(last updated 2/06/2007)

This page designed to correspond with the various email notifications generated during the electronic routing process of proposals in RAMSeS.

Confirmation to eIPF Creator

Proposal Number: (xx-xxxx)
Proposal Lead PI: (full name )
Proposal Title: (title of project)

You have successfully initiated the routing, review, and approval of the above eIPF. Within RAMSeS <http://ramses.unc.edu> you can view the status of this eIPF and monitor its progression through all affiliated departments. You can also verify that the PI has certified the eIPF. This verification is critical because OSR/SPO/OCT will not submit the final proposal to the sponsor without PI certification. You will receive an email once the eIPF has been approved by all affiliated departments and is in OSR/SPO/OCT for final submission to the Sponsor.

PI Email to Certify eIPF

Proposal Number: (xx-xxxx)
Proposal Title: (title of project)

The above eIPF naming you as PI has been submitted through RAMSeS, UNC’s information management system for sponsored research programs. Your responsibility as PI is to log onto RAMSeS <http://ramses.unc.edu> now with your ONYEN or School of Medicine ID and password and in the “PI Certification Inbox” certify that you agree with the terms and conditions described therein.

It is critical that you complete this certification because without your certification, OSR/SPO/OCT will not submit your proposal to the sponsor. If there are multiple PIs named on this proposal, each one must complete the certification in RAMSeS.

RAMSeS also allows you to track the status and progress of your eIPF in the “Departmental Approval Inbox”.

Notification to IPF Approvers in Affiliated Departments

Proposal Number: (xx-xxxx)
Proposal Lead PI: (full name )
Proposal Title: (title of project)

The above eIPF is being routed to you for approval because your department has been identified as an approving department. Please review the eIPF on RAMSeS <http://ramses.unc.edu> and its attachments carefully, add any notes as you deem appropriate, and provide your electronic authorization so that it can be forwarded to OSR/SPO/OCT.

You also have the option of rejecting the eIPF if you notice a serious mistake in it. But doing so will require you to provide an explanatory note for your rejection and will also cause the eIPF to be returned to the administrative award department for re-routing.

Rejection Email to eIPF Creator

Proposal Number: (xx-xxxx)
Proposal Lead PI: (full name )
Proposal Title: (title of project)

The above eIPF has been rejected by the (Department name ), one of the affiliated departments in the routing process required to review and approve the eIPF. An explanatory note documenting the reasons for this Department’s rejection is included below. Please make any necessary corrections in collaboration with the (Department name ) and then re-initiate the routing and approval process.

Rejection Note: (free text)

Notification to Lead PI that Proposal is Under Review

Proposal Number: (xx-xxxx)
Proposal Lead PI: (full name )
Proposal Title: (title of project)

The eIPF for the above proposal has been successfully routed through and approved by all other affiliated departments and is now in OSR/SPO/OCT for final submission to the Sponsor. The Proposal Specialist assigned to this eIPF is (Proposal Specialist). Once their review of the eIPF has been completed, a final email will be sent to you informing you of its approval. If you have not already done so, please certify the eIPF in RAMSeS because OSR/SPO/OCT will not submit your proposal to the sponsor without your certification. If your proposal can be electronically submitted then no further action is required by you or your Department. However, if the Sponsor requires any part of the proposal be submitted in paper copy then please coordinate with your departmental business manager to make sure those copies, with any necessary original signatures, are forwarded to OSR/SPO/OCT.

Notification to eIPF Creator that Proposal is Under Review

Proposal Number: (xx-xxxx)
Proposal Lead PI: (full name )
Proposal Title: (title of project)

The above eIPF has been successfully routed through and approved by all affiliated departments and is now in OSR/SPO/OCT for final submission to the Sponsor. The Proposal Specialist assigned to this eIPF is (Proposal Specialist). Once their review of the eIPF has been completed, a final email will be sent to you informing you of its approval. If the entire proposal can be electronically submitted then no further action is required on your part. However, if the Sponsor requires any part of the proposal be submitted in paper copy, please forward such copies, with original signatures as required, to OSR/SPO/OCT. Please include the attached barcoded coversheet with this paperwork. This will allow OSR/SPO/OCT to route these documents directly to (Proposal Specialist).

Notification to Lead PI that Proposal has been Approved

Proposal Number: (xx-xxxx)
Proposal Lead PI: (full name )
Proposal Title: (title of project)

Your eIPF for the above proposal has been approved by in OSR/SPO/OCT. If the proposal can be electronically submitted then no further action is required by you or your Department. However, if the Sponsor requires that any part of the proposal be submitted in paper copy then please work with your departmental business manager to assure these hardcopies are properly signed and submitted.

Notification to eIPF Creator that Proposal has been Approved

Proposal Number: (xx-xxxx)
Proposal Lead PI: (full name )
Proposal Title: (title of project)

The eIPF for the above proposal has been approved by in OSR/SPO/OCT. If the entire proposal can be electronically submitted then no further action is required on your part. However, if the Sponsor requires that any part of the proposal be submitted in paper copy then please coordinate with to assure these hardcopies are properly signed and submitted.