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Email: resadminosr@unc.edu
RAMSeS Help desk: (919) 843-2594
Planning to submit an R01 for the next NIH submission deadline? You'll want to attend this training program discussing SF424 Forms and specific NIH forms required for submission. In addition, we'll look at the electronic process for submission through Grants.gov. You will have an opportunity to work in application package to see how the different forms are structured from putting together the research plan to completing the new budget format. We will also share tips that we learned from previous electronic submissions through Grants.gov and NIH.
To prepare the applicant community for the upcoming transition of R01s to electronic submission in February 2007, NIH will be holding a training event geared toward extramural grant applicants. With a year of electronic submission under our belt, our focus will be on “Lessons Learned” and sharing our advice on best practices for submitting applications online.
The goal of Grants.gov is to provide one website for individuals and organizations to find and electronically apply for competitive grant opportunities from all federal grant-making agencies. Many agencies are beginning to require the submission of grant proposals through Grants.gov. This session will introduce participants to the process of applying for a grant through Grants.gov along with the procedures for submitting the grant through OSR, OCT and SOM. Training will focus on the following steps:
If you are planning to submit an R21 for the NIH submission deadline of June 1, 2006, you will be preparing an electronic application package for submission through Grants.gov. Come learn more about the forms to be completed and the process for submission through OSR. You will have an opportunity to practice completing an application package to see how the different forms work from putting together the research plan to completing the new budget format.
All research grant applications for the National Institutes of Health (NIH) will have to be submitted electronically through Grants.gov using the SF424 Research & Related (R&R) form set by May 2007. The transition began in December 2005, with SBIR/STTR and R13 Conference applications and will continue on a grant program by program basis (see timeline at http://era.nih.gov/ElectronicReceipt/strategy_timeline.htm).
This live videocast is geared toward the applicant community, which will provide an overview of NIH's transition plans, the submission process and the new form set.
Download materials:
Agenda (word)
NIH Electronic Submission Overview (pdf)
Registering and Submitting an Electronic Application via Grants.gov (pdf)
Registering and Completing the Application Process in the eRA Commons (pdf)
Download video presentation (requires RealPlayer - a free download)
NIH for additional information regarding electronic research administration
Beginning in May, NIH will require the use of the new PHS 398 and 2590 proposal application forms. Come learn about the changes and how to enroll in the eRA Commons to manage NIH grants.
Come learn about the features available through the electronic version of the Internal Processing Form (IPF). This will be the sole method for preparing IPFs ('Word' version is no longer available). Features include online data entry, help screens, time-saving fields that populate information for you, fields that calculate F&A amounts and budget totals. In addition, the e-version allows users to save forms on-line for future use and will eventually include electronic routing for signatures and submission. To use the system, you will need an ONYEN (Only Name You'll Ever Need) and password. If you need an ONYEN, visit https://onyen.unc.edu/cgi-bin/unc_id/services.
Cost sharing or matching refers to that portion of program costs not borne by the sponsoring agency. Do you know what costs are allowable and allocable? Download materials. (Word)
Transfers of expense are an inevitable part of research administration, but are also a very visible area of potential noncompliance. Do you have concerns as to how to prepare cost transfers and ways they can be minimized? Download materials. (Word)
Though most research on our campus falls under 'fundamental research' and is therefore excluded from export control laws, there may be instances when technology, information is exported. Learn what constitutes an export, a 'deemed export' and how to work within the laws when foreign persons or foreign travel are involved. Download materials (Word) (PowerPoint)
When human subjects or animals are part of research or a clinical trial, rigorous standards are applied through IRB or IACUC. Learn what is required and the steps in the approval process.
Do you administer contracts or grants that involve payments to study subjects? This session covered the options for payment and how to process each type of payment. Download materials (Word)
Effort reporting has been a hot topic for several years as universities and the federal government report increasing numbers of investigations and costly settlements related to effort reporting issues. At this BBL, the PARS Coordinator for OSR will be available to discuss the procedures in place at UNC-CH for certifying effort reporting.
It all starts here, preparing a proposal to a funding agency in order to describe the work to be done and provide an estimate of the costs to perform the work. Do you have questions regarding what needs to be included, how much detail, what could be a 'show stopper' in the process of submission?
Once the budget period has ended for an award, all accounts associated with that award must be closed out. Do you have questions concerning how to account for outstanding obligations and how to prepare adjustments for pending items? Download materials. (Word)
Most courses include a videotape or DVD (check out through OSR) and course materials. Most course materials can be downloaded unless otherwise noted (*hard copy only)
Topics include reading and interpreting federal RFP's, preparing contract budgets and work scopes, communications, reporting, and identifying the regulatory sources of information (FAR,DFARS, Bayh-Dole, export control), comparing federal and industrial agreements and contracts, as well as to state versus private institution concerns. Download handouts: Presentation; Handout 1 (pdf); Handout 2 (pdf)
Federal grant rules permit grantees and subgrantees to be paid in advance -- to draw down against their awards to meet the immediate cash needs of programs and projects. But this positive feature of federal assistance policies has some potential downsides, too. For instance, grantee and subgrantee cash management practices must adhere to federal standards of timing, safeguarding and reporting that are all-too-easily easily breached. Auditors who perform OMB Circular A-133 reviews are told to be on the lookout for cash management noncompliance. For the proof that they are doing so, we need only look at the list of the most common A-133 findings, with cash management at or near the top every year. Listen in as Bob Lloyd, a respected authority on federal policies affecting acquisition, administration and audit of federal grants, with more than 30 years of experience in federal award administration and oversight, reviews in detail the federal policies that affect cash management and shows you how to both avoid and correct problems. During this audio conference, Mr. Lloyd covers the following topics and more:
Contact OSR to request a copy of the materials.
This workshop provides an overview of key regulatory issues, negotiating strategies, and administrative techniques in managing international projects. Presenters will share how current regulation is affecting their research. Topics will include: budgeting and contract negotiation, foreign students and scientists, export regulations; subcontracting; site monitoring; intellectual property. Download materials:
This workshop will provide an update for pre- and post-award administrators on the following financial administration topics: allowable costs for budgets, including a brief discussion of the disconnect between grants management personnel, PIs and auditors; an overview of current issues in time and effort reporting; cost-sharing, purchasing, and subcontracting (including subs between FDP and non-FDP institutions). Participants will receive a glimpse of policy changes at the federal level, in addition to a discussion of institutional best practices at the central and departmental levels. Download materials (PowerPoint) (Word)
This program provided a basic understanding of the key concepts underlying export control laws and issues that should be addressed on our campus by responding to the following questions: What qualifies as an 'export' under the laws? How can you identify which projects are subject to export controls? What can you do to qualify for one or more of the available exceptions from export control regulations? When do the regulations require a license as a condition of collaborating with foreign colleagues? Or sending equipment or information outside the US? Under what circumstances may our university accept export-controlled information without first obtaining a license? What is the process for obtaining a license? What help is available if you have export control questions?
The program provided a basic understanding of the scope and purpose of export control laws; an understanding of the fundamental research, education, and employment exemptions; a list of red flags that signal the existence of a potential export control issue; and ideas for implementing an export control plan on our campus. Download materials (PDF) (PowerPoint)
Learn what effort reporting is and why it is important to consider from the proposal stage as well as during the award management stage. Managing effort commitments and tracking effort and salary are described as well as how to certify effort. Download materials. (PDF)
When an institution makes a commitment to share in the costs of a sponsored project it assumes an obligation to the sponsor and accepts certain responsibilities for tracking and reporting cost sharing expenditures. This program discusses the various aspects of cost sharing, from proposal to award and through toe project closeout. The session also discusses the expectations of the project sponsor regarding the documentation and reporting of cost sharing commitments and will describe the cost sharing policy of the National Science Foundation (NSF). The presenters describe several institutional systems for tracking cost sharing expenditures.