a. Equipment Request 

• “Project Title” – enter the title of the project.
• “Is this request being submitted by a core facility or involve equipment that will be located in a core facility?”
  • Yes – Please select the core facility from the dropdown menu.  If you have questions or if the core facility is not included in the list, please email [email protected].
  • No – Please provide sufficient justification to explain why the equipment will not be located in a core facility.  Be prepared to answer follow-up questions related to this justification.
• Administering Department – Please select the department in which the requestor is located.  This may differ from the department in which the core facility is located.   

b. More Information 

• “Is your core affiliated with a center?”
  • This refers to core facilities that are part of a P30 grant, ex. CCSG, CGIBD, NORC, etc. or a part of a University-recognized center or institute.
  • If you are unsure, contact the core facility with which you are collaborating or email [email protected].
  • If Yes, use the “Add Center” button to add the applicable center(s).
    • Name of center(s) – please use full center name.
      • See “Centers List” at end of document for a list of commonly used center department IDs.
    • Amount of annual financial support from center – enter the amount of subsidy provided by the applicable center to the core facility on an annual basis (most recent fiscal year for which information is available).  This includes direct subsidies and coverage of expenses.
    • Do center members receive discounted rates?
      • Yes – this is represented by a member subsidy on the Rate Development Worksheet.
      • No – customers affiliated with the center are charged the same rates as customers not affiliated with the center.
    • Use the red “X” icon to remove center information.
    • Multiple centers may be added.
• What is the total anticipated cost of the acquisition and the implementation?
  • This is the total cost of purchasing the equipment, installation, upfit of space, personnel, etc. This amount may differ from the amount being requested for funding support.
• When do you plan to purchase? – Enter the estimated date of purchase.
• When do you plan to implement and install? – Enter the estimated date at which the equipment will be installed.  This will differ from the purchase date.
• How many years are you requested funding? – Requests for funding may span multiple years.  This will populate the funding table in the “Project Years” section of the request.
• Justification of funds. – Please explain why this equipment is important for research at UNC.  Include whether this equipment will impact a single research project or multiple projects or labs.  Include the estimated length of impact (# of years the equipment will be used).
• Please explain how future costs associated with this request beyond the number of years indicated above will be funded. – Future costs include service contracts, personnel, repairs, and upkeep.  Explain how these costs will be covered once the funding from this request is over.
• Do you currently or are you planning to incorporate depreciation for any eligible amount of the purchase value?  – Are you planning to include in the core facility’s rates depreciation for this equipment?
  • Yes – The total purchase price or a portion of the purchase price will be included as depreciation in the rates.
  • No – None of the purchase price of this equipment will be included as depreciation in the rates.
  • Please note that the portion of the equipment purchased with OVCR funds must be included as depreciation in the core facility’s rates.
• Is this equipment duplicative with any other equipment at UNC?
  • Yes – provide a justification to explain why this equipment purchase is necessary and why existing equipment on campus does not fulfill current requirements.  Include user and usage data where applicable.
  • No – no additional information needed. Be prepared to answer additional follow up questions during submission review.