017 | During months of July and August budgets for some clinical trials were inadvertently impacted by fiscal year end transactions in accrual ledger As result there were unintended budget reductions and/or increases that occurred on these clinical trials During month of October OSR is addressing issue and we hope to correct budgets for affected clinical trials before month end.We appreciate your patience with us as we remedy system error We also appreciate careful analysis done by departments in School of Medicine who helped us diagnose issue Please contact us at OSRhelp@unc.edu with any questions regarding update |
Updated Policy and Procedure for Residual Fund BalancesEffective October 17, 2017, the Office of Sponsored Research (OSR) has an updated Policy and Procedure pertaining to residual fund balances on fixed price agreements. Effective with this updated policy, residual balances ... | 10/18/2017 | 2017 | Effective October 17 2017 Office of Sponsored Research OSR has updated Policy and Procedure pertaining to residual fund balances on fixed price agreements Effective with updated policy residual balances on sponsored projects will now be transferred to administering department when all of following conditions are met All direct charges and project revenue have been accounted for properly All project deliverables have been provided to sponsor All project payments have been received from sponsor Sponsored agreement terms do not require University to return residual balance Amount of indirect costs generated by projects expenditures have been recovered Justification is provided for residual balances greater than 25% of Total Project Budget indirect costs will not be applied to residual balances except in following rare instance When fixed price projects receive full or partial F&A waiver full indirect costs will be collected from residual balance up to amount that would have been applied to incurred expenses if waiver had not been approved and full F&A had been allowed from start of budget period full updated Policy and Procedure may be found on OSR website OSR Policy 700.4 - Residual Fund Balance OSR Policy 700.4 - Pro.1 Requesting Residual Balance Transfer Please contact us at ResAdminOSR@unc.edu with any questions regarding these updates |
New RAMSeS Personnel Role for Lead PI ChangesEffective October 18, 2017, an update to the RAMSeS Award Administration module will introduce a new personnel role called New Lead Principal Investigator (New Lead PI) and new data lock rules. The ... | 10/18/2017 | 2017 | Effective October 18 2017 update to RAMSeS Award Administration module will introduce new personnel role called New Lead Principal Investigator New Lead PI and new data lock rules changes will help preserve historical data regarding original Lead PI and project attributes entered during creation of award record Select RAMSeS fields will now lock at specific periods after Award record is created lockdown process retains original data for reporting and recordkeeping purposes as well as prevents unauthorized changes to award record Data Lockdown Schedule Ramses Project Administration > Awards > Award No > Personnel Tab Data locks 7 days after creation of record Ramses Project Administration > Awards > Award No > General Tab Data locks 45 days after creation of record Prior Approval Request must be submitted to OSR ResAdminOSR@unc.edu in advance of Lead PI change new PI will be added to RAMSeS Personnel Tab and assigned New Lead PI role once sponsor has approved change system will retain both previous Lead PI and new Lead PI for data and reporting purposes Also automated email requesting COI actions will be generated and sent to New Lead PI referencing new role please direct any questions regarding update to ResAdminOSR@unc.edu |
Checking Payroll Suspense ChartfieldsThe Office of Sponsored Research (OSR) has noticed an increasing number of employees with payroll distributing to suspense in recent months. In the last biweekly or monthly payroll for September 2017, there ... | 10/3/2017 | 2017 | Office of Sponsored Research OSR has noticed increasing number of employees with payroll distributing to suspense in recent months In last biweekly or monthly payroll for September 2017 there were 749 employees with payroll that distributed to suspense OSR would like to remind campus to utilize two available reports to track payroll suspense and aid in timely processing of ePars Current Suspense Charges Report and Suspense Analysis Report Training and resources on running these reports may be found at https://ccinfo.unc.edu/files/2016/01/Suspense-Management-Reports.pdf Please contact us at ResAdminOSR@unc.edu with any questions regarding announcement |
Change in Project ID Set-Up ProcessEffective Friday, September 22, the Office of Sponsored Research (OSR) will implement a change in process for setting up new Project IDs for sponsored projects that are not granted automatic carryover per ... | 9/21/2017 | 2017 | Effective Friday September 22 Office of Sponsored Research (OSR) will implement a change in process for setting up new Project IDs for sponsored projects that are not granted automatic carryover per award terms Currently sponsored projects with no automatic carryover maintain same Project ID for duration of award As a result of change a new Project ID will now be assigned for each year of funding for an award process change will apply to set-up of all new and ongoing awards For existing awards if you are in year 2 of a no automatic carryover 5 year award a new Project ID will be set up in year 3 and then again in each year thereafter Additionally new outgoing subcontracts will also be issued for awards that receive new Project IDs practice has already been in place for non-federal and federal pass-through awards and we are now including all direct federal awards OSR is implementing change in an effort to allow for more seamless budget tracking as well as more efficient and accurate financial reporting Please contact us at ResAdminOSR@unc.edu with any questions for change in process on Project ID set-up |
Changes in ecrt System to SHRA Period of PerformanceA recent change was made in the ecrt system that impacted the period of performance for SHRA employees with the intent to align the period of performance for both SHRA and EHRA ... | 9/21/2017 | 2017 | recent change was made in ecrt system that impacted period of performance for SHRA employees with intent to align period of performance for both SHRA and EHRA employees As result SHRA employees have overlapping pay period that is pulled into two effort statements pay period covering June 26 2017 July 9 2017 will appear in both December 26 2016 June 30 2017 and July 1 2017 December 31 2017 effort statements ecrt system divides pay period based on ten day work week between two effort statements; in case 50% of pay period is allocated to December 2016 June 2017 effort statement and 50% is allocated to July 2017 December 2017 effort statement Our team has received number of questions regarding how to certify December 2016 June 2017 effort statement if project that begins on July 1 2017 appears on effort statement We recommend making following adjustments to effort statement to accommodate July 1 2017 project start date or June 30 2017 end date Change project that starts on July 1 2017 on effort statement (12/26/16-6/30/17) to 0% If project ended June 30 2017 adjust effort statement by increasing percentage on effort statement by amount that is shown on July 2017 December 2017 effort statement Add note to effort statement that project xxxx does not begin until July 1 2017 or ended June 30 2017 and that last pay period on effort statement overlaps two effort statements If results in any variances greater than 5% we will not require PAAT to true-up effort statement We are currently investigating potential options to avoid issue for future periods If you have any further questions please do not hesitate to contact us at ecrt_help@unc.edu |
Application of the New Budget Pool MethodEffective immediately, the Office of Sponsored Research (OSR) and Sponsored Programs Office (SPO) will no longer require detailed budgets when the sponsor does not require them. Projects that do not require detailed ... | 9/21/2017 | 2017 | Effective immediately Office of Sponsored Research (OSR) and Sponsored Programs Office (SPO) will no longer require detailed budgets when sponsor does not require them Projects that do not require detailed budgeting will use budget pool in account code 501000 - Other Expenses account code is used when all direct costs are pooled together into single line item when loaded at project set-up It is at discretion of department to utilize method and will be driven by type of budget submitted on proposals where sponsor does not require detailed budgeting OSR/SPO will provide final determination if sponsor guidance on detailed budgeting is unclear policy is not retroactive Only proposals and subsequent awards submitted after announcement will be eligible for budget pool method Projects that require detailed budgeting will continue to have budgets identified per account code and loaded into separate line-items such as personnel supplies and travel Budget Pool Application Proposal Detailed budgets will only be required when mandated by sponsor Departments may still elect to utilize detailed budgeting when not mandated by sponsor Submission of detailed budget with IPF will drive how project is setup It is requested that departments add Note in IPF (set as Alert) indicating that no detailed budget is required and attach any sponsor guidelines with budgeting requirements will notify OSR/SPO that no detailed budget has been provided and it is not required (Note: does not include outgoing sub-awards; please see below Please consult OSR/SPO if there are specific questions regarding whether or not proposal requires detailed budget or sponsor guidance is unclear Outgoing Sub-awardsProjects with outgoing sub-awards will still be required to provide detailed budget for amounts provided to subrecipient is requirement for subrecipient monitoring purposes When sponsor does not require detailed budget department may provide total direct and indirect costs for overall budget and include subrecipients detailed budget as separate document Project Set-up OSR will now load all direct costs in budget pool account (501000) if sponsor does not require detailed budget and one is not included in IPF Proposals submitted with detailed budget independent of whether it is required by sponsor will be loaded in ConnectCarolina using budget provided in IPF Project Management detailed budget will not be required to release restricted funds if sponsor does not require detailed budgeting and one is on file with OSR equal to amount identified in restricted funds Budget revisions to distribute pooled funds into detailed budget will not be allowed on projects using 501000 budget pool Budget revisions to move funds between Prime and Sub Project IDs will still be allowed decision to use budget pool account code does not circumvent any department or university requirements for detailed budgeting and financial management Using budget pool does place burden on department to appropriately allocate proposed expenses as they will be required to manage their projects without aid of detailed budgeting Please contact us at ResAdminOSR@unc.edu with any questions on these new budget pool guidelines |
NIH Loan Repayment Program – Application ProcessThe NIH is accepting new and renewal applications for its five (5) Loan Repayment Programs (www.lrp.nih.gov). The application cycle is September 1, 2017 - November 15, 2017. In order to submit your ... | 9/8/2017 | 2017 | NIH is accepting new and renewal applications for its five (5) Loan Repayment Programs (www.lrp.nih.gov) application cycle is September 1 2017 November 15 2017 In order to submit your application by deadline UNC certification official must certify your information National Institutes of Health Loan Repayment Programs (LRPs) provides support to health professionals pursuing careers in biomedical and behavioral research NIH can repay up to $35,000 year of qualified educational debt via five (5) extramural programs Clinical Research Pediatric Research Health Disparities Research Contraception and Infertility Research Clinical Research for Individuals from Disadvantaged Backgrounds Criteria for extramural programs Applicant must commit at least two (2) years to conducting qualified research funded by domestic nonprofit organization or U.S federal state or local government entity Up to $35,000 of qualified student loan debt (including most undergraduate graduate and medical school loans) may be supported annually loan is in addition to institutional salary received for research Applicants may only submit one (1) LRP application to one (1) program per NIH fiscal year Applicants must devote > 50% effort to research for two (2) years or term of contract Applications must be submitted no later than last day of submission deadline via LRP online site by 8:00 PM (Eastern Time Zone) Refer to NIH Loan Repayment Website (www.lrp.nih.gov) for further guidance UNC Submission Process Applicants should complete LRP application online via LRP website Applicants should choose Brian Collier as Institutional Authorized Official using ResAdminOSR@unc.edu as email address Applicants should complete and obtain department signatures on UNC Loan Repayment Program Certification form and submit it by email to ResAdminOSR@unc.edu OSR will certify applicants information in LRP system once form is received and reviewed Completing UNC Loan Repayment Program Certification Form Current Institutional Base Salary (debt must be > 20% of IBS) is required Department Chair & Business Manager signature is required Department Contact Name and e-mail address are required Form is due to OSR (ResAdminOSR@unc.edu) by November 1 2017 ALL INDIVIDUAL APPLICANTS MUST SUBMIT FORM EVEN IF OTHERS FROM SAME DEPARTMENT HAVE ALREADY SUBMITTED THEIR APPLICATION FORM MUST BE SUBMITTED TO OSR FOR CERTIFICATION PROCESS TO BE COMPLETED please direct all questions to OSR at ResAdminOSR@unc.edu |
Upcoming Change to OSR Pre-Audit WorkflowThe Office of Sponsored Research (OSR) is restructuring OSR Pre-Audit workflow. This transition impacts the transaction approval process in ConnectCarolina. Part of this effort is to shift responsibility of Pre-Audit approval from ... | 8/22/2017 | 2017 | Office of Sponsored Research (OSR) is restructuring OSR Pre-Audit workflow transition impacts transaction approval process in ConnectCarolina Part of effort is to shift responsibility of Pre-Audit approval from Research Administration (RA) to Audit Team within OSR It also aligns OSR Pre-Audit workflow group with OSR RA team organization Please note that Departmental and Central Office approvals will not be affected by change change is scheduled for late August and an implementation announcement will be sent reminding campus of new structure Pre-Audit Approval Workflow Assignments Shari Elliott Darryl Harris Sydney Barbieri OSR RA team assignments for each department may be found here: https://research.unc.edu/sponsored-research/about/staff/ Please contact Ben Wright OSR Audit and Subrecipient Monitoring Manager (bwright1@email.unc.edu or 919-962-6449) with questions pertaining to announcement and or inquiries concerning OSR Pre-Audit approval of transactions |
Fiscal Year 2018 Fringe BenefitsThe Office of Sponsored Research (OSR) has updated fiscal year 2018 fringe benefits budgeting guidelines for sponsored agreements. The annual Fringe Benefits Memo is available on the OSR website at: https://research.unc.edu/wp-content/uploads/sites/61/2017/08/FY-2018-Annual-Fringe-Benefits-Memorandum_Final.pdf Rates ... | 8/18/2017 | 2017 | Office of Sponsored Research (OSR) has updated fiscal year 2018 fringe benefits budgeting guidelines for sponsored agreements annual Fringe Benefits Memo is available on OSR website at: https://research.unc.edu/wp-content/uploads/sites/61/2017/08/FY-2018-Annual-Fringe-Benefits-Memorandum_Final.pdf Rates are available on OSR website at: https://research.unc.edu/sponsored-research/resources/data_res_osr_infosheet/#fringe2 Questions about which rate to apply should be directed to OSR Research Administration and team assignments by department are available at: https://research.unc.edu/sponsored-research/about/staff/ Questions regarding fringe rates should be directed to Brian Bertlshofer OSR Director of Cost Analysis and Compliance (bertlsbj@email.unc.edu 919-843-4891) |
Upcoming Effort Certification & ecrt Training DatesOur next effort certification period is rapidly approaching. Here are a few important things for you to consider as we get closer to our next effort certification period beginning on September 1, ... | 8/7/2017 | 2017 | Our next effort certification period is rapidly approaching Here are a few important things for you to consider as we get closer to our next effort certification period beginning on September 1 2017 January-June 2017 Effort Certification Period Timeline effort statements are available now to be reviewed Feel free to get a head start on your review process today Changes to Effort Reporting Policy At discretion of department an appropriate proxy may now be assigned for undergraduate students regardless of employment status in ConnectCarolina Our team will be sending a list of undergraduate students with effort statements to each department within next couple weeks list may not be comprehensive so if you identify other undergraduate students in your department that you would like to assign a proxy please send students name/PID along with proxy name/PID to ecrt_help@unc.edu ecrt Training Classes for New Effort Coordinators For those new to ecrt or wishing to brush up on effort certification process Effort Reporting team will be offering two identical ecrt training sessions month same material will be presented at each session so please choose session that will be most convenient for you In order to register for one of these training sessions please email ecrt_help@unc.edu with date you would like to attend training will include an overview of frequently used screens in ecrt; review some common pitfalls and best practices for effort certification process; and discuss recent policy changes and timeline for Fall 2017 effort certification period We look forward to seeing you there We thank you for all you do to make these effort certification periods successful If you have any questions please feel free to contact ecrt_help@unc.edu |
Announcement of New Assistant Director of ContractingI am very pleased to announce Liz Thornberry Moore as the new Assistant Director of Contracting in the Office of Sponsored Research (OSR). She most recently held the position of Contract Manager ... | 8/3/2017 | 2017 | I am very pleased to announce Liz Thornberry Moore as new Assistant Director of Contracting in Office of Sponsored Research (OSR) She most recently held position of Contract Manager within Office of Industry Contracting (OIC) Liz will now direct OIC staff under Research Administration unit in OSR Liz is an experienced contract manager and JD with over 8 years of experience with UNC both in OSR and OIC positions She will be an invaluable asset in her new role where she will be providing oversight direction and guidance to OIC as well as playing an integral role in creating framework for merging OIC into OSR and streamlining and strengthening contract negotiation process for Research Administration unit in OSR |
Notice of Award Communication in RAMSeSEffective August 1, 2017, OSR communications on notice of awards will be sent as an automated email from RAMSeS once an award document is received for a proposal IPF. This process replaces ... | 8/2/2017 | 2017 | Effective August 1 2017 OSR communications on notice of awards will be sent as automated email from RAMSeS once award document is received for proposal IPF process replaces current notification emails campus receives from resadminOSR@unc.edu inbox same individuals and offices who currently receive award notices will also receive these automated emails They are Lead PI IPF Owner Award Admin Dept contacts COI IACUC IRB and OSR Sponsored Projects Specialist listed in proposal IPF message from RAMSeS does not indicate that award has been fully executed It serves same purpose to notify all applicable parties listed in IPF that award document has been received and that award execution and set-up are underway Please note it also notifies related compliance offices (e.g Animal Care & Use COI) so that they can begin their review processes related to award When automated email is sent new status of "Award Received will be visible in Ramses Status History status of "Funded will remain in use to indicate that all award negotiations and compliance checks are complete AND that account setup is finalized These emails and status changes will only be triggered when OSR receives award document so if notice is sent directly to department or PI it is important to forward that information to resadminOSR@unc.edu If you have any questions or want to provide feedback on new automated award notification in RAMSeS please contact us at resadminOSR@unc.edu |
Register for 2017 UNC Symposium for Research AdministratorsDear Colleagues, Registration is now open for the 2017 UNC Symposium for Research Administrators. This full day event is hosted by UNC Kenan-Flagler Business School, and sponsored by the Office of the ... | 7/10/2017 | 2017 | Registration is now open for 2017 UNC Symposium for Research Administrators full day event is hosted by UNC Kenan-Flagler Business School and sponsored by Office of Vice Chancellor for Research (OVCR) and Office of Sponsored Research (OSR) If you have any questions or comments please contact osr_symposium@unc.edu We look forward to your participation and seeing you at event |
New Budgeting Model Available for Private SponsorsColleagues - Current University policy on Facilities & Administrative (F&A) cost recovery for sponsored projects accommodates reduced or waived F&A for Non-Profit Sponsors when the sponsor has a published policy limiting F&A ... | 6/14/2017 | 2017 | Current University policy on Facilities & Administrative (F&A) cost recovery for sponsored projects accommodates reduced or waived F&A for Non-Profit Sponsors when sponsor has published policy limiting F&A costs University however does not allow reduced or waived F&A for For-Profit Sponsors unless sponsor is clearly funding fellowship or graduate student training opportunity University recognizes that many sponsors may request that we reduce or waive F&A not covered by policy It is important that University limits reductions to F&A so that we recover costs generated by supporting sponsored projects In response we developed model that repackages our F&A costs in more recognizable context and identifies components of our F&A rate in terms familiar to our For-Profit partners Office of Sponsored Research (OSR) is pleased to announce Facility Use Fee Budget Model optional budgeting model that can be used to present costs to For-Profit sponsors model is product of working group of campus representatives and was developed based on feedback from sponsors that have historically expressed concerns about F&A costs Specifically model provides for inclusion of facility use fee (calculated based on University-provided formula) that would be budgeted as direct cost 28% General & Administrative (G&A) cost is also included Both of these items are then treated as standard indirect costs by University We ask that you consult with your OSR representative in advance to identify if model may be useful when developing proposal budgeting templates with instructions are available on OSR website (https://research.unc.edu/sponsored-research/forms/#facilityusefee) Please share any feedback to resadminosr@unc.edu regarding effectiveness of model and associated budget templates so that we may continue to make improvements |
Purchasing Computers on Sponsored ProjectsRecent changes in Federal regulations as outlined in Uniform Guidance have allowed awardees more flexibility to charge computers to sponsored projects as direct costs. As a result of these changes, the Office ... | 5/31/2017 | 2017 | Recent changes in Federal regulations as outlined in Uniform Guidance have allowed awardees more flexibility to charge computers to sponsored projects as direct costs As result of these changes Office of Sponsored Research (OSR) no longer requires prior approval to purchase computer to be used on sponsored project and has discontinued use of Application to Purchase Computers with Sponsored Research Funds form flexibility and discontinuation of form does not remove our responsibility to use funds wisely and be compliant with award's terms and conditions you desire to purchase computer with sponsored project funds please keep these points in mind expense should be included in your proposal budget and budget justification when possible Verify that terms and conditions of your award allow for purchase before making it Make sure computing item you wish to purchase is essential to project and be able to answer these types of questions asked: What benefit to project does purchase provide? What activities will be conducted with purchase? What is impact on project item is not purchased? Make sure cost of item is reasonable and ensure you can explain why it is reasonable to you Would prudent person consider it reasonable purchase? Would you pay price it was personal purchase? Make sure cost of item you wish to purchase is properly allocated to project For example purchase will be used by two projects 50% of time its cost should be split 50/50 between two projects Make sure project does not have reasonable access to already existing resources that may achieve same purpose as new purchase Computing devices are not to be purchased for reasons of convenience preference or to spend down remaining funds cost is greater than $5,000 item is considered capital equipment under Federal regulations and Federal rules apply To learn more about Federal regulations governing equipment please refer to following Uniform Guidance sections: 2 CFR 200.33 2 CFR 200.48 2 CFR 200.89 2 CFR 200.439 and 2 CFR 200.453(c) OSR Post-Audit Team does not find form on file when auditing project depending on date of purchase in relation to announcement you may be contacted to provide one you have any questions with regards to computer purchases on sponsored project or announcement please reach out to your OSR Sponsored Projects Specialist |
Revised RAMSeS IPF Routing StructureIMPLEMENTATION: Thursday, May 25, 2017 after 7:00 P.M. IMPACT: Only IPFs created and routed after implementation will utilize the new passive approval process. IPFs created prior to implementation and routed after the ... | 5/24/2017 | 2017 | IMPACT Only IPFs created and routed after implementation will utilize new passive approval process IPFs created prior to implementation and routed after conversion will utilize prior routing structure IPFs created and routed prior to conversion will also utilize prior routing structure OSR is pleased to announce roll-out of revised routing structure within RAMSeS for proposal submissions revised routing is in response to feedback from UNC-CH campus users new routing will allow proposal IPF to route to OSR/SPO/OCT immediately after approval by administrative award department assigned central office reviewer may now review proposal while it concurrently routes to affiliated departments for approval or rejection All affiliated departments will have either 2 business days or by sponsor deadline (whichever comes first) to approve or reject IPF If affiliated department does not actively approve or reject IPF within timeframe RAMSeS passively approves IPF allowing central office reviewer to approve IPF and submit proposal It is still important that affiliated departments continue to review proposal IPF because passive approval indicates that affiliated department has assumed responsibility for proposal submission for their department and agree with terms and conditions described therein We invite you to continue to provide feedback to resadminosr@unc.edu regarding new RAMSeS routing effectiveness and provide recommendations on improvements we can consider for future updates |
Gift vs. Sponsored ProjectPrivate fundraising is central to Carolina's future. When corporations, foundations, and other private donors provide gifts to the university, the funds are handled entirely by the Development Office. When these entities provide ... | 5/12/2017 | 2017 | Private fundraising is central to Carolinas future When corporations foundations and other private donors provide gifts to university funds are handled entirely by Development Office When these entities provide support for research funds are handled by Office of Sponsored Research Fundraising success depends on effective partnership between these two Offices Correctly classifying gifts and sponsored projects is important for several reasons Not only does distinction between gifts and sponsored projects determine which office handles award there are usually differences in how gifts and grants should be budgeted and how and by whom resulting projects should be monitored There may similarly be differences in content detail and frequency of reports to sponsor Gifts do not trigger review for universitys obligations with respect to research compliance (e.g. IRB) whereas sponsored projects do Given importance of correctly classifying gifts and sponsored projects and given absence of clear and up-to-date guidance Vice Chancellor of Development and Vice Chancellor for Research charged Task Force last April (2015) to develop recommendations on matter Task Force was co-chaired by Associate Vice Chancellor for Development and Director of Corporate and Foundation Relations and Associate Vice Chancellor for Research and Director of Office of Sponsored Research memorandum sets forth recommendations of Task Force including definitions and decision tree DEFINITIONS GIFT gift is something of value that is given to University by donor who expects nothing of significant value in return other than recognition of gift and its disposition in accordance with donors wishes written agreement may or may not be entered into by University and by donor When gift is in form of funding it can be unrestricted meaning funds may be used freely; or restricted limiting use of funds to work in specific field or for specified purpose When gift is accompanied by agreement agreement must be reviewed by Office of University Counsel and signed by Vice Chancellor for Development or Vice Chancellor for Finance and Administration and authorized signatory of donor In general gift has following characteristics No contractual requirements are imposed and there are no "deliverables to provide donor However gift may be accompanied by agreement that restricts use of funds to particular field or purpose gift is irrevocable While gift may be intended for use within certain time frame there is no specified period of performance or start and end date for when gift can be used There is no formal fiscal accountability to donor There may however be annual or periodic updates requested by donor and sent by department Corporate and Foundation Relations or Development Office that may be thought of as sound practices of good gift stewardship and as such may be required by terms of gift These informal reports are not considered contractual obligations or deliverables SPONSORED PROJECT sponsored project has statement of work to be implemented in exchange for something of value such as data results intellectual property and/or mandatory report written agreement is entered into by University and sponsor Sponsored projects generally use one of two funding structures; grants or contracts (Appendix A) Sponsored projects are reviewed and signed by authorized official from OSR or when appropriate Sponsored Programs Office with School of Medicine; and authorized signatory of sponsor In general sponsored project has one or more of following characteristics Return of unexpended funds to sponsor Restrictions on data use and/or research publication rights imposed by sponsor right of sponsor to audit project program lab or related documentation such as financial data or lab notebooks Ownership of data or intellectual property resulting from project/ program vesting in whole or in part with sponsor Preferential sharing of project/ program results or resulting research resources such as model organism with sponsor penalty for non-performance "GIFT OR SPONSORED PROJECT? DECISION TREE answers to following questions may be of assistance in determining whether externally funded activity is gift or sponsored project Is funding source governmental entity (federal state local) Any funding provided by government agency at federal state or local level is treated as sponsored project and is administered by OSR If YES all requests and agreements must be approved by Office of Sponsored Research If NO go to question #2 Does proposal and/or agreement have characteristics of sponsored project as described above? If YES then proposal and/or agreement and payment must be processed and approved by Office of Sponsored Research using RAMSeS system For example funding from voluntary health organizations or associations such as American Cancer Society or American Heart Association is usually treated as sponsored project because of terms and conditions typically conveyed in notice of award In other cases determination of whether it is gift or sponsored project is based upon proposal budget if any statement of work and terms and conditions of agreement (as indicators of intent of sponsor/donor) UNC Office of Corporate and Foundation Relations can assist in preparing proposal and working with funder both before and after award has been accepted by University If NO then proposal and/or agreement (and associated payments) is likely gift and should be processed through development office within applicants school or unit and University Development Office If UNSURE first check with your department or unit business manager for assistance with determining whether activity is gift or sponsored project If they are uncertain check with your Deans Office or Vice Chancellors Office Generally it is important to include all documentation related to proposal and solicitation where appropriate when reaching out for assistance If needed please email questions to giftorsponsoredproject@unc.edu special help desk at Office of Sponsored Research Please include your specific question(s) and any available supporting materials such as proposal proposal and award requirements of funder (generally on their website if not provided in guideline letter or award document) contact information for point person at funding organization and as applicable and if available proposed project budget |
NIH Salary Cap – Interim Guidance on Salary Limitation for Grants and Cooperative AgreementsCurrently the Consolidated Appropriations Act, 2016, restricts the amount of direct salary for individuals under NIH grant and cooperative agreement awards to the Executive Level II of the Federal Executive pay scale. ... | 3/20/2017 | 2017 | Currently Consolidated Appropriations Act 2016 restricts amount of direct salary for individuals under NIH grant and cooperative agreement awards to Executive Level II of Federal Executive pay scale Executive Level II salary was previously set at $185,100 and increased to $187,000 effective January 8 2017 At time NIH has not received FY2017 appropriation and is operating under Continuing Resolution that applies terms and conditions of Consolidation Appropriations Act 2016 Once DHHS Appropriation for FY2017 is enacted NIH will notify and publish annual Notice of legislative mandates that provides information on limitations on NIH grant funds in FY2017 NIH will also provide any additional guidance on salary cap at that time NIH notice number is NOT-OD-17-049 |
Director, Research Administration, Office of Sponsored ResearchI am pleased to announce that Jennifer Teixeira will join the Office of Sponsored Research (OSR) as the Director of Research Administration. Jennifer has over 15 years of university experience with 12 ... | 3/14/2017 | 2017 | I am pleased to announce that Jennifer Teixeira will join Office of Sponsored Research (OSR) as Director of Research Administration Jennifer has over 15 years of university experience with 12 years of Sponsored Research Administration specific experience Her responsibilities have spanned departmental and central administration roles and include training and staff development office restructuring and business process streamlining system implementation and pre- and post-award duties Jennifer comes to UNC from NC State and UC Merced where she served in sponsored programs leadership roles As Director of Research Administration Jennifer will oversee newly formed Research Administration division of OSR which responsible of proposal review and submission award negotiation set-up and management and newly formed subcontract team She will be assisted by two assistant directors and will report to Interim Executive Director of OSR Renee Gonzales |
Interim Executive Director, Office of Sponsored ResearchIt is my pleasure to welcome Renee Gonzales as the new Interim Executive Director of UNC's Office of Sponsored Research (OSR). Reporting to me, Renee will lead the OSR's daily operations, including ... | 3/9/2017 | 2017 | It my pleasure to welcome Renee Gonzales as new Interim Executive Director of UNCs Office of Sponsored Research (OSR) Reporting to me Renee will lead OSRs daily operations including proposal review award setup and management financial reporting and invoicing as well as audit and compliance Renee comes to us from Texas where she served for many years as Executive Director of Sponsored Programs at MD Anderson Cancer Center Prior to her work at MD Anderson Renee was with Texas A&M University-Corpus Christi where she served in many capacities ranging from Pre Award Post Award Compliance Officer and also as Director of Sponsored Research Renees experience in various areas of Research Administration will be valuable asset to UNC as she continues our efforts to transform and improve OSR Renee holds BBA and MPA from Texas A&M-Corpus Christi and also Certified Research Administrator (CRA) |
Save the Date OSR Sponsored Training OpportunityThe Office of Sponsored Research is pleased to announce a special 2-day training opportunity in conjunction with The Society for Research Administration International. SRA International is the premier research management association; providing ... | 2/28/2017 | 2017 | Office of Sponsored Research is pleased to announce special 2-day training opportunity in conjunction with Society for Research Administration International SRA International is premier research management association providing education training and research management operation reviews across globe Its mission is to globally foster and strengthen research management administration and knowledge transfer course is traditionally offered twice year with typically sold out programs With extremely high ratings they are continually updating and adapting program to offer participants latest in best practices and federal regulation procedures opportunity will be offered on UNC-CH campus Availability will be limited to 80 participants and offered on first come first served basis Research administration is comprised of many facets purpose of conference is to provide participants with broad overview of various aspects involved in research administration two-day intensive course will discuss all areas of research administration from finding funding all way through post-award format of course includes presentations by instructors using Power Point and reference materials and examples for added explanations Participant questions and interactions are encouraged throughout presentations and during instructional breaks |
New Facilities and Administration RateOn January 7, 2017, UNC finalized its new facilities and administrative (F&A) rate agreement with DHHS. Beginning July 1, 2017, UNC's new F&A rate will be increased from 52.0% to 55.5%. Please ... | 2/28/2017 | 2017 | On January 7 2017 UNC finalized its new facilities and administrative (F&A) rate agreement with DHHS Beginning July 1 2017 UNCs new F&A rate will be increased from 52.0% to 55.5% Please be sure to incorporate new rate into new and competing budget renewals that have effective date after July 1 2017 Also please note that noncompeting renewals will continue to use rate applied at inception of project. |
Office of Sponsored Research Town HallOSR Update Please join us for a discussion on recent developments and changes within the UNC Office of Sponsored Research regarding: Office Transition Update and New Hires Departmental and OSR Lifecycle Roles ... | 1/31/2017 | 2017 | Please join us for a discussion on recent developments and changes within UNC Office of Sponsored Research regarding: Office Transition Update and New Hires Departmental and OSR Lifecycle Roles and Responsibilities Billing and Closeout Requirements Effort Reporting and F&A Rate Agreement Update |
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OSR Holiday ScheduleAs a reminder, the University is officially closed starting at 5 pm on Friday, December 23rd and will reopen at 8 am on Tuesday, January 3rd. The Office of Sponsored Research will also be closed during this period. All research ... | 12/21/2016 | 2016 | As reminder the University is officially closed starting at 5 pm on Friday December 23rd and will reopen at 8 am on Tuesday January 3rd The Office of Sponsored Research will also be closed during period All research information systems (RAMSeS IRBIS etc) will continue to be operational during period In the event that you have urgent matter that must be resolved while the University and OSR are closed please email Andy Johns at andy_johns@unc.edu We appreciate your understanding during time and look forward to working with you after the holidays. |
OSR TransformationThe Office of Sponsored Research is pleased to announce the initial launch of its organizational transformation. Pre-Award Services has merged with Award Management to form the new Research Administration group under the direction of John Sites, who will serve as ... | 12/21/2016 | 2016 | Office of Sponsored Research is pleased to announce initial launch of its organizational transformation Pre-Award Services has merged with Award Management to form new Research Administration group under direction of John Sites who will serve as Interim Director Brian Collier will serve as one of two Assistant Directors new group consists of seven teams each of which will include both pre-award and post-award staff allowing for more customer service focus There will also be one team that will be dedicated to issuing outgoing subawards On Friday December 16th new group relocated from AOB to Giles Horney Building As part of transformation department portfolios have been reassigned among OSR staff Research Managers have been contacting departments centers and institutes directly regarding portfolio assignments and will be arranging visits to campus for more personal introductions Additional information regarding new organizational structure team assignments and staff assignments has been posted here If you have any questions please feel free to contact John Sites (email) or Brian Collier (email) directly or once youve been contacted by your new RA Managers those managers directly |
RASG Fall Forum 2016 RecapOn Wednesday, November 9, 2016, RASG hosted the 2016 Fall Forum. The agenda and presenters included: Welcome and Introduce RASG Committee Joni Bowling (joni_bowling@unc.edu) Fall Forum Flyer OSR Transformation Updates Andy Johns (andy_johns@unc.edu) Closeout Process Jenifer Gwaltney ... | 11/15/2016 | 2016 | On Wednesday November 9 2016 RASG hosted 2016 Fall Forum agenda and presenters included Welcome and Introduce RASG Committee Joni Bowling (joni_bowling@unc.edu) Fall Forum Flyer OSR Transformation Updates Andy Johns (andy_johns@unc.edu) Closeout Process Jenifer Gwaltney (jgwaltne@email.unc.edu) and Celia Gravely (cgravely@live.unc.edu) Research Compliance Office and New Training Program Robyn Cyr (robin_cyr@unc.edu) and Lisa Ross (lisa_ross@unc.edu) Research Compliance Update Research Compliance TrainingOffice of Industry Contracting (OIC) Overview -- Nina Cannon (ninac@email.unc.edu) Presentation Materials |
RASG Fall Forum 2016Save the Date! On Wednesday, November 9th, RASG will be hosting their 2016 Fall Forum. The event will be held from 9:00 - 11:00 in the Fox Auditorium in Carrington Hall. More information to come! | 9/28/2016 | 2016 | Save Date On Wednesday November 9th RASG will be hosting their 2016 Fall Forum event will be held from 9:00 - 11:00 in Fox Auditorium in Carrington Hall More information to come |
FDP Expanded Clearinghouse PilotOur institution has joined the Federal Demonstration Project (FDP) Expanded Clearinghouse Pilot. The Expanded Clearinghouse pilot seeks to test an Entity Profile, including using a national repository of posted information as a less burdensome alternative to achieve the stewardship obligations ... | 8/19/2016 | 2016 | Our institution has joined Federal Demonstration Project (FDP) Expanded Clearinghouse Pilot Expanded Clearinghouse pilot seeks to test Entity Profile including usingnational repository of posted information asless burdensome alternative to achieve stewardship obligations expected in subaward issuance and oversight process Entity Profile was developed based on review of over 100 subrecipient commitment or certification forms from FDP and other institutions Common data elements or questions from these forms are contained in Entity Profile and ours is now live on Clearinghouse webpage Effective tomorrow only use subrecipient commitment forms for non-Pilot institutions but for Pilot institutions you should NOT be using any form or questionnaire that asks for Entity based information As part of Pilot we have agreed to forego use of these forms for other Pilot institutions and use Entity Profiles You are welcome to continue to request and collect minimal information that is required per subaward such as IRB and IACUC approval information If another one of Pilot institutions is continuing to utilizeSubrecipient Commitment or other certification form that includes entity based questions there is language included in attached slides that can be used when encountering situation It will likely takebit of time and patience for all Pilot institutions to get up and running in Pilot so be kind but do share information with them and gently push back Attached isshort slide deck that will give youoverview of Pilot and here islink to list of institutions that are participating in Pilot http://sites.nationalacademies.org/PGA/fdp/PGA_171219 to access their entity profile just click on entity name FDP haswebpage dedicated to Pilot that contains helpful FAQs and other information that you may find helpful so here is link to page http://sites.nationalacademies.org/PGA/fdp/PGA_055835 Please let me know if you have any questions about our profile or Pilot in general and I hope that our participation helps reduce burden you all encounter when working on proposals and awards that include subcontracts. |
2016 UNC Research Symposium Presentation MaterialsPresentation materials from select sessions are now available online and can be found here. Thank you to all participants for making this year's symposium the most successful yet. | 8/9/2016 | 2016 | Presentation materials from select sessions are now available online Thank you to all participants for making year's symposiummost successful yet. |
2016 UNC Research Symposium Registration — July 29We are pleased to launch the registration for the 2016 UNC Research Administration Symposium! This event will be held on Friday, July 29th with registration beginning at 7:30 am and the last session ending at 4:10 pm. Please follow this ... | 7/14/2016 | 2016 | We are pleased to launch registration for 2016 UNC Research Administration Symposium event will be held on Friday July 29th with registration beginning at 7:30 am and last session ending at 4:10 pm Please follow link to register for event and indicate sessions you plan to attend Be mindful that there are four sets of concurrent sessions so please avoid registering for conflicting sessions.detailed program with session abstracts will be distributed shortly If you register for breakout session titled "Ask Experts, you are invited to send in questions about specific policies procedures and best practices to osr_symposium@unc.edu Sending these ahead of time will allow for time to research more involved questions especially if there are specific cases you would like to discuss Representatives working in pre-award post-award and financial reporting will be there to field questions Please submit these no later than Friday July 22nd Participants are welcome to pose questions during panel as well.reminder for event will be sent on Monday July 25. |
Town Hall MeetingPlease join us for an interactive conversation about the Office of Sponsored Research (OSR). We will share updates on OSR's 'surge' efforts, personnel changes, as well as current and upcoming initiatives. Come share your thoughts, voice your concerns and ask ... | 5/27/2016 | 2016 | Please join us for interactive conversation about Office of Sponsored Research (OSR) We will share updates on OSRs surge efforts personnel changes as well as current and upcoming initiatives Come share your thoughts voice your concerns and ask questions When: Thursday June 2 2016 from 10:30 am to Noon |
3rd Annual Symposium for Research AdministratorsColleagues I am pleased to announce the 3rd Annual Research Symposium, which will be held on Friday, July 29, 2016 from 7:30 am - 4:30 pm, hosted by UNC Kenan-Flagler Business School, and sponsored by the Office of the ... | 5/27/2016 | 2016 | I am pleased to announce 3rd Annual Research Symposium which will be held on Friday July 29 2016 from 7:30 am 4:30 pm hosted by UNC Kenan-Flagler Business School and sponsored by Office of Vice Chancellor for Research (OVCR) and Office of Sponsored Research (OSR). Please take opportunity to save date on your calendar and distribute attached flyer throughout your departments. Unlike prior years completion of Tar Heel Certificate Program is notprerequisite to attend Symposium.order to help us plan event and ensure adequate space we would like to ask that you completebrief survey to indicate whether you plan to attend or not We will havemore detailed session sign up later for you to register for specific topics theme of years Symposium is "New Research Environment:Unified Campus Collaborative. Symposium will have two tracks for break-out sessions one track for those new to research administration (or new to UNC) andsecond for those who are veterans of research administration and looking for more advanced information. planning committee (staffed with representatives from Campus and OVCR/OSR offices) is hard at work developing program and will soon be asking for your suggestions for specific break-out session topics viasurvey. |
Upcoming Effort Certification PeriodOn March 1st, the University will begin the effort certification period for FY15 and for the first half of FY16. Currently, we are in the pre-review period, and on March 1st, we will ask you log into ecrt, review the ... | 2/22/2016 | 2016 | On March 1st University will begin effort certification period for FY15 and for first half of FY16 Currently we are in pre-review period and on March 1st we will ask you log into ecrt review labor allocations and certify that labor distributions reasonably reflect activities for which you were compensated during reporting period (or make corrections as needed) Training materials includingshort PowerPoint presentation quick reference guides andYouTube video are available for your reference on OSR Website Effort certification isrequirement under terms and conditions of University's federal awards and University is committed to compliance with requirement Recognizing that University is asking you to certify two reporting cycles at same time University will be offering three drawings for prizes during 30-day effort certification period All of those who have completed their effort certifications by date ofdrawing will be entered in that drawing and in all subsequent drawings drawings for prizes listed below will be held on following dates: March 8th - iPad 5 drawings March 15th - Silverspot Cinema gift cards 10 drawings for $100 each March 22nd - Bulls Head Bookshop gift certificates 20 drawings for $50 each In addition,drawing for departmental pizza parties will be held on March 25th for departments that have achieved 100% effort certification completion by that date Asreminder all certifications are required to be completed within 30 days of release or by March 30th Please see University's Effort Reporting Policy for further information Although you cannot certify before March 1st we encourage you to review salary allocations in ecrt now and make any needed changes ahead of time so that you can accurately complete certification upon release on March 1st. |
Pilot Program for Enhancement of Employee Whistleblower ProtectionsIn order to encourage employees to report fraud, waste, and abuse in federally funded programs, the National Defense Authorization Act of FY 2013 (41 U.S.C. § 4712), established the "Pilot Program for Enhancement of Employee Whistleblower Protections (the "Program). The ... | 1/19/2016 | 2016 | one one two two tIn order to encourage employees to report fraud waste and abuse in federally funded programs National Defense Authorization Act of FY 2013 (41 U.S.C § 4712) established "Pilot Program for Enhancement of Employee Whistleblower Protections ("Program). purpose of Program is to provide protections for employees against reprisal for certain whistleblowing activities in relation to federal grants and contracts Program provides that employers may not discharge demote or otherwise discriminate againstemployee as reprisal for whistleblowing. These protections cannot be waived by agreement policy form or condition of employment Whistleblowing is defined in Program as disclosing information thatindividual reasonably believes is evident of any of following: Gross mismanagement offederal contract or grant Gross waste of federal funds Abuse of authority relating tofederal contract or grant;substantial and specific danger to public health or safety orviolation of law rule or regulation related tofederal contract or grant (including competition for or negotiation of,contract or grant) Program provides protection when disclosure is made to one of following persons or entities:member of Congress or representative ofcommittee of Congress;inspector general government accountability office;federal employee responsible for contract or grant oversight or management at relevant agency;authorized official of Department of Justice or other law enforcement agency;court or grand jury ormanagement official or other employee of contractor subcontractor or grantee who has responsibility to investigate discover or address misconduct Procedures for makingreport of suspected fraud waste or abuse as described above can be found on Office of Inspector Generals Whistleblower Hotline website (http://www.oig.doc.gov/pages/hotline.aspx) Any employee with concerns of possible noncompliance may also report them to University Compliance Line: https://secure.ethicspoint.com/domain/en/report_company.asp or 1-866-294-8688 Furthermore if you believe that you have been discharged demoted or otherwise discriminated against asreprisal for whistleblowing related tofederal contract or grant you may submitcomplaint to Inspector General of agency associated with federal contract or grant Complaints under Program must be filed within three years after date on which alleged reprisal took place For more information regarding Program andemployees rights and remedies please read statute here: http://uscode.house.gov/view.xhtml?req=(title:41%20section:4712%20edition:prelim)report of suspected fraud waste or abuse may also be protected under State law. For more information please see Universitys "Policy for Reporting Improper Government Activities, available at: http://policies.unc.edu/policy-category/university/hree four four five six six one two three four five six |
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