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Chapel Hill, NC 27599-1350
Phone: (919) 966-3411
Fax: (919) 962-5011 or (919) 962-3352
Email: resadminosr@unc.edu
RAMSeS Help desk: (919) 843-2594

NOTR Electronic Submission in RAMSeS

(updated November 17, 2008)

A Notice of Termination Reply (NOTR) is required for closeout, even if there are no outstanding charges on a sponsored research account.   For questions about the RAMSeS NOTR submission system, or to offer suggestions on ways to improve this or any other RAMSeS process, please let us know via Ask OSR.

Technical assistance with NOTR submissions, Research Contacts, and other RAMSeS-related applications is available during office hours via the Office of Research Information Systems (ORIS) Help Line (843-2594).

NOTR Electronic Submission Process

  1. Prior to the budget end date for an account (termination date), an automated email is sent to the Lead Principal Investigator, Research Account Manager, Departmental NOTR Approver and NOTR Submitter (view definitions), notifying them that an NOTR is requested.
  2. The person designated by the department's Research Contacts Role Manager to be an NOTR Submitter prepares and submits the NOTR form (Excel worksheet) through RAMSeS.  NOTR submission system. 

  3. When an NOTR is submitted, emails are automatically sent to the Admin Award Department’s NOTR Approver(s) and the Lead Principal Investigator notifying them that the NOTR is available to be reviewed and approved by them.  Once both sign-offs have been secured, the NOTR routes to OSR for processing. 

View NOTR(s) in RAMSeS

Individuals with award data access for the account's administrative department, as well as persons named to the Research Team on that award, can view current and previously submitted NOTRs.

  1. Log on to RAMSeS (http://ramses.unc.edu) with your ONYEN or SOMID.
  2. Under Award Dashboard there are two links:

        3. Awards Affiliated - allows individuals named on the project (e.g. Principal Investigator, Administrative Contact, etc) to view "Active" and "Inactive" Awards.

        Awards in My Dept - allows individuals who have been assigned "Award Data Access" in Research Contacts to view details of the award account

  3. Active and Inactive award tabs are based on the project end date and allow you to sort awards by award number, title, lead PI, sponsor, award amount, budget begin date, and prime account number.
  4. When you find the award or prime account you are looking for, click the link under the far left column, "Award No."
  5. Select the "View Project" link near the top of the page.
  6. Select the Accounts tab.
  7. Click the account number link.
  8. Select the NOTRs tab to view all the Notice-of-Termination documentation related to this account.

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