Policies and Procedures

**Table of Policies**
Section	Description
100	Overview of Research Administration at Carolina
200	General OSR Policies
300	Proposal Development & Submission
400	Award Acceptance & Establishment
500	Award Management
600	Reporting
700	Award Close-out
800	Audits
900	Research Service Centers

Introduction

Policy Guide

200.1 Office of Sponsored Research (OSR) Responsibilities
200.2 Signatory Authority
200.3Principal Investigator (PI) Eligibility
- 200.3, Procedure. 1 Preparing a Waiver Request for Principal Investigator (PI) Eligibility
200.4 Principal Investigator (PI) Overall Responsibilities
200.5 Departmental Administrator (DA) Overall Responsibilities
200.6 Deans, Directors & Department Heads (DDD) Responsibilities
200.7RAMSeS (Research Administration Management System and electronic Submission)
- 200.7, Procedure. 1 Obtaining Administrative Roles in RAMSeS

300.1 Shared Responsibilities for Proposal Review and Institutional Approval: OSR, SPO and OCT
300.2 Master Agreements and Task Orders
300.3Deadlines for Proposal Submissions to University Offices
- 300.3, Procedure. 1 Preparing, Submitting, Routing, and Certifying an eIPF in Proposal Dashboard
300.4 Pre-Submission Compliance Requirements
300.5 Proposal Budget Requirements
300.6 Direct Costs
300.7Direct Costs: Personnel
- 300.7, Procedure. 1 Estimating Salary
- 300.7, Procedure. 2 Working with Salary Caps
- 300.7, Procedure. 3 Estimating Fringe Benefits
- 300.7, Procedure. 4 Estimating Health Insurance
- 300.7, Procedure. 5 Estimating Fully-Loaded Labor Hours
300.8 Direct Costs: Non-Personnel
300.9 Facilities and Administrative (F&A) Costs
300.10Just-in-Time (JIT) Submission Requirements
- 300.10, Procedure. 1 Completing JIT Requirements for NIH Proposals

400.1 OSR Award Management Responsibilities
400.2 Communications with Sponsors regarding Award Management
400.3Principal Investigator and Departmental Administrator Responsibilities in Early Award Stages
- 400.3, Procedure.1 Establishing Shadow Systems for Sponsored Awards
400.4 Award Notification and Acceptance
400.5 Establishment of Award Accounts
400.6Pre-Award Spending
- 400.6, Procedure.1 Completing a Project Financial Guarantee Request

500.1 Federal and University Award Management Guidelines
500.2 Departmental Responsibilities in Award Management
500.3 Expanded Authority under the FDP (Federal Demonstration Partnership)
500.4 Mandatory Prior Approvals
500.5 Pre-Audit Approval of Transactions
500.6 Personnel Expenditures
500.7 Cost Sharing
500.8 Capitalized Equipment
500.9 Transfer or Sale of Capitalized Equipment Purchased with Sponsored Funding
500.10 Travel
500.11 Outgoing Subcontracts
500.12 Consultants
500.13 Tuition Remission for Graduate Students Supported by Sponsored Funds
500.14Cash Advances
- 500.14, Procedure.1 Cash Advance Request and Reconciliation
500.15 Additional Non-Personnel Expenditures
500.16 Cost Accounting Standards (CAS) Exemptions
500.17 Purchase of Computers as a Direct Cost
500.18 Changes to Award Terms and Conditions
500.19 Budget Revisions
500.20Cost Transfers
- 500.20, Procedure.1 Creating Justifications for Sponsored Funds Transactions
500.21 Carryover
500.22 Disallowable Expenditures and Overdrafts
500.23 Award Transfers: Changes in PI and/or Institutional Ownership

600.1 Reporting Overview
600.2 OSR Financial Reporting Responsibilities
600.3 Principal Investigator and Departmental Administrator Financial Reporting Responsibilities
600.4 Accounting for Sponsored Program Expenditures
600.5Effort Reporting
- 600.5, Procedure. 1 Certifying Effort

700.1 Overview of Award Close-out Responsibilities
700.2Notice of Termination Reply (NOTR)
- 700.2, Procedure. 1 Preparing an NOTR
700.3 Account Close-Out
700.4Residual Fund Balance
- 700.4, Procedure. 1 Requesting Residual Balance Transfer

900.1Research Service Centers
- 900.1 Procedure.1 Establishing a Research Service Center

Inside the Office