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Official Legal Name

The University of North Carolina at Chapel Hill

Institutional Official

Terry Magnuson, Ph.D., Sarah Graham Kenan Professor

Vice Chancellor for Research

 Campus Office: 312 South Building

Campus Phone (919)962-1319

Email: tmagnuson@unc.edu

Contract & Grant Administrator

Christine Nelson, RN, BSN, MBA, CCRC

Director
Office of Clinical Trials (OCT)
720 Martin Luther King, Jr. Blvd
CB 1651
Chapel Hill, NC 27599-1651
Phone: (919) 843-0832
Fax: (919) 843-2399

Financial Officer

Jenifer Gwaltney

Director, Financial Reporting & Cash Management
Office of Sponsored Research (OSR)

104 Airport Dr. Ste. 2200, CB 1350
Chapel Hill, NC 27599-1350
Phone: (919) 966-3411/3412
Fax: (919) 962-3352/5011
Email: oct@unc.edu

Office of Clinical Trials (OCT) Information

NOTE: Please include the OCT Review Request Form with all submissions, along with any special instructions/guidelines from the Sponsor.

Required forms (submitted via RAMSes)

  • Electronic Internal Processing Form (eIPF)
  • Internal Budget
  • Draft Contract with Final Budget
  • IRB Approval letter and stamped Informed Consent document
  • Sponsor Protocol (or IRB application if investigator-initiated)

Required Approvals/Routing:

  1. Please see detailed instructions for internal signature requirements on the IPF.
  2. Electronic IPF should be submitted as soon as the budget has been finalized with the sponsor.

Draft contracts should be submitted to OCT as soon as they are received. See OCT web site for forms and complete instructions.

Facilities and Administration Cost Rates (F&A)

  • DHHS Agreement Date: May 16, 2012

Table 1: Predetermined Rates: Effective 07/01/12-06/30/16

Activity On-Campus

Off-Campus (10-mile radius)

Off-Campus (Remote)

Organized Research 52.00% 28.00% 26.00%
Instruction 50.00% 28.00% 26.00%
Other Sponsored Activities 36.00% 28.00% 26.00%
Clinical Trials (Federal)** 52.00% 28.00% 26.00%
Clinical Trials (Non-Federal)*** 28.00% 28.00% 26.00%

* Please see OSR Frequently Asked Questions for an explanation of how to determine whether a sponsored research project is on or off campus.

** F&A calculations for federally funded clinical trials are based on MTDC (MTDC defined).

*** F&A calculations for INDUSTRY funded clinical trials are based on TOTAL DIRECT COSTS with the exception of the IRB and UNC-CH Pharmacy fees, which are excluded from F&A.

BASE: Modified total direct costs (MTDC), consisting of all salaries and wages, fringe benefits, materials and supplies, services, travel and subgrants and subcontracts up to $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract). Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care and tuition remission, rental costs of off-site facilities, scholarships, and fellowships as well as the portion of each subgrant and subcontract in excess of $25,000. (Reminder: Mandatory in-state tuition for eligible GRAs on research grants must be excluded from the F&A cost base for each budget year.) (Equipment is defined as an item costing $5,000 or greater.)

See OSR web site for complete F&A information.

Sponsored Programs Office (SPO) Information

SPO signs for UNC-CH SOM on proposals to NIH (R, K & F Series) and American Heart Association (AHA) and American Cancer Association (ACA) typically,single investigator awards

NOTE: Please route a copy of any special instructions/guidelines by the Agency

  • Proposal: Original + 2 copies
  • Internal Processing Form (IPF): Original + 1 copy
  • Abstract: Original + 3 copies
  • IACUC Approval: 3 copies
  • Human IRB Approval: 3 copies

Required Approvals/Routing:

  • Deliver School of Medicine (SOM) proposals to the SPO.

226 MacNider, CB 9525

Phone: (919) 962-3950

Fax: (919) 843-7094

  • The timeline in item c. below should be considered.
  1. All proposals must be internally processed and signed by an authorized UNC official prior to agency submission.
  2. Please see detailed instructions for internal signature requirements on the IPF
  3. Proposals should be delivered to SPO one to two weeks prior to submittal date. Be sure to allow for additional review time if the proposal is to be reviewed by OSR.
  4. Upon SPO completion, proposals should be delivered to OSR at the following address:

Office of Sponsored Research

104 Airport Dr. Ste. 2200

CB 1350

Phone: (919) 966-3411

Fax: (919) 962-3352

  1. Grants that are to be submitted electronically must be reviewed and approved by OSR prior to submittal.
  2. See OSR web site for complete UNC-CH proposal processing instructions.

Additional Information for SPO/OSR

(Please route copy of any special instructions/guidelines by the Agency.)

  • Proposal: Original + 1 copy
  • Internal Processing Form (IPF): Original + 2 copies
  • Abstract: Original + 2 copies
  • IACUC Approval: 2 copies
  • Human IRB Approval: 2 copies

Required Approvals/Routing:

  1. All proposals must be internally processed and signed by an authorized UNC official prior to agency submission.
  2. Please see detailed instructions for internal signature requirements on the IPF
  3. Proposals should be delivered to OSR one to two weeks prior to submittal date.
  4. Proposals should be delivered to OSR at the following address:

Office of Sponsored Research

Administrative Office Building

104 Airport Dr., Suite 2200, CB 1350

Phone: (919) 966-3411

Fax: (919) 962-3352

Email: resadminosr@unc.edu

  1. Grants that are to be submitted electronically must be reviewed and approved by OSR prior to submittal.
  2. See OSR web site for complete UNC-CH proposal processing instructions.
  3. If you have comments, please contact the Associate Vice Chancellor for Research at (919) 966-2542.