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Getting Started with UNC Research Administration Systems 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UNC Research Administration Systems At the University of North Carolina, multiple systems work together to help you manage your research portfolio.
Open the accordions below to learn how to use each system.
The Research Administration Management System & eSubmission
Best Practice: Review roles in Backbone to ensure proper access.
Proposal Routing and Proposal Administration Click the Proposal Number link in Proposal Routing to open Proposal Administration tab. This view shows detailed information for each proposal. Each tab displays additional details for the selected proposal and its current status. My Awards / Awards in My Department Filter and view a snapshot of data for all awards. Refine your search using the drop-down menu. Click the Award Number link to review Project Administration details Project Administration Each tab displays details for the project. Contact OSP Sponsored Programs Specialist/Contracting Officer (SPS/CO) to update personnel. Contact Project-Related Support Find central office and department contacts for your department or project.
RAM Tracker is used by the Office of Sponsored Programs (OSP) to manage the tasks needed to review, set up, and manage proposals and awards. The RAM Tracker Transparency Search feature allows researchers and research administrators to view the status of award actions in real time.
Accessing RAM Tracker To view the dashboard, you either must be named as personnel on a project or assigned a specific role in Backbone (Role Manager, Award Data Access, IPF Approver, Proposal Data Access, or PS Project ID Manager). The dashboard shows all transactions for the projects / departments for which you have access. Refine your search with various filters. Click on a RAM Tracker ID (RT ID) to view details about that award action. Review RAM Tracker Details Displays status overview, notes from the OSP representative working on the action, and any applicable attachments. Review the RAM Tracker Notes to see specific details and status of actions. These notes can provide details or reasons an action is still pending.
Backbone
Validate your Access To access certain information in RAMSeS and RAM Tracker, you should determine what access you have and request additional roles as needed.
Log into Backbone Click People Enter your name and click Search Click on your PID Click on Departmental Roles Review your roles and departments Request Additional Access Only Role Managers have the ability to assign/change/remove roles in Backbone. To find your departmentās Role Manager:
Log into Backbone Click Roles Click on the Role Manager hyperlink In Role Management pop up box, use the Search box to filter by Department or Dept. Code and click enter. You will see the role managers for your department. Common Backbone roles for Research IPF (Proposal) Approver: has signing authority to review and approve proposals PS Project ID Manager: āpoint personā to receive research-related email correspondence for dissemination to appropriate departmental personnel Closeout Submitter: responsible for preparing and submitting Closeout Submissions Closeout Submitter: responsible for preparing and submitting Closeout Submissions Effort Coordinator: can view and pre-edit effort cards prior to certification Award and Proposal Data Access: Read only access to departmental award and/or proposal data
RAM Reports is a tool to manage sponsored project financials. Campus users with a valid Onyen can log in and view all project/award data for your department.
RAM Reports provides both campus and central offices with the same view of financial data to improve transparency and streamline processes with sponsored projectsā financial monitoring and reporting.
The data is pulled directly from ConnectCarolina RAMSeS
intuitive navigation and ease of searching, easy to view and read report formats, access to both project and award financials, ability to drill into detailed expense transactions, and reports that are downloadable to Excel Search for your Award / Project Access RAM Reports The Initial page allows you to search by award, project, department, PI, etc. Click on the hyperlinks to see additional details about the award or project. Award Summary Each tab shows additional award details, and each view is downloadable. Note for the Project IDs listed, the bolded ID is the prime award. The Award Summary view shows Accounts Receivable (AR) data that is not available on the Project Summary view. Project Summary Each tab shows additional award details, and each view is downloadable. In addition to the information on the Award Summary, the Project Summary shows project-specific details such as project and budget dates, F&A rate, and F&A base type.
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