A recent change was made in the ecrt system that impacted the period of performance for SHRA employees with the intent to align the period of performance for both SHRA and EHRA employees. As a result, the SHRA employees have an overlapping pay period that is pulled into two effort statements. The pay period covering June 26, 2017 – July 9, 2017, will appear in both the December 26, 2016 – June 30, 2017 and July 1, 2017 – December 31, 2017 effort statements. The ecrt system divides the pay period based on a ten day work week between the two effort statements; in this case 50% of the pay period is allocated to the December 2016 – June 2017 effort statement and 50% is allocated to the July 2017 – December 2017 effort statement.
Our team has received a number of questions regarding how to certify the December 2016 – June 2017 effort statement if a project that begins on July 1, 2017, appears on the effort statement. We recommend making the following adjustments to the effort statement to accommodate a July 1, 2017 project start date or a June 30, 2017 end date:
- Change the project that starts on July 1, 2017, on the effort statement (12/26/16-6/30/17) to 0%.
- If a project ended June 30, 2017, adjust the effort statement by increasing the percentage on the effort statement by the amount that is shown on the July 2017 – December 2017 effort statement.
- Add a note to the effort statement that project xxxx does not begin until July 1, 2017 or ended June 30, 2017, and that the last pay period on the effort statement overlaps two effort statements. If this results in any variances greater than 5%, we will not require a PAAT to true-up the effort statement.
We are currently investigating potential options to avoid this issue for future periods. If you have any further questions, please do not hesitate to contact us at ecrt_help@unc.edu.