Policies and Procedures

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Table of Policies
Section
Description
100
Overview of Research Administration at Carolina
200 General OSR Policies
300 Proposal Development & Submission
400 Award Acceptance & Establishment
500 Award Management
600 Reporting
700 Award Close-out
800 Audits
900 Research Service Centers

100. Overview of Research Administration at Carolina

200. General OSR Policies

  • 200.1 Office of Sponsored Research (OSR) Responsibilities
  • 200.2 Signatory Authority
  • 200.3Principal Investigator (PI) Eligibility
  • 200.4 Principal Investigator (PI) Overall Responsibilities
  • 200.5 Departmental Administrator (DA) Overall Responsibilities
  • 200.6 Deans, Directors & Department Heads (DDD) Responsibilities
  • 200.7RAMSeS (Research Administration Management System and electronic Submission)

300. Proposal Development & Submission

400. Award Acceptance & Establishment

  • 400.1 OSR Award Management Responsibilities
  • 400.2 Communications with Sponsors regarding Award Management
  • 400.3Principal Investigator and Departmental Administrator Responsibilities in Early Award Stages
  • 400.4 Award Notification and Acceptance
  • 400.5 Establishment of Award Accounts
  • 400.6Pre-Award Spending

500. Award Management

  • 500.1 Federal and University Award Management Guidelines
  • 500.2 Departmental Responsibilities in Award Management
  • 500.3 Expanded Authority under the FDP (Federal Demonstration Partnership)
  • 500.4 Mandatory Prior Approvals
  • 500.5 Pre-Audit Approval of Transactions
  • 500.6 Personnel Expenditures
  • 500.7 Cost Sharing
  • 500.8 Capitalized Equipment
  • 500.9 Transfer or Sale of Capitalized Equipment Purchased with Sponsored Funding
  • 500.10 Travel
  • 500.11 Outgoing Subcontracts
  • 500.12 Consultants
  • 500.13 Tuition Remission for Graduate Students Supported by Sponsored Funds
  • 500.14Cash Advances
  • 500.15 Additional Non-Personnel Expenditures
  • 500.16 Cost Accounting Standards (CAS) Exemptions
  • 500.17 Purchase of Computers as a Direct Cost
  • 500.18 Changes to Award Terms and Conditions
  • 500.19 Budget Revisions
  • 500.20Cost Transfers
  • 500.21 Carryover
  • 500.22 Disallowable Expenditures and Overdrafts
  • 500.23 Award Transfers: Changes in PI and/or Institutional Ownership

600. Reporting

  • 600.1 Reporting Overview
  • 600.2 OSR Financial Reporting Responsibilities
  • 600.3 Principal Investigator and Departmental Administrator Financial Reporting Responsibilities
  • 600.4 Accounting for Sponsored Program Expenditures
  • 600.5Effort Reporting

700. Award Close-Out

800. Audits

  • 800.1 Audits and Reports

900. Research Service Centers