Hiring

In this section, you will find information to assist you in the hiring of a postdoctoral scholar. Once you have selected a candidate from a pool of applicants, you will need to follow the procedures and policies provided. It is important to note, Carolina has one of the more competitive postdoc minimum stipends in the country. Still, we strongly encourage faculty mentors to consider the individual candidate’s experience level and the NIH Salary Scale, when appointing a postdoctoral scholar.

• Sample Appointment Letter to Postdoctoral Scholar
• Sample Reappointment Letter to Postdoctoral Scholar
• Minimum Stipend = $47,476
• NIH Salary Scale
• Other relevant hire forms can be found on the HR Community Toolkit.
  • All new postdoc appointments require the Conditions of Employment – Regular Temporary form and Form I-9
  • Tax forms (NC-4 and W-4) and direct deposit to be completed by postdoc via ConnectCarolina Self-Service upon hire
  • Postdoc Trainees require certification for FICA exemption
  • Non-resident aliens require the W-4 NRA and PR-100

Posting Postdoc Openings

The Office of Postdoctoral Affairs has transitioned to posting available postdoc positions using PeopleAdmin across all university departments and divisions. Please use the following documents as resources when posting for postdoc positions:

PeopleAdmin Postdoc Posting Worksheet
Reference Portal Screen Shot
Sample Postdoc Postings
PeopleAdmin FAQs

Finally, in light of our impending move to PeopleAdmin, we will be discontinuing use of our in-house recruitment system that some of you may be using. If the have additional concerns or questions, please contact Jordan Todd or Rachel Prasek.

New Hire

The process for recruiting and hiring a postdoc is outlined in detail on the page linked below.

• Procedure for Appointing a Postdoctoral Research Associate
• Sample Appointment Letter to Postdoctoral Scholar

I-9 Requirements

New employees will be required to complete an I-9 through LawLogix prior to their first day of work. They will receive instructions via email with the login information. The employee will also be required to provide documents from the a List of I-9 Acceptable Documents.

ONYEN Services

Employees can create an ONYEN by going to: ONYEN Services

Employees can also set up their email address by going to: ITS Mail Self-Service

International Student and Scholar Services (ISSS)

Procedures for appointment may be in place within your department. Please check with your departmental HR Representative regarding this procedure. If the candidate is an international scholar there are additional forms that will need to be completed. For further information please contact the Office of International Student and Scholar Services, (919) 962-5661.

Supervisor Resources

• NIH Salary Scale
• Supervisor Orientation Checklist for Postdocs
• Postdoc On-boarding
• Policies
• Postdoc Tax Information
• Postdoc New Hire Packet
• Overload Forms
• Register for Postdoc Orientation HERE